Satisfactory Academic Progress Appeals

General Satisfactory Academic Progress Information

To be eligible for federal student aid, the U.S. Department of Education requires all students to maintain Satisfactory Academic Progress each semester. Utah Valley University evaluates your Satisfactory Academic Progress at the end of each semester to determine if you are making Satisfactory Academic Progress in your academic program. The Satisfactory Academic Progress evaluation includes all terms of enrollment, including any periods of enrollment in which you did not receive federal student aid. Satisfactory Academic Progress is measured in three areas:

  1. Grade Point Average (GPA) - An undergraduate student must maintain a cumulative GPA of at least 2.0. A graduate student must maintain a cumulative GPA of 3.0.
  2. Completion Rate – An undergraduate student must complete at least 67% of all credit hours attempted, a graduate student must complete 80% of all credit hours attempted at Utah Valley University and any accepted transfer credits (all classes listed on your transcript).
  3. Maximum Time Frame – An undergraduate student may have attempted no more than 150% of the required credit hours for their academic program (approximately 90 credit hours for an Associate’s Degree or 180 credit hours for a Bachelor’s Degree). Graduate students may receive aid for a maximum of 45 attempted hours in their graduate program.

If you fail to meet one or more of the Satisfactory Academic Progress standards, you may choose to appeal to possibly have your financial aid re-instated for a probationary period. In order to appeal, you must have documentable mitigating circumstances that impacted your ability to meet the Satisfactory Academic Progress standards. Examples of mitigating circumstances may include serious illness, severe injury, death of a family member, etc. Completion of the appeal process does not guarantee financial aid will be reinstated. Your academic and financial aid history will be reviewed by a committee to determine if financial aid should be re-instated for a probationary period.  If the appeal is not approved, an undergraduate student must earn at least 6 credit hours without receiving financial aid and show academic progress by earning at least a C grade in all of the classes in which they are enrolled. A graduate student must earn at least 4.5 credit hours without receiving financial aid and show academic progress by earning at least a B grade in all of the classes in which they are enrolled. If the appeal is approved, and if you receive an academic plan to continue to receive financial aid, you must comply with the conditions of your academic plan. 

Utah Valley University evaluates Satisfactory Academic Progress at the end of each semester after grades are officially posted.  If you fail to meet the standards, requirements will not show in your myUVU student account until after Satisfactory Academic Progress is evaluated. Your federal student aid will not be available to you until your Satisfactory Academic Progress standing is either appealed and approved or resolved. While you may submit this form before it is requested, it will not be reviewed until after Satisfactory Academic Progress has been evaluated and the requirement appears in myUVU.

If you have failed to meet one or more of the Satisfactory Academic Progress standards and are no longer eligible to receive financial aid, you may choose to appeal to have financial aid re-established for a probationary period by completing the appropriate appeal form.

For more information about Satisfactory Academic Progress, view the Satisfactory Academic Progress webpage.

Satisfactory Academic Progress Appeal

Instructions

This appeal form should be completed for the following situations:

  1. If you have failed to meet the standards and are currently not on an academic plan, you may choose to appeal to possibly have your financial aid re-instated for a probationary period by following the steps in Section 1 of the Satisfactory Academic Progress Appeal form. As stated above, in order to submit the Satisfactory Academic Progress Appeal form, you must have documentable mitigating circumstances that impacted your ability to meet the standards.
  2. If you had an appeal approved as an academic plan, to continue to receive federal financial aid you must have met the conditions of your plan. If you failed to meet the conditions of your plan, you have the option to submit a new appeal to possibly have your federal financial aid reinstated for a probationary period. However, because you were already given an exception when you were placed on an academic plan, that was more lenient than the usual Satisfactory Academic Progress standards, it is not likely the appeal will be approved. As was explained when your initial appeal was approved, if you failed to meet your plan and if your new appeal is denied, an undergraduate student must earn at least 6 credit hours without receiving financial aid and show academic progress by earning at least a C grade in all of the classes in which they are enrolled. A graduate student must earn at least 4.5 credit hours without receiving financial aid and show academic progress by earning at least a B grade in all of the classes in which they are enrolled. In order to submit a new appeal, to have an exception to your failure to meet your plan, you must have documentable mitigating circumstances that impacted your ability to meet your plan. Please follow steps in Section 1 on the Satisfactory Academic Progress Appeal form. 
  3. If your appeal was previously approved with an academic plan, to continue to receive financial aid you must have met the Satisfactory Academic Progress standards or the conditions of your plan. If you met the conditions of your plan but are still not in compliance with the standards you previously failed, you may choose to continue to receive financial aid on your plan by completing the steps in Section 2 of the Satisfactory Academic Progress Appeal form.

    If your appeal was previously denied for any reason and you have attended a semester without financial aid, demonstrating academic progress, if you are an undergraduate student, by enrolling in at least 6 credit hours and earning a C grade in all of the classes for which you enrolled or if you are a graduate student, by enrolling in at least 4.5 credit hours and earning a B grade in all of the classes for which you enrolled, you may choose to complete the steps in Section 3 of this form.  

  4. If you failed to meet the standards and have a failed Satisfactory Academic Progress status in the current term, but have had a change in your academic record (a change in your grades, a change in your program, etc.), which brings you into compliance with the Satisfactory Academic Progress standards, you may choose to complete the steps in Section 4 of the Satisfactory Academic Progress Appeal form and have your Satisfactory Academic Progress status reviewed and updated to a good standing, if appropriate.  

Section 1: Failure to Meet the Satisfactory Academic Progress Standards

Please upload the following required information:

  1. The Satisfactory Academic Progress Appeal form.
  2. A signed statement that includes your name and UV ID explaining your circumstances. This statement should include:
    • The mitigating circumstance(s) that caused you to fail to meet SAP standards including GPA and completion rate.
    • How this impacted your ability to meet the Satisfactory Academic Progress standards.
    • How the situation has been resolved. What has changed in your situation that will allow you to meet and maintain the Satisfactory Academic Progress standards by the end of the semester for which you are requesting federal student aid?
  3. Documentation from an impartial third party with knowledge or evidence of the mitigating circumstance that supports your statement.
    • Written documentation must be signed and notarized or signed and on professional letterhead.

      Examples of third party documentation can include a statement from a physician, therapist, lawyer, social worker, teacher, religious leader, employer, or official documents such as a death certificate, divorce decree, etc. Third party is generally not a family member, friend, or roommate. A statement from an Academic Advisor would generally not be appropriate supporting documentation, as he or she is unaware of your specific circumstance. 

  4. Complete Online Satisfactory Academic Progress Counseling through myUVU.
  5. To upload your documents: Log in to myUVU, click on Students, Paying For My Education, Financial Aid File Upload, Select the appropriate Aid Year, choose your document by clicking the Browse button in the “Select File for Import” field, Submit File. All documents must be in PDF format.
  6. If your appeal is approved with an academic plan, you will be required to meet with a Financial Aid and Scholarships Office Counselor to discuss the details of your academic plan. We will notify you under your Financial Aid Requirements in your myUVU student account to view your Financial Aid Requirements: Log in to myUVU, go to Students, Paying For My Education, My Financial Aid Requirements, select the appropriate Aid Year.

Section 2: Review of Academic Plan

Please upload the following required information:

  1. The Satisfactory Academic Progress Appeal form.
  2. A signed statement that includes your name and UV ID explaining how you met your established academic plan. Complete Online Satisfactory Academic Progress Counseling through myUVU.
  3. To upload your documents: Log in to myUVU, click on Students, Paying For My Education, Financial Aid File Upload, Select the appropriate Aid Year, choose your document by clicking the Browse button in the “Select File for Import” field, Submit File. All documents must be in PDF format.

Section 3: Prior Appeal Was Denied and You Attended Without Financial Aid

Please upload the following required information:

 

  1. The Satisfactory Academic Progress Appeal form.
  2. A signed statement that includes your name and UV ID explaining you have attended without financial aid and have demonstrated academic progress, if you are an undergraduate student, by earning at least 6 credit hours without receiving financial aid and show academic progress by earning at least a C grade in all of the classes in which they are enrolled; or if you are a graduate student, by earning at least 4.5 credit hours without receiving financial aid and show academic progress by earning at least a B grade in all of the classes in which they are enrolled.
  3. Complete Online Satisfactory Academic Progress Counseling through myUVU.
  4. To upload your documents:Log in to myUVU, click on Students, Paying For My Education, Financial Aid File Upload, Select the appropriate Aid Year, choose your document by clicking the Browse button in the “Select File for Import” field, Submit File. All documents must be in PDF format.

Section 4: You Had a Failed Satisfactory Academic Progress Status and Have Had a Change in Your Academic Record

Please upload the following required information:

  1. The Satisfactory Academic Progress Appeal form.
  2. A signed statement that includes your name and UV ID explaining you have attended without financial aid and have demonstrated academic progress, if you are an undergraduate student, by earning at least 6 credit hours without receiving financial aid and show academic progress by earning at least a C grade in all of the classes in which they are enrolled; or if you are a graduate student, by earning at least 4.5 credit hours without receiving financial aid and show academic progress by earning at least a B grade in all of the classes in which they are enrolled.
  3. Complete Online Satisfactory Academic Progress Counseling through myUVU.
  4. To upload your documents:Log in to myUVU, click on Students, Paying For My Education, Financial Aid File Upload, Select the appropriate Aid Year, choose your document by clicking the Browse button in the “Select File for Import” field, Submit File. All documents must be in PDF format.

Deadline to Submit the Satisfactory Academic Progress Appeal Form

To have the Satisfactory Academic Progress Appeal form reviewed, you must upload all completed documentation no later than two weeks before the last day of your enrollment for the semester you are requesting aid. If documentation is not complete, and you do not provide the necessary documentation within the appropriate time frames, you forfeit receiving federal student aid. 

Other Financial Aid Deadlines

To ensure your financial aid funds are available to you on the first day of each semester, you must have completed all requirements by August 15th for Fall Semester, December 15th for Spring Semester, April 15th for Summer Semester.

If you fail to meet these deadlines, while you will not have aid available on the first day of the semester, you may still receive financial aid for the semester. However, you must have a valid FAFSA and must meet all eligibility requirements by the last day of the semester for which you are enrolled and requesting aid.

In order to receive federal student aid you must meet specific eligibility requirements directed by the U.S. Department of Education. The Financial Aid and Scholarships Office must ensure you have met all eligibility requirements prior to awarding and disbursing aid to you and must ensure you continue to meet those eligibility requirements after federal student aid has been awarded and/or disbursed to you. Your requirements will be listed under the Financial Aid Requirements section of myUVU. Changes to your eligibility may occur at any time. Your requirements will be updated as soon as we are aware of any changes.  We highly encourage you to check your requirements often as changes may occur at any time even after you have received your financial aid. Log in to myUVU, go to Students, Paying For My Education, My Financial Aid Requirements, select the appropriate Aid Year.For further information on eligibility requirements please view the Federal Student Aid Eligibility webpage or the Federal Student Aid website at www.studentaid.gov.

Maximum Time Frame Academic Plan

Instructions

The Maximum Time Frame Appeal form should be completed for the following situations:

  1. If you have failed to meet the standards and are currently not on an academic plan, you may choose to appeal to possibly have your financial aid re-instated for a probationary period by following the steps in Section 1 of the Maximum Time Frame Appeal form. In order to submit this appeal, you must have documentable mitigating circumstances that impacted your ability to meet the standards.
  2. If you had an appeal approved as an academic plan, to continue to receive federal student aid you must have met the conditions of your plan. If you failed to meet the conditions of your plan, you have the option to submit a new appeal to possibly have your federal student aid reinstated for a probationary period. However, because you were already given an exception when you were placed on an academic plan, that was more lenient than the usual Satisfactory Academic Progress standards, it is not likely the appeal will be approved. As was explained when your initial appeal was approved, if you failed to meet your plan and if your new appeal is denied, an undergraduate student must earn at least 6 credit hours without receiving financial aid and show academic progress by earning at least a C grade in all of the classes in which they are enrolled. A graduate student must earn at least 4.5 credit hours without receiving financial aid and show academic progress by earning at least a B grade in all of the classes in which they are enrolled. In order to submit a new appeal, to have an exception to your failure to meet your plan, you must have documentable mitigating circumstances that impacted your ability to meet your plan. Please follow steps in Section 1 of the Maximum Time Frame Appeal form.  
  3. If your appeal was previously approved with an academic plan, to continue to receive financial aid you must have met the Satisfactory Academic Progress standards or the conditions of your plan. If you met the conditions of your plan but are still not in compliance with the standards you previously failed, you may choose to continue to receive financial aid on your plan by completing the steps in Section 2 of the Maximum Time Frame Appeal form.

    If your appeal was previously denied for any reason and you have attended a semester without financial aid, demonstrating academic progress, if you are an undergraduate student, by enrolling in at least 6 credit hours and earning a C grade in all of the classes for which you enrolled or if you are a graduate student, by enrolling in at least 4.5 credit hours and earning a B grade in all of the classes for which you enrolled, you may choose to complete the steps in Section 3 of the Maximum Time Frame Appeal form

  4. If you failed to meet the standards and have a failed Satisfactory Academic Progress status in the current term, but have had a change in your academic record (a change in your grades, a change in your program, etc.), which brings you into compliance with the Satisfactory Academic Progress standards, you may choose to complete the steps in Section 4 of the Maximum Time Frame Appeal form and have your Satisfactory Academic Progress status reviewed and updated to a good standing, if appropriate.

Section 1: Failure to Meet the Satisfactory Academic Progress Standards

Please upload the following required information:

  1. The Maximum Time Frame Appeal form.
  2. A signed statement that includes your name and UV ID explaining your circumstances. This statement should include:
    • The mitigating circumstance(s) that caused you to attempt more than 150% of the credits required for your academic program.
    • How this impacted your ability to meet the Satisfactory Academic Progress standards. 
    • How the situation has been resolved. What has changed in your situation that will allow you to meet and maintain the Satisfactory Academic Progress standards by the end of the semester for which you are requesting federal student aid? 
  3. Documentation from an impartial third party with knowledge or evidence of the mitigating circumstance that supports your statement.

    Written documentation must be signed and notarized or signed and on professional letterhead.

    Examples of third party documentation can include a statement from a physician, therapist, lawyer, social worker, teacher, religious leader, employer, or official documents such as a death certificate, divorce decree, etc. Third party is generally not a family member, friend, or roommate. A statement from an Academic Advisor would generally not be appropriate supporting documentation, as he or she is unaware of your specific circumstance. 

  4. Complete a Wolverine Track Max Credit Plan. This plan needs to include all required classes for your degree, to ensure completion within a specific time frame. (See instructions under section, Instructions for Creating a Max Credit Plan in Wolverine Track).
  5. Meet with your Academic Advisor for approval of your Wolverine Track Max Credit Plan.
  6. Upload a printout of your entire plan, showing that your Academic Advisor has locked your active plan. You must print this document on your own; your Academic Advisor will not be able to print it for you.
  7. Complete Online Satisfactory Academic Progress Counseling through myUVU.
  8. To upload your documents: Log in to myUVU, click on Students, Paying For My Education, Financial Aid File Upload, Select the appropriate Aid Year, choose your document by clicking the Browse button in the “Select File for Import” field, Submit File. All documents must be in PDF format.
  9. If your appeal is approved with an academic plan, you will be required to meet with a Financial Aid and Scholarships Counselor to discuss the details of your academic plan. We will notify you under your Financial Aid Requirements in your myUVU student account. To view your Financial Aid Requirements: Log in to myUVU, go to Students, Paying For My Education, My Financial Aid Requirements, select the appropriate Aid Year.

Section 2: Review of Academic Plan

Please upload the following required information:

  1. The Maximum Time Frame Appeal form.
  2. A signed statement that includes your name and UV ID explaining how you met your established academic plan.
  3. Complete Online Satisfactory Academic Progress Counseling through myUVU.
  4. To upload your documents: Log in to myUVU, click on Students, Paying For My Education, Financial Aid File Upload, Select the appropriate Aid Year, choose your document by clicking the Browse button in the “Select File for Import” field, Submit File. All documents must be in PDF format.

Section 3: Prior Appeal Was Denied and You Attended Without Financial Aid

Please upload the following required information:

  1. The Maximum Time Frame Appeal form.
  2. A signed statement that includes your name and UV ID explaining you have attended without financial aid and have demonstrated academic progress, if you are an undergraduate student, by earning at least 6 credit hours without receiving financial aid and show academic progress by earning at least a C grade in all of the classes in which you are enrolled; or if you are a graduate student, by earning at least 4.5 credit hours without receiving financial aid and show academic progress by earning at least a B grade in all of the classes in which they are enrolled.
  3. Complete a Wolverine Track Max Credit Plan. This plan needs to include all required classes for your degree, to ensure completion within a specific time frame. (See instructions under section, Instructions for Creating a Max Credit Plan in Wolverine Track).
  4. Meet with your Academic Advisor for approval of Wolverine Track Max Credit Plan.
  5. Upload a printout of your entire plan, showing that your Academic Advisor has locked your active plan. You must print this document on your own; your Academic Advisor will not be able to print it for you.
  6. Complete Online Satisfactory Academic Progress Counseling through myUVU.
  7. To upload your documents:Log in to myUVU, click on Students, Paying For My Education, Financial Aid File Upload, Select the appropriate Aid Year, choose your document by clicking the Browse button in the “Select File for Import” field, Submit File. All documents must be in PDF format.

Section 4: You Had a Failed Satisfactory Academic Progress Status and Have Had a Change in your Academic Record

Please upload the following required information:

  1. The Maximum Time Frame Appeal form.
  2. A signed statement that includes your name and UV ID explaining the change that has occurred. 
  3. Complete Online Satisfactory Academic Progress Counseling through myUVU.
  4. To upload your documents: Log in to myUVU, click on Students, Paying For My Education, Financial Aid File Upload, Select the appropriate Aid Year, choose your document by clicking the Browse button in the “Select File for Import” field, Submit File. All documents must be in PDF format.

Instructions for Creating a Max Credit Plan in Wolverine Track

  1. Log into Wolverine Track via myUVU.
  2. Click on the Planner tab.
  3. Click on the Planner drop down menu and select –Add new plan- and “Load.”
  4. On the Planner side of the screen, click on the link to “Load in a pre-defined plan.”
  5. In the pop-up window, click on the “Clear All” button and then the “Search” button.
  6. In the search results screen, scroll to the bottom until you locate the plan titled “Financial Aid – Max Credit Plan” and highlight the plan by clicking on it.
  7.  Click on the “Load into my plan” button located at the bottom of the pop-up window.
  8. Create semester by semester course plan and click on “Save Plan.” To make sure that you have planned for every class that you need, click on the “Check All Terms” button and then the “Process New” button. Please include the current semester in the plan.
  9. Once the plan has been created, meet with your Academic Advisor to have the plan approved.

If you previously created a plan, select the plan from the drop down menu and click on “Load.” Next, click on the “Save As” button on the bottom of the planner side of the screen and save the plan with the description “Financial Aid – Max Credit Plan.” Be sure to delete any terms which you have already completed. Then, meet with your Academic Advisor to have the plan approved. Note: You will need to inactivate the first plan before activating the “Financial Aid – Max Credit Plan.” For additional information on how to create a plan in Wolverine Track, please visit the webpage at www.uvu.edu/wolverinetrack.

Deadline for The Maximum Time Frame Appeal

To have this appeal form reviewed you must upload all completed documentation no later than two weeks before the last day of your enrollment for the semester you are requesting aid. If documentation is not complete, and you do not provide the necessary documentation within the appropriate time frames, you forfeit receiving federal student aid. 

Other Financial Aid Deadlines

To ensure your financial aid funds are available to you on the first day of each semester, you must have completed all requirements by August 15th for Fall Semester, December 15th for Spring Semester, April 15th for Summer Semester.

If you fail to meet these deadlines, while you will not have aid available on the first day of the semester, you may still receive financial aid for the semester. However, you must have a valid FAFSA and must meet all eligibility requirements by the last day of the semester for which you are enrolled and requesting aid.

In order to receive federal student aid you must meet specific eligibility requirements directed by the U.S. Department of Education. The Financial Aid and Scholarships Office must ensure you have met all eligibility requirements prior to awarding and disbursing aid to you and must ensure you continue to meet those eligibility requirements after federal student aid has been awarded and/or disbursed to you. Your requirements will be listed under the Financial Aid Requirements section of your myUVU student account. Changes to your eligibility may occur at any time. Your requirements will be updated as soon as we are aware of any changes.  We highly encourage you to check your requirements often as changes may occur at any time even after you have received your financial aid.  Log in to myUVU, go to Students, Paying For My Education, My Financial Aid Requirements, select the appropriate Aid Year. For further information on eligibility requirements please view the Federal Student Aid Eligibility webpage or the Federal Student Aid website at www.studentaid.gov.