Withdrawal

If you are considering withdrawing from the University you are strongly encouraged to first meet with a Financial Aid Counselor to determine how your aid eligibility may be affected. You earn the financial aid you have been awarded as you attend class during the semester. If you have been awarded financial aid and begin attendance, but then change your enrollment or fail to attend class for the semester, the UVU Financial Aid and Scholarships Office is required to recalculate the financial aid you are eligible for based upon your adjusted enrollment. Depending on when you withdraw, you will most likely owe money back to UVU. 

Information regarding refunds is available here: https://www.uvu.edu/cashier/refunds.html or by calling the Bursar’s Office at (801) 863-7200 

Information regarding petition for tuition refunds is available here: https://www.uvu.edu/registration/petitions.html or by contacting the Registrar’s Office at (801) 863-8493 

Withdrawing from courses will negatively affect your satisfactory academic progress. See: https://www.uvu.edu/financialaid/aid/sap.html for more information or call the Financial Aid and Scholarships Office at (801) 863-8442 

Instructions on how to withdraw from the University are available here: https://www.uvu.edu/registration/add-drop-withdraw.html or by contacting the Registrar’s Office at (801) 863-8493 

To withdraw from all of your classes, complete the Leave of Absence https://www.uvu.edu/leaveofabsence/#loa 

 

Return of Title IV Policy (R2T4)  

Federal Regulations require that a student’s eligibility for aid to be recalculated whenever a student withdraws from the university, either officially, unofficially, or receive no credit in a course (an NC grade).  

Though your aid is posted to your account at the start of each semester, you earn the funds as you complete the period. If you withdraw, the amount of Title IV program assistance that you have earned up to that point is determined by a specific formula. The amount of assistance that you have earned is determined on a pro rata basis. For example, if you completed 30% of the semester, you earn 30% of the assistance you were originally scheduled to receive. Once you have completed more than 60% of the payment period or period of enrollment, you earn all the assistance that you were scheduled to receive for that period. 

When a student withdraws from their course, the Financial Aid and Scholarships Office will attempt to obtain proof the student began attendance in an academically related activity such as participation in class, submitting an assignment, or taking a quiz or test. If proof of attendance is received, the Financial Aid and Scholarships Office will use the withdrawal date recorded in the Registrar’s Office as the official withdrawal date. If the student is unofficially withdrawn or receives a “UW”, the professor of the course is required to put a last date of attendance. If no date is entered then the student never began attendance in the course.  

A repayment of aid is required when the amount of aid disbursed is greater than the amount earned, as determined by the recalculation. The responsibility for returning aid is allocated between the University and the student. The institution will return the unearned portion of aid applied toward institutional costs and the student will return the remainder. The Financial Aid and Scholarships Office will send written notification with the amount that was returned to the student’s address on file. Any amount to be returned to a loan program may be repaid according to the terms of the promissory note. Additionally, a student may be billed for any aid which was applied toward institutional costs, but was returned by the institution as a result of the student’s withdrawal. (The law assumes that financial aid disbursements are applied first toward institutional costs.)  

If you did not receive all of the funds that you earned, you may be eligible for a post-withdrawal disbursement. The Financial Aid and Scholarships Office requires your written permission before it can disburse these funds. You will be sent a letter explaining any necessary requirements and documentation required to be completed in order to receive the funds. You will be given fourteen days after withdrawing to submit any missing documentation to the Financial Aid and Scholarships Office to be eligible for the post-withdrawal disbursement. You may choose to decline some or all of the funds so that you do not incur additional debt.  

The institution must return Title IV funds to the programs from which a student received aid during the semester as soon as possible but no later than 45 days after the date it determines the student withdrew. 

 Example 1  

Student receives Full Pell Grant and Full Sub/Unsub loans as a junior/senior- $6,848 in total aid received. 

Student is a resident paying full time tuition of $2,910. 

If the student withdraws three weeks into the semester, the amount of aid to be returned is $5,546 (approx. 19% of the semester completed). 

Example 2 

Student receives Full Pell Grant and Full Sub/Unsub loans as a junior/senior- $6,848 in total aid received. 

Student is a resident paying full time tuition of $2,910. 

If the student withdraws two months into the semester (approx. 48% of the semester completed), the amount of aid to be returned would be $3,560.