Student International Travel Registration

Update regarding International Travel and Covid-19

  • Due to the Covid-19 pandemic, Utah Valley University has officially cancelled all travel through December 31, 2020 (with possible extension beyond). All international travel is currently under a U.S. State Department Level 4 “Do Not Travel” advisory and a Center for Disease Control (CDC) Level 3 Warning with an indefinite timeframe. 

    The Office for Global Engagement will not approve international travel unless these warnings are lifted. All approvals for international travel in Spring 2021 and Summer 2021 will be tentative and subject to reversal at any time. We highly discourage potential travelers to make any further international travel purchases or commitments.  Airline companies, hotels, and travel agencies may not offer a refund in the case of travel disruptions or cancelations.  Most countries currently require a 14-day mandatory quarantine upon arrival.

    Per UVU Policy 252, approved travelers may be required to return (at department or personal traveler expense) if US State Department or CDC warnings are unexpectedly reinstated even after travel has commenced. UVU’s international insurance carrier does not cover costs for travel disruptions like quarantines or missed flights occasioned by COVID-19. Remember that departments and/or individual travelers (faculty/staff/students) are responsible for all non-recoverable costs of cancelled programs.

  • All UVU faculty, staff and students who travel abroad on bona-fide university business are required to register their travel plans with the Office for Global Engagement and to purchase International Insurance from UVU's Insurance Provider.
  • Travelers must comply with the requirements established in all University policies, including policies 142, 251, & 252.
  • The following requirements must be completed at least FOUR WEEKS prior to departure. Last minute registration(s) may not be processed on time. The registration fee is non-refundable.
  • If you do not have a passport you will need to apply for one at least 2 months prior to you departure. Click here for information on applying for a passport. 

UVU students planning to travel abroad (Non-study abroad)

These steps are for students traveling internationally on: Field Trips, International Engagements, Leadership Trips, etc.

  1. Complete the Student International Travel Registration, including the payment of the $25 travel registration fee.
  2. Complete the Export Control (online form), additional information about export control is available here.
  3. Sign & submit the Assumption of Risk & Release (online form). 

MBA International Travel Registration

These steps are for MBA Students traveling abroad:

  1. Complete the Student International Travel Registration, choose Global Business MBA from the dropdown menu. 
  2. Complete the Export Control (online form), additional information about export control is available here.
  3. Sign & submit the Assumption of Risk & Release (online form). 

Global Student Teaching (School of Education)

These steps are for School of Education students traveling abroad:

  1. Complete the Student International Travel Registration, choose Global Student Teaching from the dropdown menu. 
  2. Complete the Export Control (online form), additional information about export control is available here.
  3. Sign & submit the Assumption of Risk & Release (online form). 

Non-UVU Participants 

Approved Non-UVU participants (i.e. spouses of MBA students, community members on non-academic programs) must complete the following:

  1. International Health and Evacuation Insurance: Non-UVU participants will receive an email from Customer Service from UVU's insurance provider, GeoBlue, that instructs them to register using a Certificate Number provided in the email so that they can print out an insurance ID card.
  2. Sign & submit the Assumption of Risk & Release. Minors under the age of 18 must have a parent or guardian completethe Assumption of Risk & Release (under 18) 

International Health and Evacuation Insurance

You will receive an email from Customer Service from UVU's insurance provider, GeoBlue, that instructs you to register using a Certificate Number provided in the email so that you can print out an insurance ID card.  For some international internships and/or international travel programs, you will be required to pay for this insurance. You will receive an email with instructions for paying for the insurance from internationaltravel@uvu.edu if you are responsible to do so.

Note: Students planning travel to regions under US Department of State Travel Warning or CDC Warning Level 3, must submit an Exemption Request for Travel and an High Risk Travel Waiver/Release form to the Office for Global Engagement. Both forms must also be sent to veronica.caballero@uvu.edu.

International Internships

Begin the international internship application process at least six weeks prior to departure.  Starting earlier than this will also increase your chances of ensuring all requirements are completed prior to departure for your internship. More information on International Internships can be found here.

  • Complete the Global Internship Travel Registration, including paying the $25 registration fee.
  • Follow the checklist items found on the Internationa Interships webpage.
  • International Health and Evacuation Insurance: You will receive an email from Customer Service from UVU's insurance provider, GeoBlue, that instructs you to register using a Certificate Number provided in the email so that you can print out an insurance ID card.  For some international internships and/or international travel programs, you will be required to pay for this insurance. You will receive an email with instructions for paying for the insurance from internationaltravel@uvu.eduif you are responsible to do so.

The Office for Global Engagement registers UVU student international travel via this process, but does not coordinate travel logistics, visa support, accommodations and room/board, or internship work experiences abroad.

 Internship credit is granted by UVU colleges and departments, but travel arrangements are the responsibility of the student in consultation with their internship provider or company.  
 

Note: Students planning travel to regions under US Department of State Travel Warning or CDC Warning Level 3, must submit an Exemption Request for Travel and an High Risk Travel Waiver/Release form to the Office for Global Engagement. Both forms must also be sent to veronica.caballero@uvu.edu.