Technology Management Department Protocol
Exceptions to Prerequisites
Exceptions to prerequisites can only be approved by full time faculty or the department chair. All adjunct faculty pass any prerequisite waiver requests to the department chair.
Late add to classes during late add period
If a student is requesting a late add below are the steps necessary. Remember, it is up to the instructor if they want to add the student. The instructor must say “yes” for it to happen and the Technology Management Academic Advisor (Carrie Peterson) must be notified with below info and confirmation from the instructor via email (the most common issue is that students do not give below info—it is up to them and not the instructor to supply it-- and then are frustrated when the add doesn’t happen even though it cannot be an expectation on their part). It should be noted, the academic advisor needs TWO DAYS to process any late adds. Those turned in within two days before late add ends may not be accepted.
Late add to classes after late add period
NO late adds after the late add period ends. See http://www.uvu.edu/schedule/ for dates and deadlines.
Class withdrawal after withdrawal period
NO withdrawals after the end of the withdrawal period as specified on http://www.uvu.edu/schedule/ can be approved by faculty without additional approval from the department chair at a minimum.
The chair and department will not sign any withdrawal form after the last day to officially withdraw as listed on http://www.uvu.edu/schedule/ unless one more of below are met at a minimum:
No assignments were turned in nor any classes attended since before the last day to withdraw (ie, in a circumstance in which an unofficial withdraw might apply at the end of the term). This does not guarantee a withdrawal request will be accepted but is criteria for the decision.
A formal letter from accessibility services for a physical or mental health issue via the director of accessibility services (Pola Morrison - http://www.uvu.edu/profpages/profiles/show/user_id/16273) justifying the withdraw. This guarantees the withdraw request will be accepted.
A formal letter from the direct supervisor of the place of employment that explains any work changes which justify the withdraw. This does not guarantee a withdrawal request will be accepted but is criteria for the decision. It should be submitted directly to department chair
UW Versus I Versus E Grade Resolution
Note: See also http://www.uvu.edu/tm/pages/research/uwgrades.html to view faculty senate information on this topic
Best practice: UW should be given only when a student stops attending and completing work before the regularly scheduled date to officially withdraw as found in the Student Timetable but did not actually officially withdraw.
Rationale: The assumption here is that the student did not realize the necessity to physically withdraw or made an error in this process, but all intentions of the student were to withdraw from the class prior to the withdrawal deadline
Financial and academic impact: As unofficial withdrawal grades are considered in a student’s GPA calculation, a UW could negatively impact the student’s cumulative GPA Satisfactory Academic Progress standard. Because unofficial withdrawal grades are not considered completed grades, but are considered attempted credit hours, a UW could negatively impact the student’s Completion Rate and Maximum Time Frame Satisfactory Academic Progress standards. Financial aid funds may or may not need to be returned based on a last date of attendance. See Impact of UW, I, W, and E on Financial Aid from T. Howard (3/2016)
Petition to Withdraw (Change UW to W by Student)
For "extenuating circumstances" students can request a Petition for Exception to Academic Policy form from the Registrar. They need documentation for their claim. They can drop off the completed form at the Registrar’s Office – BA 106. Learn more about petitions at http://www.uvu.edu/registration/info/petitions.html
Best practice: I should be given only when a student has completed 70% of all course work but was unable to complete because of extenuating circumstances such as incapacitating illness, death in the immediate family, change in work schedule as required by employer, or other similar emergencies and has communicated with the instructor prior to the end of the semester.
Rationale: As per the academic policies and standards listed in the UVU catalog: Students are required to complete all courses for which they are registered by the end of the semester. In some cases, a student may be unable to complete all of the course work because of extenuating circumstances. The term “extenuating circumstances” includes: (1) incapacitating illness which prevents a student from attending classes (usually more than five consecutive class days); (2) a death in the immediate family; (3) change in work schedule as required by employer; or (4) other emergencies deemed acceptable by the instructor. If circumstances are deemed appropriate, the student may petition the instructor for time beyond the end of the semester to finish the work. If the instructor agrees, an “I” grade will be given. An Incomplete Grade Form indicating work completed and work to be completed must be signed by the student, the instructor, and the department chairperson, and turned into the Registrar’s Office at the end of the semester. “I” grades should not be requested nor given for lack of completion of work because of procrastination or dissatisfaction with the grade earned. As a general rule, students must be passing the course and completed 70% or more of the course work in order to qualify for an incomplete.
For policy reference see policy 523 Grading section 5.2.1 #6 and the full section 5.3 at https://policy.uvu.edu/getPolicyFile/523_Grading_09-20-2012_563a3b4b65db23201153c264.pdf
For incomplete form (agreement between student and faculty) see http://www.uvu.edu/canvas/faculty/incompletegrades.html
Financial and academic impact: As incomplete grades are not considered in a student’s GPA calculation, if the student has an incomplete grade at the time Satisfactory Academic Progress is processed, the incomplete grade will not negatively or positively impact the student’s GPA. If an incomplete grade is not resolved within one year, the incomplete grade is changed to an “E” grade.
Best practice: In circumstances where the above two recommendations do not apply but the student has not completed ample work to complete/pass the course, give the grade of E.
Rationale: “E” (failing) indicates inadequate mastery of pertinent skills or repeated absences from class
Financial and academic impact: As failing grades are considered in a student’s GPA calculation, an E could negatively impact the student’s cumulative GPA Satisfactory Academic Progress standard. Because failing grades are not considered earned grades, but are considered attempted credit hours, an E could negatively impact the student’s Completion Rate and Maximum Time Frame Satisfactory Academic Progress standards. Financial aid funds will not be returned. See Impact of UW, I, W and E on Financial Aid from T. Howard (3/2016)