How to Apply for Financial Aid

How to Apply for Federal Student Aid

To ensure your financial aid funds are available to you on the first day of each semester, you must have a completed financial aid file by the following dates. Fall:  August 1st,  Spring:  December 1st,  Summer:  April 1st. A completed file means all required documents (as shown in your UVLink account) have been accurately completed and submitted to the Financial Aid and Scholarships Office, and have been reviewed and satisfied by our office. Documents submitted that are pending or incomplete are not considered completed. In addition, all eligibility requirements must be met. It may take at least four weeks to process accurate documents; therefore, all accurate documents should be submitted to the Financial Aid and Scholarships Office at least four weeks before the dates listed above.

Additional requirements may be added at any time (even after you have submitted all of your documentation and even if you have been told everything is okay). You are responsible to check your financial aid requirements on a regular basis and take care of any necessary items that may arise. Utah Valley University evaluates Satisfactory Academic Progress at the end of each semester after grades are officially posted. If you fail to meet the Satisfactory Academic Progress standards, Satisfactory Academic Progress requirements will not show on your UVLink account until after Satisfactory Academic Progress is evaluated at the end of each semester. Your financial aid funds for the following semester will not be available to you until your Satisfactory Academic Progress standing is either appealed (and approved) or resolved. 

For the 2015 - 2016 financial aid year, you must have a valid FAFSA by the last day of the term for which you are enrolled or June 30, 2016, whichever is sooner. As long as you have met these conditions, you may submit verification documents no later than 100 days after the last day of enrollment or two weeks before the end of Summer semester, whichever is sooner.  If you who fail to submit your verification documents by the appropriate dates you forfeit receiving Title IV aid as well as any other State or Institutional aid that requires FAFSA information. You may only be awarded retroactively for terms during which you have met and maintained Satisfactory Academic Progress standards and met all other eligibility requirements. 


Step 1: BE ADMITTED TO Utah Valley University AND COMPLETE YOUR FAFSA

  • Be admitted to Utah Valley University into an eligible certificate or degree-seeking program. Provide proof of high school completion or equivalent.

  • Complete the Free Application for Federal Student Aid (FAFSA) at www.fafsa.gov. For the 1516 academic aid year (Fall 15, Spring 16, Summer 16), you will need to use 2014 federal tax return information. Utah Valley University's school code is 004027. Please allow 3-5 business days for Utah Valley University to receive your FAFSA and for your UVLink requirements to be updated.

  • For video tutorials on how to complete your FAFSA application, please view the Seven Easy Steps to the FAFSA: A Student's Guide to the Free Application for Federal Student Aid.

Step 2: COMPLETE ALL FINANCIAL AID REQUIREMENTS

  • Check your financial aid requirements often as additional requirements may be added at any time, even after your aid has disbursed.

  • Complete any necessary unsatisfied requirements listed in your UVLink account at uvlink.Utah Valley University.edu. Log in to UVLink: click on Student Tab, Financial Aid folder under Banner Services, Requirements, Select appropriate Aid Year.

Step 3: ACCEPT YOUR FINANCIAL AID AWARD

  • Accept your Terms and Conditions and award through your UVLink account. Only grants are automatically accepted. You must accept all other financial aid awards (e.g. loans, work study) if you wish to receive them. Log in to UVLink: click on Student Tab, Financial Aid folder under Banner Services, Award folder, Award link, Select the appropriate Aid Year

Step 4: IF YOU ARE ACCEPTING A LOAN COMPLETE ENTRANCE LOAN COUNSELING AND E-SIGN YOUR MPN

  • All students receiving a Direct Loan for the first time at Utah Valley University must complete entrance loan counseling at www.studentloans.gov. Note: All students will receive a loan counseling requirement under their UVLink account. This requirement will not appear on your UVLink account until the loan has been awarded. Only students accepting a loan will need to complete loan counseling.

  • E-sign your Master Promissory Note (MPN) at www.studentloans.gov 3-5 business days after you accept your loan(s). You must be enrolled in at least 6 eligible credit hours if an undergraduate or 4.5 eligible credit hours if a graduate (waitlist hours, audited courses, and some repeated courses are not enrollment hours) and have met all other financial aid requirements to receive a loan.

Step 5: CHECK YOUR FINANCIAL AID STATUS OFTEN

  • We communicate with you through UVLink and UVLink email. Financial aid rules change often and could impact your requirements and awards that you may have already received. If requested, you must provide documentation that will verify the accuracy of the information on your FAFSA. Your financial aid will not be processed until we have received all necessary documents and resolved any requirements (that could be added at any time).

Helpful Tips

In order to process your financial aid application for the 1516 academic year, you must have a valid FAFSA and must meet all eligibility requirements by the last day of the semester for which you are enrolled or June 30, 2016, whichever is sooner. Files will not be processed beyond these dates. Students may only be awarded retroactively in the aid year for semesters during which they met and maintained Satisfactory Academic Progress standards.

Clearly label all pages of all forms or documents with your name and UV ID. All forms or documents must be signed. Failure to sign and label all paperwork with your name and UV ID will delay your financial aid.


Study Abroad

A student’s enrollment in a program of study abroad approved for credit by Utah Valley University may be considered enrollment at Utah Valley University for the purpose of applying for assistance under Title IV.

Important Information


Federal Financial Aid and Undocumented Students

As determined by the U.S. Department of Education, undocumented students, including Deferred Action for Childhood Arrivals (DACA) students and Dreamers, are not eligible for federal student aid. If you have a social security number, you may complete the Free Application for Federal Student Aid (FAFSA), and we encourage you to do so at fafsa.gov

For more information about financial aid and undocumented students, please view this Questions and Answers sheet provided by the U.S. Department of Education.

HB144 NON-RESIDENT TUITION EXEMPTION FOR ELIGIBLE UTAH HIGH SCHOOL GRADUATES

Any student other than a non-immigrant alien, who meets all the following requirements, shall be exempt from paying the non-resident portion of the tuition at Utah Valley University. 

  1. Attended a Utah high school for three or more years;
  2. Graduated from a Utah high school or received the equivalent of a Utah high school diploma;
  3. File an affidavit with the Utah State Higher Education institution stating that they have filed an application to legalize their immigration status, or will file an application as soon as they are eligible to do so.

PRIVATELY FUNDED SCHOLARSHIPS

HB144 students may apply for and receive privately funded scholarships administered by a Utah State Higher Education institution if the student is a graduate of a high school located within Utah.

To apply for privately funded scholarship at Utah Valley University, you will need to complete the comprehensive online scholarship application by the specified deadline dates.

The benefits listed above are exceptions to the State of Utah laws.


Using the IRS Data Retrieval Tool and Requesting IRS Tax Return Transcripts

IRS Data Retrieval Tool

When completing your FAFSA, we recommend you use the Data Retrieval Tool located within the FAFSA application to verify your information.

To use the Data Retrieval Tool:

  1. Go to www.fafsa.ed.gov
  2. Go to the Returning User? section and click on Login. Do not submit a new FAFSA. Make corrections to your current FAFSA.  
  3. Enter your FSA ID or Student Information and click Next. 
  4. If requested, enter your Save Key. 
  5. Click on the appropriate year tab. 
  6. Click on Make a Correction.
  7. Click on the Financial Information Tab. Under the Student and/or Parent Financial Information, answer the questions in the “To determine if you can use the IRS Data Retrieval Tool to transfer your tax return information from the IRS into your FAFSA, answer the following question(s):” box. 
  8. If eligible click on “Link to IRS” box. This will show a “Leaving FAFSA on the Web” page. Click OK to continue.
  9. You will receive a popup box from the U.S. Government, read the information and click OK.
  10. Enter your street address, city, state, and zip code exactly as it appears on your 2014 Federal Income Tax Return and click Submit. 
  11. Your tax information will appear. Mark the box “Transfer My Tax Information into the FAFSA.”
  12. Click the “Transfer Now” button.
  13. Do not update the information on the questions that have “Transferred from the IRS”.
  14. Enter your wages from work (if married enter your wages and then your spouse’s wages, if your spouse earned wages in 2014.  For your parents, enter your father’s earned wages and then your mother’s earned wages).
  15. Answer the dislocated worker question.
  16. Click NEXT. Remember, do not update the questions that have “Transferred from the IRS” notated.
  17. Sign and Submit your FAFSA again.

IF YOU ARE UNABLE TO USE THE DATA RETRIEVAL TOOL, YOU HAVE THREE OPTIONS:

  1. You may request your IRS Tax Return Transcript online at www.irs.gov to have your IRS Tax Return Transcript mailed to the address listed on your taxes (see steps below).
  2. You may contact the IRS at 1-800-829-1040 to request your IRS Tax Return Transcript to be mailed. Tell the employee that you need an IRS Tax Return Transcript for educational purposes. You may call from 7 am to 7 pm.
  3. You may call the IRS automated phone transcript service at 1-800-908-9946 to receive your transcript by mail.
  4. You may use the IRS Form 4506TEZ, which is a request to obtain your IRS Tax Return Transcript. You can obtain the IRS Form 4506TEZ at www.irs.gov/pub/irs-pdf/f4506tez.pdf. Once you complete the form, you may mail or fax the form to the IRS at the address or fax number they provide on the form.

TO REQUEST YOUR IRS TAX RETURN TRANSCRIPT ONLINE (TO BE MAILED TO THE ADDRESS LISTED ON YOUR TAXES):

In order to request your IRS Tax Return Transcript online, you will need the Social Security number or the Individual Tax Identification Number (ITIN) and date of birth for the primary taxpayer, and the address from your latest U.S. Individual Income Tax Return.

  1. Click on “Get a Tax Transcript” under the tools menu
  2. Select Get Transcript by MAIL
  3. Read the information on the pop-up box and click “OK”
  4. Enter all personal information for the primary taxpayer and “Continue”
  5. Choose the Type of Transcript (Return Transcript)
  6. Select the Tax Year
  7. Click “Continue”
  8. You will receive a confirmation screen that says: “We have accepted your request for a 2015 Return Transcript. Please allow five to ten days to receive it. The transcript will be sent to the address we have on file for you.”

Tuition/Fees Payment Deadline

Classes will be dropped for nonpayment if your tuition and fees are not paid by the tuition deadline (see the Student Timetable at www.uvu.edu/schedule). Federal student aid will not disburse before the tuition deadline. If Utah Valley University has received your FAFSA, has awarded you a scholarship, or has certified your private education loan, your classes will not be dropped for non-payment. It takes three to five business days to receive your FAFSA application after you submit it to the U.S. Department of Education. You must not have conflicting information with your Social Security Number, first and last name, or date of birth. 

You can confirm your classes will not be dropped by checking your Financial Aid Requirements in UVLink, under your Satisfied Requirements section. 

No longer planning on attending Utah Valley University? If you are registered for classes and you decide not to attend, you must drop your classes by completing a Leave of Absence (www.uvu.edu/admissions/returning/loa). If you do not drop your classes by the appropriate deadlines found on the Student Timetable (www.uvu.edu/schedule), you will be responsible for the tuition and fees associated with the classes for which you are registered. If your class does not start on a date listed on the Student Timetable, please contact the department responsible for the class or the Office of the Registrar for your deadline dates.


Tuition Late Fee Deadline

If you do not have a completed financial aid file, have outstanding financial aid requirements in UVLink by the Tuition Late Fee Deadline as notated on the Student Timetable, or if you do not qualify for financial aid, you must pay your tuition and fees or (if you qualify) enroll in the Tuition Payment Plan by the Tuition Late Fee Deadline; otherwise you will receive a late fee of 20% of any unpaid account balance for the term, not to exceed $200. 

If you do have a completed file with no outstanding financial aid requirements in UVLink by the Tuition Late Fee Deadline, but if your tuition is not completely covered by your disbursed financial aid, or if you incur additional expenses after your excess financial aid has been refunded to you (i.e. adding a class, financial aid taken back), you must pay the remaining balance or (if you qualify) enroll in the Tuition Payment Plan by the Tuition Late Fee Deadline, or you will receive a late fee. Late fees are assessed at 11:59 pm Mountain Time on all unpaid account balances every Wednesday after the semester begins. To avoid being assessed a late fee, pay your balance or (if you qualify) enroll in the Tuition Payment Plan under Financing and Paying for Your Education on the UVLink Student tab before 11:59 pm Mountain Time on Wednesdays.


Basic Withdrawal Information

Federal student aid is awarded to you under the assumption that you will attend school for the entire semester for which you are receiving federal student aid. The U.S. Department of Education mandates that when you drop, audit, withdraw, or stop attending your classes without officially withdrawing, you may keep only the federal student aid that you have earned up to the time you drop, audit, withdraw, or stop attending your classes.

Any unearned aid must be returned to the U.S. Department of Education regardless of the reason for dropping, auditing, withdrawing, or unofficially withdrawing. Each and every time your federal student aid is returned to the U.S. Department of Education, you will be required to repay to Utah Valley University’s Cashiers Office the aid that was returned.

The U.S. Department of Education also requires that you must begin attendance in all of the classes for which you receive federal student aid. When you drop, audit, or withdraw you must prove you began attending your classes. An instructor’s signature on the Documentation of Attendance Form for each class you attend will be considered proof that you began attending. Completion of the form may reduce the amount of federal student aid that will be returned to the U.S. Department of Education. You will be required to repay a percentage of your federal student aid, depending on the percentage of the semester you completed.

For further information, please see the Dropping, Auditing, or Withdrawing While Receiving Federal Student Aid webpage, or visit a Financial Aid and Scholarships Office Counselor for detailed information. 


Important Financial Aid Application Websites and Phone Numbers

FASFA Website                                       www.fafsa.gov
Federal Financial Aid Info www.studentaid.gov
Selective Service www.sss.gov 
IRS Website www.irs.gov
Loan Counseling https://studentloans.gov
Direct Loan MPN https://studentloans.gov
National Student Loan Data www.nslds.ed.gov
Direct Loan Information https://studentloans.gov
UHEAA www.uheaa.org
FedLoan Servicing www.myfedloan.org
Great Lakes www.mygreatlakes.org
Nelnet www.nelnet.com
Navient www.navient.com
FAFSA Processor 1-800-433-3243
Direct Loan MPN Technical Help 1-800-557-7394
Social Security Office 1-800-772-1213
UHEAA 1-877-336-7378
IRS 1-800-829-1040
IRS Automated Transcript Service 1-800-908-9946