APPIC Match Policies 2009-2010
Adopted July 23, 2009
The following policies will guide the 2010 APPIC Match and Clearinghouse.
Adherence to these policies is a condition of membership in APPIC and of participation
in the APPIC Match and/or Clearinghouse.
For 2009-2010, the Rank Order List Submission Deadline is February 3, 2010.
Results of the Match will be released on APPIC Match Day, February 22, 2010.
- These policies apply to all participants in the APPIC Match, including APPIC member
internship programs, non-APPIC member internship programs, and student applicants.
- All participants shall abide by their agreements with APPIC for participation in the
- Internship training directors must ensure that all people involved in recruiting or
selecting interns understand and adhere to these policies.
- Directors of APPIC Subscriber programs and doctoral programs with students participating
in the APPIC Match are requested to ensure that their students understand and adhere
to these policies.
- Violations of APPIC Match Policies or Match Agreements by applicants or programs may
result in sanctions by APPIC (e.g., being barred from future Matches) or legal action
by other Match participants. In addition, violations by applicants may result in disciplinary
action by the applicants' graduate and/or internship programs.
- Internship programs must offer all of their internship positions through the APPIC
- Participants in the APPIC Match, including applicants and internship programs, may
not communicate, solicit, accept, or use any ranking-related information prior to
the release of the Match results.
- Internship programs must include the following statement on their web sites and in
their brochures: "This internship site agrees to abide by the APPIC policy that no
person at this training facility will solicit, accept or use any ranking-related information
from any intern applicant."
- Prior to the release of the APPIC Match results, internship programs may choose to
inform applicants as to whether or not the applicants remain under consideration for
admission (e.g., whether or not the applicants will be ranked) but may not communicate
any other ranking information. The spirit of this item precludes any communication
of rankings prior to the release of the APPIC Match results, however "veiled" or indirect
such communication might be. However, sites and applicants are allowed to communicate
about matters that do not involve the sharing of ranking information.
- Internship programs and applicants may never solicit information regarding applicants'
and programs' rankings, even after the release of the Match results.
- Internship sites that offer more than one program in the APPIC Match (i.e., sites
with more than one program code number) are expected to ask applicants to identify
the site's programs to which they are applying. In addition, these sites may, for
the sole purpose of arranging interviews, ask applicants to designate their preferences
regarding the programs at the site for which they wish to be interviewed. These sites
may request interview preference information only when it is essential for making
interview arrangements, and such information may not be used for any other purpose
in the selection process. Furthermore, these sites may not solicit any information
about applicants' final rankings of programs. Sites requesting interview preferences
must state clearly in their written materials that these preferences will be used
for arranging interviews only and for no other purpose.
- Any ranking information that is communicated between applicants and internship programs,
even though such communication is a violation of these policies, is non-binding and
may be changed at any time prior to the Rank Order List submission deadline. The only
binding rankings are the confidential Rank Order Lists that are submitted to the APPIC
- Internship programs may choose to provide applicants with information about the size
of the applicant pool.
- Internship programs that conduct on-site or telephone interviews must make a reasonable
effort to notify every applicant who submits a complete set of application materials
as to his/her interview status. Such notification must occur no later than the interview
notification date that appears in the program's APPIC Directory Online listing and/or
other publicity materials, and may be communicated via e-mail, telephone, regular
mail (to be received no later than the interview notification date), or other means.
Sites that conduct open houses to which all applicants are invited and conduct no
other interviews are exempt from this requirement (this process should be clearly
stated in the APPIC Directory Online and/or sites' publicity materials).
- Results of the APPIC Match constitute binding agreements between applicants, internship
programs, and APPIC that may not be reversed without APPIC's consent.
- Appointments of applicants to internship positions may be contingent upon the applicants
satisfying certain eligibility requirements. Such eligibility requirements must be
clearly specified in the internship programs' written materials and provided to applicants
in advance of the APPIC Match.
- Internship training directors are encouraged to contact matched applicants by telephone
as soon as possible after 11:00 am Eastern Standard Time on APPIC Match Day.
- It is not necessary for internship training directors to contact applicants with whom
they have not been matched.
- Internship training directors must put in writing their appointment agreements with
matched applicants in letters postmarked no later than 72 hours following receipt
of the APPIC Match results.
- Letters must be addressed to the applicants and must include confirmation of conditions
of the appointment, such as stipend, fringe benefits, and the dates on which the internship
begins and ends.
- Copies of these appointment letters must be sent simultaneously to applicants' academic
- Internship programs that receive their APPIC Match results and have one or more positions
left unfilled may then make other direct offers of admission (verbal or written) to
applicants who remain unmatched or to applicants who did not participate in the Match.
Applicants who receive their APPIC Match results and who remain unmatched may then
receive other direct offers of admission.
- Failure to receive timely notification of the APPIC Match results, for any reason,
does not constitute a release from the Match.
- Internship programs may not take any actions to fill open positions prior to 11:00
am Eastern Standard Time on APPIC Match Day. Applicants who remain unmatched, along
with other individuals acting on their behalf (e.g., doctoral program faculty), may
not contact internship programs about unfilled positions prior to 11:00 am Eastern
Standard Time on APPIC Match Day.
- Prior to making offers to fill open positions, internship training directors must
verify with applicants, to the best of their abilities, that the applicants have not
previously been matched to other internship programs nor accepted other offers.
- Prior to making offers to fill open positions, internship training directors must
ensure that doctoral programs have verified their applicants' eligibility and readiness
for internship. Such verification can occur via a review of the appropriate application
materials and/or via direct communication with the doctoral programs.
- Applicants may not accept an offer if they have been matched or have already accepted
an offer from another internship program.
- An offer (verbal or written) that has been tendered by an internship program and accepted
by an applicant constitutes a binding agreement between the program, the applicant,
and APPIC that may not be reversed without APPIC's consent.
- The internship training director must put in writing the appointment agreement with
the applicant in a letter postmarked no later than 72 hours following acceptance of
the offer by the applicant, as described in paragraphs 5a and 5b above.
- Individuals who perceive violations of these policies are urged to request compliance
with APPIC policies from the appropriate party (parties).
- Unresolved compliance problems should be resolved informally, whenever possible, through
consultation among applicants, internship training directors, academic training directors,
and/or APPIC, or by other informal means. APPIC sponsors an Informal Problem Consultation
process, described on the APPIC web site, that is recommended for use in addressing
- Internship training directors who become aware of violations of these policies by
other internship training directors should (a) urge the affected applicants and academic
training directors to follow the informal resolution procedures described above, (b)
directly contact the other internship training directors, and/or (c) use the APPIC
Informal Problem Consultation process.
- Perceived violations of APPIC Policies and/or the Match Agreement that are not resolved
through the APPIC Informal Problem Consultation process may be reported as a formal
complaint to the APPIC Standards and Review Committee (ASARC).
- If a formal complaint is filed with APPIC regarding an alleged violation of these
policies, the APPIC Standards and Review Committee (ASARC) will evaluate the allegations
and recommend an appropriate course of action to the APPIC Board of Directors. The
APPIC Board of Directors is the body that ultimately determines the course of action.
ASARC policies are described on the APPIC web site. Formal complaints regarding violations
of APPIC policies should be filed by submitting an ASARC Complaint Form (available
from the APPIC web site) to:
Chair, APPIC Standards and Review Committee
10 G Street, N.E.
Washington, DC 20002
Copyright © 2009 Association of Psychology Postdoctoral and Internship Centers (APPIC).
NOTE: APPIC members, and non-APPIC members who participate in the Match, may reprint
the APPIC Match Policies in their program materials and brochures by stating "Reprinted
27 July 2009