Students, faculty, and staff may have important actions to be completed as part of
the transition away from the MY.UVU.EDU Google Workspace, which will be retired prior
to the fall 2023 semester.
What is happening with the MY.UVU.EDU Google Workspace?
UVU will be shutting down the MY.UVU.EDU Google Workspace (formerly called Google
Suite). This includes your MY.UVU.EDU Gmail account and any files you may have stored
on the MY.UVU.EDU Google Workspace.
Why is this happening?
In 2020, we undertook the complex task of unifying students, faculty, and staff onto
the Microsoft 365 productivity suite. Recent changes to Google policies for higher
education reinforced this decision.
When and how will I be impacted?
Your account will be impacted in three ways.
On March 10, 2023, a 15 GB individual storage limit will be placed on all accounts.
On May 6, 2023, your MY.UVU.EDU Gmail account will stop receiving new mail messages.
On August 11, 2023, access to your MY.UVU.EDU Google Workspace account will cease.
What should I do?
If you have important emails or files on your MY.UVU.EDU Google Workspace, you will
need to download your data before the account is closed on August 11, 2023.
Why is storage being limited to 15 GB?
Google used to offer unlimited free cloud storage to universities across the U.S.
but recently changed its policies. As a result, UVU had to implement a storage limit
to ensure continuous functionality of the Google Workspace productivity suite for
all users.
How do I reduce my storage?
Google has outlined a few simple steps to reduce your google workspace storage.
What will happen to mail that is sent to my UVU Gmail account after May 6, 2023?
After May 6, 2023, any new mail that is sent to your MY.UVU.EDU Google account will
automatically be redirected to your UVU Microsoft 365 account.
Will UVU move my files from the MY.UVU.EDU Google Workspace for me?
What is happening to the MY.UVU.EDU Google Workspace that students use?
The MY.UVU.EDU Google Workspace will be retired prior to the fall 2023 semester. Students
will have the summer to download any important files and forward any important mail.
Students registered for classes starting in the summer of 2023 will use the UVU.EDU
Google Workspace when it is required for their courses.
Why is this happening?
In 2020, we undertook the complex task of unifying students, faculty, and staff onto
the Microsoft 365 productivity suite. Recent changes to Google policies for higher
education reinforced this decision.
When and how will faculty and staff be impacted?
On March 10, 2023, a 15 GB individual storage limit will be placed on all UVU Google
accounts.
On May 6, 2023, faculty and staff will begin using their UV ID (instead of their name)
to sign into the UVU.EDU Google Workspace. Additionally, the Gmail app in the Google
Productivity suite will be disabled.
Starting with the summer semester, any references to Gmail or the MY.UVU.EDU Google
Workspace should be removed from any processes, documentation, or curriculum.
What if my curriculum requires students to access the Google productivity suite?
While UVU is unifying around the Microsoft 365 productivity suite, we recognize that
certain curriculum requires the use of Google’s productivity suite.
Students registered for classes starting in the summer of 2023 will have an account
in the UVU.EDU Google Workspace.
In these instances, faculty will inform students how to access and utilize their UVU.EDU
Google Workspace account.
Why is my Google sign-in changing to my UV ID on May 6?
Instead of signing in with your name and then authenticating with your UV ID, both
steps will use your UV ID. This sign-in practice is standard in the industry and will
make the process more streamlined and uniform.
Why is storage being limited to 15 GB?
Google used to offer unlimited free cloud storage to universities across the U.S.
but recently changed its policies. As a result, UVU had to implement a storage limit
to ensure continuous functionality of the Google Workspace productivity suite for
all users.
How do I reduce my storage?
Google has outlined a few simple steps to reduce your google workspace storage.
Why is the Gmail app being removed?
Gmail will no longer be provided to UVU users as part of our Google Workspace environment.
The Gmail app will be removed to avoid confusion about where students will receive
official UVU communications. Students will receive (and send) all UVU-related email
using their Microsoft 365 provided Outlook account.
My Google sign-in is changing to my UVID. Will people see my UVID instead of my name,
and if so, will file sharing be impacted?
No. When you perform any kind of file sharing within the Google Workspace, your first
and last name will still appear as it does today. Any file sharing and permissions
you currently have will continue to work as before.
My Google sign-in is changing. Will this impact any third-party websites that I signed
in to using my UVU Google account?
Yes, possibly. You may need to work with third-party websites on a case-by-case basis
to resolve potential issues.
My Google sign-in is changing. Will that impact my Google email address?
Yes. Your UVU email address will become an alias of your new UVID@UVU.EDU address
within the Google environment, enabling files shared with your UVU email address to
be accessed from your UVU.EDU Google Workspace account.
Getting Help
The UVU Service Desk is available to help you with all your Google transition questions!
