UVU is closely monitoring the COVID-19 (coronavirus) outbreak domestically and internationally. Your safety and well-being are of the utmost importance to us, and we want you to know we are prepared and have a plan in place to address the impact of the virus. UVU's COVID-19 response plan contains the most timely updates and provides helpful information. More details including the COVID-19 Recovery Plan are on the Return to Campus website. 

Thank you for your efforts to help the university fulfill its education mission while adhering to public health recommendations to keep our community healthy. The best way to protect yourself is to be educated and prepared while using basic preventative measures.

 

Reporting COVID-19 and Protecting Yourself and Others

Required Face Coverings  WAYS TO PROTECT AGAINST COVID-19  COVID-19 self-Reporting Form for illness or exposure    returning to work after illness or exposure form      ManagemenT Return to campus Guidance 

Please see additional resources and forms below under "UVU Employee Resources."

  

HR COVID-19 Updates

This list includes the most recent updates specific to Employees. 

11-17-2020: UVU Need to Know - Free Testing for Anyone

Calling all family members, roommates, friends, and neighbors of UVU students, faculty, and staff, or anyone who would like a free COVID-19 test.

As a community service, UVU is working with TestUtah to provide testing for anyone who would like to be tested whether affiliated with UVU or not. The free community testing will take place in the UCCU Center. You can make an appointment today, Nov. 16, for testing on Wednesday, Nov. 18. Tests offered through TestUtah require additional processing time.

The UCCU Center testing will occur in the North Gym on the second level between 10 a.m. and 2 p.m. Those who wish to be tested should park in the UCCU parking lot located directly to the west of the event center. There will be ushers present to direct you to the testing location. Masks and social distancing are required while on campus.

11-09-2020: Governor's executive order issued Sunday November 8 and free COVID-19 testing

Dear UVU Students and Colleagues,

The COVID-19 rates continue to spike in Utah, and we must increase our efforts to “Stay Safe to Stay Open.” The state is heightening efforts to slow the spread, particularly as we head into the cold winter months.

Last Friday, November 6, Utah technical college and university presidents were briefed on the current situation. Officials from the Centers for Disease Control and Prevention (CDC) and the Utah Department of Health have noted that they are not seeing a spread in university classrooms, offices, and retail outlets. These public places, including UVU, have taken strict safety measures to protect community members. Sadly, much of the spread is occurring in small social gatherings where safety precautions may be more relaxed.

In addition, health officials noted the spread is mainly occurring among those in the 18-35 age group with individuals who feel no or very few symptoms. As a result, they may be spreading the disease — without knowing it — to older family members and neighbors who may be more susceptible to the potential health effects of COVID-19.

Since universities are positioned to mobilize and reach those in the 18-35 age group, the Utah Board of Higher Education, in accordance with the Governor’s executive order issued Sunday, November 8, requests all Utah colleges and universities to conduct weekly COVID-19 testing of all students who “attend at least one course face-to-face on campus.” These students will be required to be tested for COVID-19 weekly. UVU is required to have this plan in place by no later than January 1, 2021.

Utah Valley University will continue to follow CDC guidelines and operate under our current modified conditions as we provide additional testing for the UVU community. We began providing tests in four locations on campus last month. Now, thanks to additional test kits from the Utah Department of Health, we are ramping up our capabilities and rolling out more testing opportunities to reach as many students, staff and faculty as possible, especially before Thanksgiving and our shift to remote instruction. The free tests require an anterior nasal swab that is less invasive. The results are emailed within hours. We will have more information on our expanded testing for spring term soon. In the meantime, you can make an appointment to be tested in one of four locations across campus by selecting this link.

As a community service, we are also working with TestUtah to test anyone who would like to be tested, whether they are affiliated with UVU or not. This free testing for the community will take place in the UCCU Center (by appointment only) on Wednesday, Nov. 11, and Wednesday, Nov. 18. Tests offered through TestUtah require additional processing time.

If you have questions, please email covidtesting@uvu.edu. We will continue to share updates on the expanded testing and encourage all to remain vigilant in wearing masks, distancing, washing hands, avoiding unprotected social gatherings, and staying home when sick. Governor Herbert has also advised that all social gatherings be limited to ten people or less, and that we best celebrate this Thanksgiving holiday with those who share our living spaces.

Together, we can slow down the spread of COVID-19. Let’s show exceptional care and do our part to protect our loved ones and the larger community.

Thank you for your continued patience and compliance as we strive to care for one another and keep higher education and our economy open. 

With warm regards,

President Astrid S. Tuminez

11-06-2020: UVU Need to Know - Free Rapid COVID-19 Testing

Utah Valley University is now offering free on-campus COVID-19 testing. We are pleased to collaborate with the Utah Department of Health in providing this service to our campus community. Testing is free and available to all students, faculty, and staff by appointment. Anyone in our campus community can receive a test, regardless of whether they are experiencing symptoms or have been exposed.

The Abbot BinaxNOW rapid antigen COVID test is reliable. It requires a nasal swab, making it more comfortable than previous COVID testing. The process can be quickly completed, and same-day results will be provided. Individuals must have an active UVID and sign-in to be tested.

The fall semester has taught valuable lessons as we have watched universities across the nation navigate the pandemic. What has become very apparent is that institutions with robust testing have had the best success in continuing face-to-face courses and remaining open. In light of the current transmission rates, we are pleased to now have the resources needed to conduct widespread testing. It will not take the place of other safety precautions currently in place at UVU, including mandatory masks on campus, social distancing, and limiting the number of people attending gatherings and events.

Community COVID-19 testing will be available at UVU again on Wednesday, Nov. 11, and Wednesday, Nov. 18, through Test Utah. Please watch for additional information soon regarding testing for those not affiliated with Utah Valley University. 

Click here to schedule a rapid COVID-19 test. 

For questions, send an email to covidtesting@uvu.edu.

Thank you,

Robin Ebmeyer

Director of Emergency Management and Safety

Utah Valley University

10-26-2020: Halloween safety, event restrictions, and campus holiday social gathering information

UVU Community,

Happy Halloween week! Under normal circumstances, masks on campus would be discouraged — this year, they are the norm to stay safe. Thank you for doing your part to reduce the level of transmission of COVID-19 by wearing your mask on campus, in public indoor settings, and outdoors when physical distancing is not feasible.

For your safety and that of your friends, family, and community, please consider avoiding high-risk activities including traditional trick-or-treating, large costume parties, and Halloween activities held indoors. For ideas on safer ways to celebrate Halloween this year, check out CDC resources.

With most of Utah at a high-risk level for transmission of COVID-19, the safest way to celebrate Halloween (and other holidays for the next few months) is with your immediate family/household members. If you choose to celebrate with others, it’s important to follow and practice COVID-19 safety guidelines established by the state for transmission levels in our area — wear a face mask, physical distance, limit social gatherings to 10 or fewer people, and frequently wash your hands. Please stay at home when sick or instructed to quarantine or isolate. If you are exposed or become ill, we encourage you to fill out a self-reporting form. It will allow us to assist you and isolate cases on campus.

As a reminder, the university continues to operate with event restrictions to help us “Stay Safe to Stay Open.” These restrictions include limiting casual social gatherings to no more than 10 people with masks worn and physical distancing. Unfortunately, this means the disruption of traditional holiday social gatherings across the university. Please find creative ways to socialize and share holiday joy with through cards, phone calls, messages, Teams activities, drive-up or drive-in events, etc.

As challenging as these disruptions may be to our traditions and holiday celebrations, UVU remains committed to ensuring the health and safety of our students, faculty, staff, and our community. Thank you for being part of that effort.

 

Linda Makin
Vice President of Planning, Budget, and Human Resources

Dr. Kyle Reyes
Vice President of Student Affairs

10-19-2020: UVU Need to Know - Transmission Index Changes

Students, Faculty, and Staff,

Governor Gary Herbert announced a new COVID 19 response systemwhich took effect last Thursday. The state has moved from a color-coded restriction system to a level of transmission system that designates each county as at a high, medium, or low transmission level. It’s based on the following data:

  • 7-day average percent positivity (how many people out of 100 test positive)
  • 14-day case rate per 100,000 population (how many people test positive)
  • Statewide ICU utilization, two parts:
    • ICU occupancy overall 
    • Percentage of ICU beds occupied by COVID-19 patients 

Counties that meet two of three criteria of case rates, positive rates, and ICU utilization will be moved to the appropriate transmission level. Counties may move from lower to higher transmission levels weekly, but those ranked as high transmission areas will remain at that level for two weeks. Reporting will occur every Thursday.

How does this impact Utah Valley University? 

We will match the new high, moderate, and low categories, corresponding with our directives found in red, orange, yellow, and green statuses. Our model was created in conjunction with state and local health departments and the system of higher education. It is more specific to our campus but aligns with the state’s new guidelines. 

Movement from one level to another will change restrictions such as mask-wearing, physical distancing, social gatherings, etc. Utah County is currently categorized as a high-transmission area. UVU has monitored public health metrics during the pandemic and will continue to do so. We can all help our county move to a lower level by being proactive, wearing masks, social distancing, practicing good hygiene, and avoiding contact with others when sick. We also request students and employees fill out the self-reporting form, whether ill or exposed, as this helps us mitigate clusters of the virus and make care recommendations. Controlling campus spread keeps our campuses open.

With highest regards,

Robin Ebmeyer 

Director of Emergency Management and Safety

Utah Valley University

9-23-2020: UVU Need to Know - Move to Orange

Dear UVU Community,

Today, Governor Gary Herbert moved the cities of Orem and Provo to the orange (moderate restriction) level for COVID-19 effective Wednesday, September 23, at 11:59 p.m. This action was taken to curb the escalation of both the number of COVID-19 cases and the percentage of positive test results in these communities.

With the shift to the orange phase, we want to remind you of the state parameters and what it all means for our campus.

Student course delivery:

Under the state’s orange level criteria, campuses may remain open for some level of in-person instruction. Our face-to-face courses were already compliant with orange-level guidelines, which include reduced room capacity, social distancing, required masks, contact tracing, and regular cleaning, according to CDC recommendations. Contact tracing is occurring for students, faculty, and staff who are self-reporting positive COVID-19 test results, and individuals who may have been exposed are being contacted.

Work schedules:

Supervisors continue to have the authority to approve remote work or alternative work schedules through the end of the calendar year for employees who have completed the Temporary Remote Work Agreement.

Facilities and events:

Our facilities will remain open with the same hours of operation. We will continue to adhere to the state’s event guidelines and encourage all those involved in planning or participating in campus events to review the guidelines for the orange phase.

As COVID-19 circumstances evolve, the FAQs listed on the Return to Campus and Fall 2020 webpages will continue to be updated for your information and resource.

We remain in close collaboration with state and local health officials and are constantly monitoring cases and safety on campus. We are at a critical point in time when the behavior exhibited while off campus will impact what we can offer on campus. We again implore you to follow the recommended health and safety guidelines. Wear a mask, practice social distancing, avoid large gatherings, and if you become ill, stay home. If you have any of the symptoms of COVID-19, please get tested. If you receive a positive test result for the virus, please notify campus by submitting a COVID-19 Self Reporting Form for Illness or Exposure.

We share the governor’s hope that we can slow the spread of COVID-19 and return to the yellow phase, and eventually the green phase. Thank you for your continued patience, flexibility, and dedication during this unusual time.

Sincerely,

Wayne Vaught
Provost and Vice President of Academic Affairs

Val Peterson
Vice President of Finance and Administration

09-18-2020: UVU Need to Know  - Protocol for positive COVID-19 case

Dear Colleagues,

Like you, we are watching the spike in COVID-19 cases in Utah, and particularly in Utah County, with concern. We remain committed to the safety of our students, faculty, and staff. We are working closely with both state and local health departments daily to determine appropriate protocol. 

CAMPUS SAFETY GUIDELINES:

Remember, we need to “Stay Safe to Stay Open,” so please continue to be vigilant in following health and safety guidelines.

GUIDELINES SHOULD SOMEONE TEST POSITIVE: 

During this time of uncertainty, we understand there may still be questions regarding appropriate actions if you test positive to the COVID-19 virus, or it is detected in your area.

Please follow these procedures:

If someone in your area becomes ill

  • If someone in your class, area, or department becomes ill or thinks they have been exposed to COVID-19, they should complete the COVID-19 Self-Reporting Form for Illness or Exposure.
  • If someone (student or employee) is ill, instructors or supervisors should ask them to leave campus.
  • Continued social distancing and masking precautions are very effective measures that lower the risk when interacting with people at work.
  • Employees (full time and part-time) are encouraged to reach out to Human Resources to discuss leave options if needed.

If someone you live with or have close contact with becomes ill

  • If someone you live with or have continued close contact with becomes ill or tests positive, you have likely been exposed and should stay home. Employees should notify their supervisors and complete the COVID-19 Self-Reporting Form for Illness or Exposure.
    • Exposure or close contact is defined as within six feet for longer than 15 minutes to someone who has tested positive with COVID-19 with or without a mask.

What happens next?

  • Departments should not shut down on their own if someone is ill, or if a co-worker was exposed to someone outside of the department who is ill. Instead, instructors or supervisors should send the affected individual home. Ask them to complete the COVID-19 Self-Reporting Form for Illness or Exposure. Consult with Robin Ebmeyer, director of emergency management and safety, and the dean or AVP of the affected area to make an action plan. It is essential to continue to provide services, but ensuring health and safety remains the first priority.
    • If someone in an area, department, or office recently tested positive for COVID-19, let Custodial Services know, and they will conduct deep cleaning. The classrooms are thoroughly cleaned every night. 
      • UVU’s Contact Tracing Team will review self-reporting forms, and a representative from the team will contact these individuals and any who meet the criteria of close contact with more information. 
      • Completing these forms helps the university identify and notify other students, faculty, and staff who may have interacted and possibly exposed. No identities will be revealed. This is one way to help stop the spread of COVID-19 and keep UVU open. If close contact occurred with someone who tested positive, the contact tracers will notify the respective individuals and give specific instructions. 
      • If a student receives an email stating someone in their class has tested positive, this is informational and provided to help them make their own action plan. 

We hope this guidance clarifies procedures and assists you in your efforts to continue to deliver a quality experience for our students who are relying on all of us to provide a safe, productive, and supportive campus environment. Thank you for your tremendous efforts and exceptional care. 

Sincerely,

Wayne Vaught

Provost 

Vice President of Academic Affairs 


Val Peterson

Vice President of Finance and Administration 

Additional Updates - Archived

Refer to the HR COVID-19 Archive for the full list of COVID-19 employee related communications. Please note COVID-19 communications are dated, and may no longer be relevant to the current COVID-19 situation. Please visit  the Return to Campus website for campus updates

Wellness

As the coronavirus (COVID-19) pandemic continues to evolve, the safety and well-being of our UVU colleagues continue to be at the forefront of our thoughts.

It is important to remember that your mental health is just as important as your physical health. Experiencing stress, anxiety, depression, grief, and/or uncertainty is normal when dealing with unusual circumstances that are out of our control. Maintaining good mental health can help you and your family better cope with COVID-19 and the uncertainty it is creating. HR Benefits has compiled a list of resources available to help you during this uncertainty.  

For more information regarding medical and RX benefits related to COVID-19, please refer to the Magellan RX management COVID-19 virus FAQ's and the Regence COVID-19 Notice of Claims

COVID-19 testing is covered at 100% in-network and out-of-network for covered employees. Refer to the Intermountain Healthcare testing locations or call Mountain Point Medical Center in Lehi. As a reminder, employees must have all the symptoms to be tests and are encouraged to call ahead to see if testing is advised or available. 

For additional questions contact the Human Resources Benefits Office

Sick Employees

Stay home if you have a fever or symptoms of COVID-19. Individuals should stay home at least 10 days since symptoms first appeared and at least 24 hours with no fever without fever-reducing medications and symptoms have improved.

 The Self-Assessment Guide is a daily reminder to help employees determine when they should stay safe and stay home.  

If an employee calls in sick with any of the below symptoms related to COVID-19 that are not connected with a previous known condition (i.e. asthma, allergies, pregnancy, etc.), they are required to stay home sick or work from home for a minimum of 24 hours after the symptoms subside. The employee is required to complete the  Returning to Work after Illness or Exposure Form after the symptoms subside and be cleared before returning to work.

  • Fever or chills
  • Cough
  • Shortness of breath or difficulty breathing
  • Fatigue

  • Muscle or body aches

  • Headache

  • New loss of taste or smell

  • Sore throat

  • Congestion or runny nose

  • Nausea or vomiting

  • Diarrhea

Employee Leave Time

Utah Valley University provides paid leave for full-time employees. Please see Policy 361 Leave of Absence. Employees who may have been exposed to COVID-19, and are required to not report to work, are required to use leave time or telecommute to work, with supervisor approval. Authorization to work from home will be reviewed and approved on a case-by-case basis. Supervisors are encouraged to provide part-time employees flexibility in their hours. Part-time employees will need to coordinate hours with their supervisor and make a plan to make up hours if needed. With supervisor approval, employees may have the option to work more hours to make up missed hours, but may not exceed 123 hours in a calendar month. 

High-Risk Employees

We are currently operating under modified conditions, we understand there are case-by-case situations that will need to be considered. UVU encourages those individuals who are at high-risk to do what they can to prevent their risk of exposure. The Centers for Disease Control and Prevention (CDC) has put together a list of helpful resources. If an employee's doctor recommends and provides documentation that the employee not report to work due to health risks of exposure to COVID-19, the employee may request an accommodation form from Human Resources after they communicate with their supervisor. 

Workplace Procedures

If work from home is an option, and necessity, work at home expectations should be set between the supervisor and the employee and approved through a Temporary Remote Work Agreement Form. Measures have been prepared by the Office of Information Technology to support employees who will be working remotely. If an individual has symptoms of illness or fever, they should not return to work until they are symptom-free for 24 hours (without the use of symptom suppressing medications). 

As faculty, staff, and students return to campus, we ask everyone in the UVU community to exercise the utmost caution to avoid the spread of COVID-19. Maintaining health and safety on campus is a shared responsibility. To protect the campus community and prevent an outbreak of COVID-19, certain safety procedures are being implemented. Based on CDC guidelines, UVU is requiring everyone to wear a face covering in shared public spaces on campus, including our classrooms. To help make this possible, the university has provided a face covering for each student, faculty, and staff member.

 

temporary remote Work Agreement form     uvu COVID-19 Self-REPORTING FORm for illness or exposure    Returning to work after illness or exposure FORM       RETURN TO CAMPUS INFORMATION 

Please see additional resources and forms below under "UVU Employee Resources."