Campus/Parking Maps Lactation Pods Sorensen Student Center University Tickets Event Categories
Event Services follows University Policy and supporting procedures to accommodate space requests.
Please submit either a 25Live or external event request form before submitting any of the additional event forms.
Theater Classroom Round Tables; 8 Chairs PerTable Round Tables; 10 Chairs Per Table
U-Shape Boardroom Banquet
Events will work with the assigned coordinator to make sure the location and event set up matches the accommodations needed. Please contact the Office of Accessibility Services Accessibility Services | Utah Valley University for visitors who wish to request an accommodation related to accessing UVU services, programs, activities, facilities, or communications.
The requirements of Policy 161: Freedom of Speech govern these procedures. These structure procedures may not violate Policy 161 and must be applied in a viewpoint-neutral and nondiscriminatory manner. To the extent there is a difference between Policy 161 and these procedures, Policy 161 will govern. See Policy 161 Section 4.14.
Definitions
What is a structure?(See Policy 161 Section 3.7.)
What are commercial structures? (See Policy 161 Section 3.3.)
Who are members of the university community?(See Policy 161 Section 3.4.)
Who is a university organization?(See Policy 161 Section 3.10.)
Non-Commercial Structure Procedures (University community and University organizations)
Members of the university community and their organizations may erect non-commercial structures on campus to express their views or opinions subject to the limitations on unlawful/unprotected speech and reasonable and nondiscriminatory time, place, and manner restrictions.
Commercial Structure Procedures Persons/organizations who are not members of the university community)
The requirements of Policy 161: Freedom of Speech (Policy 161) governs these procedures. These Reserving Table Procedures are viewpoint-neutral, nondiscriminatory, and may not be interpreted to violate Policy 161. To the extent there is a difference between Policy 161 and these procedures, Policy 161 will govern. Refer to Policy 161.
What tables are covered by these procedures?
Any organization that would like to reserve a table in UVU hallways or concourses for commercial or non-commercial purposes to publicize a service or event must reserve a table through the campus scheduling office and follow these procedures.
Who are members of the university community?
For the purposes of Policy 161: Free Speech and the structure procedures, all enrolled students, all persons employed by the University, including but not limited to administrators, faculty, and staff, and all organizations comprised of members of the university community, such as UVUSA and chartered student clubs.
What is a university organization?
For purposes of Policy 161: Free Speech and the structure procedures, university administrative departments and academic schools/colleges, centers, institutes, or departments.
What is a table?
A table is used to display or disseminate information at various approved table locations throughout campus for daily use.
What is a fair?
A reservation is considered a fair when an event requires maximum table capacity in a concourse.
Reservation Procedures for Non-Commercial (UVU) Organization
Tables
University organizations may reserve a table through Event Services to promote their departmental resources and events. Tables are available on a first come first serve basis and reserved through 25Live. Requests to reserve a table must be received 10 business days before the requested date. Once approved, the reservation confirmation will be provided by e-mail within 5 business days. Tables are available Monday through Saturday anytime during UVU Hours of Operations
Locations
For an ongoing updated list of table locations visit 25Live. The LA Concourse and WB Concourse are for academic department use only.
Food
If you wish to use food as part of your promotion you must follow UVU Policy 221 and work with UVU Catering Services.
UVU Student Clubs
Student clubs need to complete the Clubs Scheduling Request Form, on the Clubs website, to reserve tables. You can also contact the Clubs Office, clubs@uvu.edu, for other ways to promote your club.
Commercial Organizations
Commercial organizations may reserve one> table to pass out fliers/handbills or promote their organization. Tables are available Monday - Friday and scheduled through Event Services
At https://www.uvu.edu/eventservices/scheduling/form_external.html. Once approved, the reservation confirmation will be provided by e-mail within 5 business days.
Fees
The cost to reserve a table is $75.00 per day for any business or any non-UVU entity. The cost is $35.00 per day for a certified 501c3 non-profit and government organizations. The reservation fee covers the cost of using (one) 6ft x 3ft table, up to four chairs, a tablecloth, and table skirt (provided by Event Services).
Locations available for Outside Organization Rental
Table locations include the Student Life Wal, the Ragan Art Wall, the south end of the Hall of Flags, and the Lockhart Arena Concourse. Event Services will help clarify table location once scheduled.
Requirements
For non-UVU entities to reserve a table, the entity you must provide a Certificate of Liability Insurance and sign UVUs Use of Premises Agreement.
Recruiting Employees
Commercial and non-UVU organizations seeking to recruit potential employees must coordinate these efforts through the UVU Career Development Center.
Events held in UVU parking lots or requesting any type of parking services may require additional approvals from Parking Services. https://www.uvu.edu/parking/validation.html
Specialty conference rooms on campus may require additional approval to schedule for meetings or events. Event Services will notify the event organizer if such approvals are needed.
Use of the FL Bingham Gallery for internal UVU sponsored and co-sponsored events requires written VP approval submitted to Event Services prior to the confirmation of the event. The FL Bingham Gallery is not available for external events.
UVU Indoor Event Space |
Semester |
UVU Groups |
Non-UVU Groups |
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Fall/Spring (August-April) |
August 1, (same year) |
August 15, (same year) |
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Summer (May-July) |
March 1, (same year) |
April 1st, (same year) |
UVU Outdoor Space |
Semester |
UVU and Non- UVU Groups |
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Fall (August-December) |
July 1, (same year) |
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Spring (January-April) |
July 1, (prior year) |
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Summer (May-July) |
March 1, (same year) |
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University Tickets: https://uvu.edu/tickets/
Tables: University organizations may reserve a table through Event Services to promote their departmental resources and events. Tables are available on a first come first serve basis and reserved through 25Live. Requests to reserve a table must be received 10 business days before the requested date. Once approved, the reservation confirmation will be provided by e-mail within 5 business days. Tables are available Monday through Saturday anytime during UVU Hours of Operations.
Locations: For an ongoing updated list of table locations visit 25Live. The LA Concourse and WB Concourse are for academic department use only.
Food: If you wish to use food as part of your promotion you must follow UVU Policy 221 and work with UVU Catering Services.
UVU Student Clubs: Student clubs need to complete the Clubs Scheduling Request Form, on the Clubs website, to reserve tables. You can also contact the Clubs Office, clubs@uvu.edu, for other ways to promote your club.
Commercial organizations may reserve one table to pass out fliers/handbills or promote their organization. Tables are available Monday - Friday and scheduled through Event Services
At https://www.uvu.edu/eventservices/scheduling/form_external.html. Once approved, the reservation confirmation will be provided by e-mail within 5 business days.
Fees: The cost to reserve a table is $75.00 per day for any business or any non-UVU entity.
The cost is $60.00 per day for a certified 501c3 non-profit and government organizations.
The cost is $40.00 per day for co-sponsored groups. The reservation fee covers the
cost of using (one) 6ft x 3ft table, up to four chairs, a tablecloth, and table skirt
(provided by Event Services).
Table locations include the Student Life Wal, the Ragan Art Wall, the south end of
the Hall of Flags, and the Lockhart Arena Concourse. Event Services will help clarify
table location once scheduled.
Requirements: For non-UVU entities to reserve a table, the entity you must provide a Certificate of Liability Insurance and sign UVUs Use of Premises Agreement.
Recruiting Employees: Commercial and non-UVU organizations seeking to recruit potential employees must coordinate these efforts through the UVU Career Development Center.
Any person seeking to appeal decisions made pursuant to sections 4.8-4.14 of Policy 161 such as the denial of a request to post signs, notices, or posters; the removal of signs, notices, or posters by university staff; the assessment of damages caused by protests/demonstrations; the denial of permission to erect a structure or restrictions placed upon a structure's permit; etc., may do so by submitting a written appeal including the specific reasons for the appeal request within five business days of the adverse decision.