International Travel Registration (Non Study Abroad)

  • All UVU faculty, staff and students who travel abroad on bona-fide university business are required to register their travel plans with the Office for Global Engagement. To ensure the safety of individuals the University establishes travel authorization, insurance, security, and training requirements.
  • Campus policy requires all faculty, staff and students traveling abroad to purchase International Insurance rom UVU's Insurance Provider.
  • Travelers must comply with the requirements established in all University policies, including policies 142, 251, & 252.
  • The following requirements must be completed at least 4 WEEKS prior to departure. Last minute registration(s) may not be processed on time and may impact your travel plans. 
  • If you do not have a passport you will need to apply for one at least 2 months prior to you departure. Click here for information on applying for a passport.

Faculty/Staff traveling without students

  1. Submit a travel request in Concur (accessible through myuvu.edu). Request must reach the Office for Global Engagement at least 4 weeks before departure.
  2. Complete the Faculty International Travel Registration online form
  3. Sign & submit the Assumption of Risk & Release
  4. Complete the Export Control Form, additional information about export control is available here.
  5. International Health and Evacuation Insurance: 
    1. You will receive an email from Customer Service from UVU's insurance provider, GeoBlue, that instructs you to register using a Certificate Number provided in the email so that you can print out an insurance ID card. 
    2. The cost of insurance is $20 per week or $65 per month. Your Department may be billed for this insurance. You will receive an email with instructions for paying for the insurance from internationaltravel@uvu.edu if you are responsible to pay for your own insurance or for any approved accompanying guests. 

Note: UVU employees & students planning travel to regions under US Department of State Travel Warning 3 and above or CDC Warning Level 3, must submit an Exemption Request for Travel form to the Office for Global Engagement.

 

Faculty/Staff traveling with at least one student (non study abroad)

  1. Submit a group travel request in Concur (accessible through myuvu.edu). Request must reach the Office for Global Engagement at least 4 weeks before departure.
  2. Complete the Faculty International Travel Registration online form (includes online safety training videos)
  3. Sign & submit the Assumption of Risk & Release
  4. Complete the Export Control Form, additional information about export control is available here.
  5. International Health and Evacuation Insurance: 
    1. You will receive an email from Customer Service from UVU's insurance provider, GeoBlue, that instructs you to register using a Certificate Number provided in the email so that you can print out an insurance ID card. 
    2. The cost of insurance is $20 per week or $65 per month. Your Department may be billed for this insurance. You will receive an email with instructions for paying for the insurance from internationaltravel@uvu.edu if you are responsible to pay for your own insurance or for any approved accompanying guests. 
    3. Students traveling as part of the group will be registered for their own insurance separately.
  6. Any contracts and/or agreements that require a signature must go through a review by the Global Legal Advisory Board.
  7. Register travel plans through the U.S. Department of State’s Smart Traveler Enrollment Program (STEP)  

Note: UVU employees & students planning travel to regions under US Department of State Travel Warning 3 and above or CDC Warning Level 3, must submit an Exemption Request for Travel form to the Office for Global Engagement. 

 

Non-UVU Participants

UVU Faculty/Staff program directors are responsible for providing the Office for Global Engagement (GEO) with lists of any non-UVU participants (including accompanying adults and minors and/or members of the community) travelling on UVU programs. GEO will approve non-UVU participants according to UVU policy 252. The program director will receive an email from internationaltravel@uvu.edu with instructions for registration and payment.

Approved Non-UVU participants must complete the following:

  1. International Health and Evacuation Insurance: Non-UVU participants will receive an email from Customer Service from UVU's insurance provider, GeoBlue, that instructs them to register using a Certificate Number provided in the email so that they can print out an insurance ID card.
  2. Sign & submit the Assumption of Risk & Release. Minors under the age of 18 must have a parent or guardian completethe Assumption of Risk & Release (under 18) 

Aditional Electronic Forms can be found here.