Information IconSATISFACTORY ACADEMIC PROGRESS

 

Basic INFORMATION

To be eligible for federal student aid, a student must make Satisfactory Academic Progress (SAP) in his or her educational program. Utah Valley University evaluates a student’s academic progress at the end of each payment period (semester) to determine if a student is making SAP. The review will measure both qualitative (grade-based) and quantitative (time-based) standards. 

When evaluating SAP, all terms of enrollment will be evaluated regardless of whether the student received financial aid during those terms or not. 

Satisfactory Academic Progress Requirements:

DEGREE
GPA REQUIREMENT
COMPLETION RATE (PACE) REQUIREMENT
MAXIMUM CREDIT HOURS ALLOWED
UNDER-GRADUATE
2.0 Cumulative GPA
67% of credit hours attempted
150% of the published length of the academic program
GRADUATE
3.0 Cumulative GPA
80% of credit hours attempted
45 credit hours

Grade Point Average (GPA) REQUIREMENT 

Undergraduate students must have a cumulative GPA of a 2.0 or higher to be making SAP under the qualitative measurement. Graduate students must have a cumulative GPA of a 3.0 or higher to be making SAP under the qualitative measurement. 

UVU's Transfer Credit Office does not include transferred GPAs in their calculation in a student’s cumulative GPA. Therefore, the cumulative GPA measurement at UVU is not affected negatively or positively by transfer credits.

Incomplete grades are not considered in a student’s GPA calculation. If the student has an incomplete grade at the time SAP is processed, the incomplete grade will not negatively or positively impact the student’s GPA. If an incomplete grade is not resolved within one year, the incomplete grade is changed to an “E” grade, which could negatively impact the student’s GPA.

Unofficial withdrawal (UW) grades are considered in a student’s GPA calculation. A student is assigned this grade when they cease to attend a class for which they were registered but do not follow procedures for officially withdrawing. This grade will negatively impact the student’s GPA.

Official withdrawal grades are not considered in a student’s GPA calculation.

Completion Rate (Pace) REQUIREMENT

Undergraduate students are required to pass and complete 67% of all hours attempted. If undergraduate students complete at least 67% of their attempted credit hours, they should generally complete all credit hours before exceeding their maximum time frame. 

Graduate students are required to pass and complete 80% of all hours attempted. Pace is calculated by dividing the total number of hours the student has successfully completed (earned) by the total number of hours the student has attempted. If graduate students complete at least 80% of their attempted credit hours, they should generally complete all credit hours before exceeding their maximum time frame.

The letter grades I, E, W, UW, AU, and NC are not considered completed grades for the 67% and 80% Pace standard. 

Transfer courses with grades below "C-" will not be accepted at UVU. Transfer courses accepted at UVU will show as overall attempted and earned and are included in the Pace calculation. Therefore, the transfer credits will not negatively or positively affect a student's completion rate depending on the amount of credits transferred and the student's attempted and earned credits at UVU.

To calculate Pace, take the number of credit hours you have earned and divide it by the number of credit hours attempted. You can find this information by logging into myUVU, click on Students, My Academics, Unofficial Academic Transcript, select Undergraduate for the Transcript Level, and Submit. Scroll to the bottom of the unofficial transcript for a list of attempted and earned credits.

Maximum Time Frame REQUIREMENT

Students receiving federal student aid must complete their program of study within a reasonable time frame. Undergraduate students may receive financial aid for a period that is no longer than 150% of the published length of the educational program as measured in credit hours. This includes all credit hours transferred to UVU.

Example: If your bachelors degree program takes 120 credits to complete, 120 hours x 150% = 180 credit hours (180 credit hours is the maximum number of hours allowed for federal student aid according to this example). 

Graduate students may receive financial aid for 45 credit hours.

All attempted hours count towards a student’s maximum time frame calculation. 

Students Seeking a Second Degree: Maximum time frame also extends to students seeking a second degree.

Failure to Meet SAP STANDARDS

Students who fail to meet the SAP standards will receive communication via their myUVU email account. Failure to meet one or more of the established SAP standards will make a student ineligible for federal student aid. 

Warning Semester: The first time a student fails to meet the GPA and/or Completion Rate (Pace) SAP requirements, the student will receive a warning semester and will remain eligible for federal student aid with this status. If the student is still in violation of one or more of the SAP standards after their warning semester, they will receive a hold making them ineligible for federal student aid.

When a student is in violation of the Maximum Time Frame standard, they will receive a hold making them ineligible for federal student aid and are not eligible for a warning semester. 

How to Reinstate ELIGIBILITY

GPA Requirement: Undergraduate  students must attend without federal student aid until they regain a 2.0 cumulative grade point average at UVU, or successfully appeal. Graduate students must attend without federal student aid until they regain a 3.0 cumulative grade point average at UVU, or successfully appeal. 

Completion Rate (Pace) Requirement: Undergraduate  students must attend and successfully complete, without federal student aid, a sufficient number of credit hours to raise their completion rate to 67%, or successfully appeal. Graduate  students must attend and successfully complete, without federal student aid, a sufficient number of credit hours to raise their completion rate to 80%, or successfully appeal. 

Maximum Time Frame Requirement: If a student graduates from one program and enters a new program, new credit limits apply and the class level violation may be cleared. Students must inform our office when graduating from one program and entering a new program. A successful appeal may also reinstate eligibility.

APPEALS

Students that fall below the SAP requirements have the right to appeal their ineligibility for federal student aid. All appeals are reviewed for extenuating circumstances by the Financial Aid and Scholarships Office. Through the appeal process, students must demonstrate that extenuating circumstances occurred. Examples may include illness, injury, death of a relative, divorce, or other special circumstance. 

Appeal Deadlines: All appeals and required documentation must be uploaded to the Financial Aid Office by the following deadlines:

FALL SEMESTER
SPRING SEMESTER
SUMMER SEMESTER
November 15th
April 1st
July 15th

If an appeal is approved: The results of the student's appeal will be sent to them via their myUVU email account. Depending on each student's situation, the appeals committee will determine if the student will be given a one semester financial aid probation period, or if the student will be given an academic plan. This information will be included in an email, upon approval of the appeal, detailing what the student must do to keep their federal student aid in future semesters. 

If an appeal is denied: The results of the student's appeal will be sent to them via their myUVU email account. The student must follow the direction given by the appeals committee, which may include attending a semester or semesters without federal student aid. 

A student has the right to appeal the committee's decision one time upon uploading additional documentation that verifies the student's extenuating and/or unusual circumstances. The additional documentation will be reviewed by the Financial Aid and Scholarships Appeals Committee, and a determination will be made. 

Financial Aid Probation: 

If a student successfully appeals their SAP requirements and has their federal student aid reinstated, the student will be placed on financial aid probation for one semester allowing the student to receive federal student aid for that probationary semester. At the end of the probationary period, if the student is still not meeting SAP standards, then the student will not be eligible for federal student aid.  

Academic Plan:

If the committee feels that the student will require more than one payment period (semester) to reestablish eligibility with SAP standards, the committee, along with the student, may establish an academic plan.

Students who are granted an academic plan will first be placed on probation. At the end of the probation payment period (semester), if the student failed to meet the SAP standards but met their academic plan, they will receive federal student aid for the following payment period (semester).

If at the end of the payment period (semester) the student fails to meet the SAP standards, the student no longer qualifies for Federal Student Aid and other state and institutional aid unless they were on an academic plan and have met that plan.

If at the end of each payment period (semester) that the student is on a plan they fail to meet the SAP standards and fail to meet their academic plan, the student will receive a failed SAP status. The student then has the right to appeal. If the appeal is approved, they will be placed on financial aid probation. If the appeal is denied, the student must follow the direction given by the appeals committee, which may include attending a semester or semesters without federal student aid. 

Other SAP CONSIDERATIONS

Drop Down Arrow  Repeat Coursework

  • Utah Valley University’s repeat policy states the most recent grade will be used in the calculation of the GPA. Upon completion or failure of the repeated course, the repeat is indicated on the student’s transcript (E=Exclude, I=Include). Therefore, the grade in the repeated course can negatively or positively affect a student’s GPA, as previous grades are excluded and repeated grades are included. The repeat course can negatively or positively affect a student’s pace as previous grades are excluded and repeated grades are included. Repeats can also negatively impact a student’s maximum time frame as repeats are attempted hours.

Drop Down Arrow  Incomplete Grades

  • Incomplete grades are not considered in a student’s GPA calculation. If the student has an incomplete grade at the time SAP is processed, the incomplete grade will not negatively or positively impact the student’s GPA. If an incomplete grade is not resolved within one year, the incomplete grade is changed to an “E” grade, which could negatively impact the student’s GPA. 
  • Incomplete grades are not considered completed courses; therefore, if a student has an incomplete grade at the time of evaluation, the incomplete grade will negatively impact the student’s pace.

Drop Down Arrow  Official and Unofficial Withdrawals

  • Unofficial withdrawal grades are considered in a student’s GPA calculation. A student is assigned this grade when they cease to attend a class for which they were registered but do not follow procedures for officially withdrawing. This grade will negatively impact the student’s GPA.
  • Unofficial withdrawal grades are not considered completed grades; therefore, if a student received an unofficial withdrawal grade it could negatively impact their pace. A student is assigned this grade when they cease to attend a class for which they were registered but do not follow procedures for officially withdrawing.
  • Official withdrawal grades are not considered in a student’s GPA calculation. Official withdrawal grades are not considered completed grades; therefore, if a student received an official withdrawal grade, it could negatively impact their pace.
  • Unofficial withdrawal and official withdrawal grades could negatively impact a student’s maximum time frame as they are considered attempted hours.

Drop Down Arrow  Audits and Non-credit Courses

  • Students may choose to register for classes on an audit basis. Students who are auditing a class are not eligible to receive financial aid for that class. GPA calculation is not impacted by an audited class. Pace may be impacted if the student was registered for a class but then changes their registration status to an audit after receiving financial aid. If this change causes the student to complete less than the required pace completion, the student will fail to meet the pace standard. Audited classes do impact a student’s Maximum Time Frame as they are considered attempted hours.
  • Non-credit classes are not eligible for financial aid; therefore, they do not impact the GPA or Pace standard. Non-credit classes do not receive credit; therefore, they do not impact the Maximum Time Frame.

Drop Down Arrow  Remedial Coursework

  • Students at Utah Valley University who are admitted into an eligible program can take remedial coursework within that program. Because a student in this situation is considered a regular student, the same SAP policies apply.
  • Students at Utah Valley University who are admitted into an eligible program can take ESL coursework within that program. Because a student in this situation is considered a regular student, the same SAP policies apply. Students at Utah Valley University who are admitted into the Intensive English program are not eligible to receive federal student aid funds as it is a non-degree seeking program.

Drop Down Arrow  Major Changes, Second Bachelor Degrees, Dual Majors, and Program Completion

  • For students who change their major, if the student has any attempted credits over 150% of the published length of the educational program, they will receive a failed maximum time frame SAP status. If the student has unusual or extenuating circumstances, the student may submit a Maximum Time Frame Academic Plan. The committee will review the individual file and on a case-by-case basis approve or deny the appeal.
  • For students who have already earned a bachelor’s degree and are enrolled in a second bachelor’s degree program, if the student has attempted credits over 150% of the published length of the educational program, they will receive a failed maximum time frame SAP status. If the student has unusual or extenuating circumstances, the student may submit a Maximum Time Frame Academic Plan. The committee will review the individual file and on a case-by-case basis approve or deny the appeal.
  • At Utah Valley University, dual majors are only for programs which do not have 30 credit hours difference between them. Because a dual major may cause a student to exceed 150% of the published length of the educational program, they will receive a failed maximum time frame SAP status. If the student has unusual or extenuating circumstances, the student may submit a Maximum Time Frame Academic Plan. The committee will review the individual file and on a case-by-case basis approve or deny the appeal.
  • A student who has completed all the coursework for their degree or certificate but has not yet received the degree or certificate cannot receive further financial aid for that program.