International Travel Registration

Faculty Travel | Student Travel

 

  • See the latest guidelines for travel from UVU here.
  • All UVU students who travel abroad on bona-fide university business are required to register their travel plans through Program Director. To ensure the safety of individuals, University policy requires travel registration and insurance through the Office for Global Engagement.
  • All approvals for international travel will be tentative and subject to reversal at any time.It is critical that University departments and employees planning international trips submit a travel request in Concur, and receive full approval of that travel request, before making any travel arrangements.  Airline companies, hotels, and travel agencies may not offer a refund in the case of travel disruptions or cancelations.  Some countries may also require a 14-day mandatory quarantine upon arrival.
  • All international travelers are required to be vaccinated. There are no exceptions.
  • Faculty, Staff or Students should be prepared to pay out-of-pocket for possible COVID tests or quarantine stays if required by the host country for entry or exit.
      • Travel to countries that are listed as Level 4 "Do Not Travel" on the U.S Department of State and the CDC Level 4 "Very High" is prohibited.
      • Travel to countries that are listed as Level 3 "Reconsider Travel" on the U.S Department of State and the CDC Level 3 "High" is prohibited. University Policy follows U.S Department of State and CDC International Travel Advisories. 
      • All international travelers will be required to complete a High Risk Travel Waiver . 
    • Be aware that travelers must comply with entry requirements issued by the foreign governments. Currently, the United States requires documentation to be completed before returning.
  • Per UVU Policy 252, approved travelers may be required to return (at department or personal traveler expense) if US State Department or CDC warnings are unexpectedly reinstated even after travel has commenced. UVU’s international insurance carrier does not cover costs for travel disruptions like quarantines or missed flights occasioned by COVID-19. Remember that departments and/or individual travelers (faculty/staff/students) are responsible for all non-recoverable costs of cancelled programs. Travelers must comply with the requirements established in all University policies, including policies 142251, & 252.
  • All travel requirements must be completed at least 4 WEEKS prior to departure. Last minute registration(s) may not be processed on time and may impact  travel plans. 
  • Passports should have at least six months of validity when traveling internationally. Click here for information on applying for a passport.

UVU students planning to travel abroad (Non-study abroad)

These steps are for students traveling internationally on: Field Trips, International Engagements, Leadership Trips, etc.

  1. Complete the Student International Travel Registration, including the payment of the $25 travel registration fee.
  2. Sign & submit the Assumption of Risk & Release (online form). 
  3. Complete the Export Control (online form), additional information about export control is available here.
  4. All travelers must complete a High Risk Travel Waiver.

MBA International Travel Registration

These steps are for MBA Students traveling abroad:

  1. Complete the Student International Travel Registration, choose Global Business MBA from the dropdown menu. 
  2. Sign & submit the Assumption of Risk & Release (online form). 
  3. Complete the Export Control (online form), additional information about export control is available here.
  4. All travelers must complete a High Risk Travel Waiver.

Global Student Teaching (School of Education)

These steps are for School of Education students traveling abroad:

  1. Complete the Student International Travel Registration, choose Global Student Teaching from the dropdown menu. 
  2. Sign & submit the Assumption of Risk & Release (online form). 
  3. Complete the Export Control (online form), additional information about export control is available here.
  4. All travelers must complete a High Risk Travel Waiver.

Non-UVU Participants 

Approved Non-UVU participants must complete the following:

  1. International Health and Evacuation Insurance: Non-UVU participants will receive an email from Customer Service from UVU's insurance provider, GeoBlue, that instructs them to register using a Certificate Number provided in the email so that they can print out an insurance ID card.
  2. Sign & submit the Assumption of Risk & Release (online form). 
  3. All travelers must complete a High Risk Travel Waiver.

International Health and Evacuation Insurance

You will receive an email from Customer Service from UVU's insurance provider, GeoBlue, that instructs you to register using a Certificate Number provided in the email so that you can print out an insurance ID card.  For some international internships and/or international travel programs, you will be required to pay for this insurance. You will receive an email with instructions for paying for the insurance from internationaltravel@uvu.edu if you are responsible to do so.

Note: Students planning travel to regions under US Department of State Travel Warning or CDC Warning Level 3, must submit a High Risk Travel Waiver/Release form to  veronica.caballero@uvu.edu from the Office for Global Engagement.