UVU is closely monitoring the COVID-19 (coronavirus) outbreak domestically and internationally. Your safety and well-being are of the utmost importance to us, and we want you to know we are prepared and have a plan in place to address the impact of the virus. UVU's COVID-19 response plan contains the most timely updates and provides helpful information. More details including the COVID-19 Recovery Plan are on the Return to Campus website. 

Thank you for your efforts to help the university fulfill its education mission while adhering to public health recommendations to keep our community healthy. The best way to protect yourself is to be educated and prepared while using basic preventative measures.

 

Reporting COVID-19 and Protecting Yourself and Others

Required Face Coverings  WAYS TO PROTECT AGAINST COVID-19  COVID-19 self-Reporting Form for illness or exposure    returning to work after illness or exposure form      ManagemenT Return to campus Guideance 

Please see additional resources and forms below under "UVU Employee Resources."

  

HR COVID-19 Updates

This list includes the most recent updates specific to Employees. 

9-23-2020: UVU - Move to Orange

Dear UVU Community,

Today, Governor Gary Herbert moved the cities of Orem and Provo to the orange (moderate restriction) level for COVID-19 effective Wednesday, September 23, at 11:59 p.m. This action was taken to curb the escalation of both the number of COVID-19 cases and the percentage of positive test results in these communities.

With the shift to the orange phase, we want to remind you of the state parameters and what it all means for our campus.

Student course delivery:

Under the state’s orange level criteria, campuses may remain open for some level of in-person instruction. Our face-to-face courses were already compliant with orange-level guidelines, which include reduced room capacity, social distancing, required masks, contact tracing, and regular cleaning, according to CDC recommendations. Contact tracing is occurring for students, faculty, and staff who are self-reporting positive COVID-19 test results, and individuals who may have been exposed are being contacted.

Work schedules:

Supervisors continue to have the authority to approve remote work or alternative work schedules through the end of the calendar year for employees who have completed the Temporary Remote Work Agreement.

Facilities and events:

Our facilities will remain open with the same hours of operation. We will continue to adhere to the state’s event guidelines and encourage all those involved in planning or participating in campus events to review the guidelines for the orange phase.

As COVID-19 circumstances evolve, the FAQs listed on the Return to Campus and Fall 2020 webpages will continue to be updated for your information and resource.

We remain in close collaboration with state and local health officials and are constantly monitoring cases and safety on campus. We are at a critical point in time when the behavior exhibited while off campus will impact what we can offer on campus. We again implore you to follow the recommended health and safety guidelines. Wear a mask, practice social distancing, avoid large gatherings, and if you become ill, stay home. If you have any of the symptoms of COVID-19, please get tested. If you receive a positive test result for the virus, please notify campus by submitting a COVID-19 Self Reporting Form for Illness or Exposure.

We share the governor’s hope that we can slow the spread of COVID-19 and return to the yellow phase, and eventually the green phase. Thank you for your continued patience, flexibility, and dedication during this unusual time.

Sincerely,

Wayne Vaught
Provost and Vice President of Academic Affairs

Val Peterson
Vice President of Finance and Administration

09-18-2020: UVU Need to Know  - Protocol for positive COVID-19 case

Dear Colleagues,

Like you, we are watching the spike in COVID-19 cases in Utah, and particularly in Utah County, with concern. We remain committed to the safety of our students, faculty, and staff. We are working closely with both state and local health departments daily to determine appropriate protocol. 

CAMPUS SAFETY GUIDELINES:

Remember, we need to “Stay Safe to Stay Open,” so please continue to be vigilant in following health and safety guidelines.

GUIDELINES SHOULD SOMEONE TEST POSITIVE: 

During this time of uncertainty, we understand there may still be questions regarding appropriate actions if you test positive to the COVID-19 virus, or it is detected in your area.

Please follow these procedures:

If someone in your area becomes ill

  • If someone in your class, area, or department becomes ill or thinks they have been exposed to COVID-19, they should complete the COVID-19 Self-Reporting Form for Illness or Exposure.
  • If someone (student or employee) is ill, instructors or supervisors should ask them to leave campus.
  • Continued social distancing and masking precautions are very effective measures that lower the risk when interacting with people at work.
  • Employees (full time and part-time) are encouraged to reach out to Human Resources to discuss leave options if needed.

If someone you live with or have close contact with becomes ill

  • If someone you live with or have continued close contact with becomes ill or tests positive, you have likely been exposed and should stay home. Employees should notify their supervisors and complete the COVID-19 Self-Reporting Form for Illness or Exposure.
    • Exposure or close contact is defined as within six feet for longer than 15 minutes to someone who has tested positive with COVID-19 with or without a mask.

What happens next?

  • Departments should not shut down on their own if someone is ill, or if a co-worker was exposed to someone outside of the department who is ill. Instead, instructors or supervisors should send the affected individual home. Ask them to complete the COVID-19 Self-Reporting Form for Illness or Exposure. Consult with Robin Ebmeyer, director of emergency management and safety, and the dean or AVP of the affected area to make an action plan. It is essential to continue to provide services, but ensuring health and safety remains the first priority.
    • If someone in an area, department, or office recently tested positive for COVID-19, let Custodial Services know, and they will conduct deep cleaning. The classrooms are thoroughly cleaned every night. 
      • UVU’s Contact Tracing Team will review self-reporting forms, and a representative from the team will contact these individuals and any who meet the criteria of close contact with more information. 
      • Completing these forms helps the university identify and notify other students, faculty, and staff who may have interacted and possibly exposed. No identities will be revealed. This is one way to help stop the spread of COVID-19 and keep UVU open. If close contact occurred with someone who tested positive, the contact tracers will notify the respective individuals and give specific instructions. 
      • If a student receives an email stating someone in their class has tested positive, this is informational and provided to help them make their own action plan. 

We hope this guidance clarifies procedures and assists you in your efforts to continue to deliver a quality experience for our students who are relying on all of us to provide a safe, productive, and supportive campus environment. Thank you for your tremendous efforts and exceptional care. 

Sincerely,

Wayne Vaught

Provost 

Vice President of Academic Affairs 


Val Peterson

Vice President of Finance and Administration 

07-28-2020: UVU Need to Know  - Return to Campus and Travel Guidance

Management Return to Campus Guidance PDF

On August 3, 2020, all offices on campus will officially reopen. Doors will be open to our students as they prepare for the beginning of fall semester on the  24th

We are excited to start another academic year, but we recognize that fall 2020 is unlike any other semester in the history of our university. The pandemic creates the need for new rules for travel and new guidelines for employees and leadership. In this email, please review the documents, expectations, and assistance available to you.

Our primary goal is to ensure employee safety and well-being while continuing to offer a high-quality educational experience that promotes student success and transforms lives. 

The transition from remote to in-office work will depend on the activities and functions occurring on campus, the duties and tasks performed by each employee, and the need to have a staff presence for student, faculty, staff, and visitor support. As our students return to campus this fall, it is critical that the college and departmental offices that engage with students and visitors are staffed during regular business office hours. The best way to do that is at the respective area’s discretion, following the guidelines below.

As employees continue returning to campus, we expect supervisors to complete the Pre-Return Checklist below for employees that do not already have a Temporary Remote Work Agreement that extends past August 3. We have also enclosed a checklist to complete as employees return to campus and a checklist to complete after employees return. For convenience, we make reference to a Staff Planning Tool, which links to an Excel document that corresponds with the checklists.
 

Pre-Return Checklist

  • Using the Staffing Planning Tool, available determine the required work responsibilities and tasks in your department, division, college, or area to ensure employee and student success. Determine the number of employees required to be on campus to perform this work. Identify individual employees whose job responsibilities require them to be primarily on campus. Limiting the number of people on campus reduces potential exposure. 
  • To help ensure flexibility and social distancing, adjust work schedules — including how and when employees report to work. (For example, implement staggered arrival and departure times, create A and B teams so the entire workforce is not in the office on the same days, etc.).
  • Continue to encourage and allow remote work as much as possible. Supervisors have the authority to approve remote work or alternative work schedules throughout the end of the calendar year when an employee has completed a Temporary Remote Work Agreement that extends past August 3.
  • Make adjustments as appropriate for employees who are members of a high-risk population or live with a high-risk individual. Temporary Remote Work Agreements and Americans with Disabilities Act (ADA) accommodations are available. Do not attempt to identify and target high-risk category employees but communicate adjustment and accommodation options to all employees. Work duties and tasks may be temporarily adjusted if a Temporary Remote Work Agreement and/or ADA accommodations are approved. 
  • Consider your area’s workspace, workflow, and work priorities. Determine whether you have adequate spacing to maintain social distancing or if adjustments can be made to allow for social distancing.
  • Order appropriate PPE and sanitation supplies (hand sanitizer, disinfectant, face coverings, etc.) through the UVU Warehouse using Wolverine Marketplace
  • Review return-to-campus guidelines on the Return to Campus website. After completing the Staffing Planning Tool for each job position in your department, review your department’s return-to-campus plans with the appropriate dean or AVP.
  • After completing the Staffing Planning Tool for each job position in your department, review your department’s return-to-campus plans with the appropriate dean or AVP.

Checklist as Employees Return to Campus

Note: Custodial resources will be allocated to prioritize cleaning classroom environments. Departments should not contact Facilities to request additional services. Cleaning schedules for non-classroom environments have already been increased and can be viewed on the Custodial Services webpage.

  • Ensure that you have sufficient signage to direct traffic flow and to communicate that face coverings and social distancing are required. Signage is available on the Return to Campus website. 
  • Communicate the return-to-campus plan to your department and employees, giving as much advance notice as possible.
  • Remind employees to return all university technology equipment and materials they need to resume work on campus.

Post-Return Checklist

  • Emphasize the requirement of face coverings, physical distancing, handwashing, staying home when ill, and other safety considerations.  
  • Encourage employees to practice hand hygiene, cough etiquette, cleanliness, and rigorous sanitation.
  • Minimize in-person meetings; utilizing Microsoft Teams for meetings even when employees are working on campus. When needed, keep in-person meetings to no more than 10 people maintaining social distancing. 
  • Discourage employees from sharing other employees’ desks or equipment. When sharing is unavoidable, encourage employees to wipe down desks and equipment between uses. Sanitize shared equipment before and after each use.
  • Remind employees to self-screen daily, including taking their temperature before leaving home and staying home if they exhibit any symptoms.
  • If an employee shows COVID-19 symptoms, they must leave work immediately and contact their healthcare provider for further guidance. They may need to complete the COVID-19 Self-Reporting Form for Illness or Exposure.
  • Refer to the Employee and Supervisor Guidance documents if an employee shows symptoms or has a confirmed case of COVID-19.
  • Refer employees to the Employee Assistance Program if needed. Please see the Employee Assistance Program (EAP) webpage for additional resources available related to COVID-19.
  • Be compassionate and flexible. Check in with employees often to discuss their challenges, concerns, and questions. Contact Human Resources at (801) 863-8207 for additional assistance.

Travel Update

Travel increases the risks of coronavirus exposure for your family, friends, community, and you. The U.S. Centers for Disease Control and Prevention (CDC) issued a global level-3 warning to avoid nonessential travel and continues to discourage domestic travel. The state has also issued travel precautionary guidelines.

Acknowledging the risks and recommendations and to preserve the health of our UVU community, the following travel restrictions are extended through the end of the calendar year, effective immediately.

All nonessential university-related travel, whether in state, out of state, or international, through December 31, 2020, must be cancelled. All UVU-sponsored Study Abroad programs (credit or non-credit bearing) and any other UVU-sponsored international student travel must also be cancelled through December 31, 2020.

As an exception to the above travel restriction, travel considered business essential for the university must be approved by the divisional vice president prior to making travel arrangements. For updated information on travel restrictions, visit uvu.info. Additionally, until further notice, all future airfare must be purchased through Concur or the State Travel Office.

We continue to encourage you, when considering your personal travel choices, to follow travel advisories issued by the CDC and local and state authorities. If you plan to travel for personal reasons or recently traveled out of the state (domestic or international), you MUST fill out UVU's Self-Reporting Travel Questionnaire. (*updated 8/28/20: travel questionnaire no longer required). 

Please follow these guidelines:

  • Travel within the state is discouraged. Use internet video conferencing (Microsoft Teams is preferred) as much as possible to facilitate these meetings.
  • Deans and vice presidents will review plans for bringing visiting scholars, speakers, and consultants to campus, and postpone anything not essential to the core mission of teaching and learning.
  • All employees and students must complete the Self-Reporting Travel Questionnaire (*updated 8/28/20: travel questionnaire no longer required) before returning to campus to document planned and recent out-of-state travel, whether it is personal or university-related. Travelers may be asked to self-isolate for 14 days.
  • For job interviews, supervisors should discuss options for avoiding travel for the benefit of all parties.
  • The International Travel Oversight Committee and Global Engagement will continue to stay in contact with any students who may be studying abroad and will continue to review these situations on a case-by-case basis.

Recent travelers to CDC level-3 countries: If you are returning from a country for which the CDC has issued a level-3 travel warning, you MUST self-isolate for 14 days upon returning home. Students, please contact the Dean of Students. Faculty and staff, please contact Human Resources.

Recent travelers to CDC level-2 countries: Those returning from a country with a CDC level-2 travel warning, watch for symptoms and practice social distancing for 14 days. If symptoms arise, please contact your medical provider.

Domestic travelers who have had close contact with anyone on the trip who has tested positive for COVID-19 should disclose the exposure, practice social distancing, and contact your medical provider if you become symptomatic.

Additional travel guidelines

Following December 31, 2020, all travel is still required to be mission-critical AND approved by an executive. Please read the Temporary Travel Request Guidelines for additional details and answers to your questions regarding these new guidelines. Please contact the UVU Travel Office at travel@uvu.edu or ext. 8965 with any questions.

Thank you for your dedication to Utah Valley University. Your flexibility, patience, and care for our Wolverine community are appreciated. If you have questions or concerns, please communicate with your supervisor or Human Resources. 

With sincere thanks,

Wayne Vaught
Provost 

Vice President of Academic Affairs 

Val Peterson
Vice President of Finance and Administration 

Marilyn Meyer

Associate Vice President of Human Resources

Chief Human Resource Officer 

07-09-2020: UVU Need to Know  - Face Coverings Required

Wolverines,

As faculty, staff, and students return to campus, we ask everyone in the UVU community to exercise the utmost caution to avoid the spread of COVID-19. Maintaining health and safety on campus is a shared responsibility. To protect the campus community and prevent an outbreak of COVID-19, certain safety procedures are being implemented. Based on CDC guidelines, UVU is requiring everyone to wear a face covering in shared public spaces on campus, including our classrooms. To help make this possible, the university has provided a face covering for each faculty and staff member. Masks have also been ordered for students.

It is important to recognize that the primary purpose of wearing a face covering is to prevent the spread of the disease by those with the virus — when you wear a face covering, you protect those around you. When others wear a face covering, they protect you. Together, we protect our community.  

Face coverings (e.g., masks, scarves, gaiters, bandanas) are required inside university buildings. They are also required outside when maintaining a 6-foot physical distance is not possible. Face coverings must cover both the nose and the mouth.

The following guidelines are intended to minimize ambiguity and promote consistency across campus in complying with face-covering requirements:

  • All employees of the university are required to wear a face covering while working on campus as a condition of their employment. Employees who disregard the requirement to wear a face covering may be in violation of UVU policy and state and federal law or regulation and subject to corrective action.
  • Face coverings are required in all shared public spaces such as hallways, restrooms, study and breakroom areas, classrooms, conference rooms, etc., and when maintaining a 6-foot distance is not possible outside.
  • Employees working in an open office environment (e.g., cubicles), where multiple individuals may be in close proximity to one another for extended periods of time, must each wear a face covering while others are present.
  • While others are not present, face coverings are not required to be worn by an employee who is
  • The sole occupant of a fully enclosed room or office;
    • The sole occupant of a partially enclosed room, office, or similar space, including a cubicle, that is enclosed on at least three sides by walls or other physical barriers or dividers at a height that reaches no lower than the top of the employee’s head when the employee is seated; or
    • Seated or stationary and maintains a physical distance of at least six feet from any other individual.
    • Face coverings are not required outside of buildings if 6-foot physical distancing is maintained.
    • Face coverings are not required for individuals traveling alone in a university vehicle.
    • Face coverings are not required for individuals eating or drinking and maintaining a physical distance of at least six feet from any other individual who is not from the same household or residence.
    • In certain cases, the use of a face covering is not advised. These cases should be addressed on a case-by-case basis with the employee’s supervisor and, if necessary, with the employee accommodations coordinator in Human Resources. Such cases include
    • Individuals with a medical condition for whom wearing a face covering could cause harm or obstruct breathing. 
    • Individuals with hearing impairment or communicating with an individual who is hearing impaired, where the ability to see the mouth is essential for communication.
    • Face coverings may be temporarily removed when obtaining a service involving the nose, mouth, or face for which temporary removal of the face covering is necessary to perform the service.
    • Face coverings should be changed or laundered routinely.

We are all anxious for everyday living to return to normal, but we must recognize that the COVID-19 pandemic may be with us for some time. We are thoughtfully modifying how we teach, interact with, and serve one another. We are diligently monitoring national, state, and local health reports and guidelines. We are working with the other institutions of higher education to develop best practices, and we are implementing safety measures to stop the spread of COVID-19. We are motivated by an overriding desire to protect the health and well-being of our Wolverine community while continuing to deliver an exceptional educational experience.

Thank you for your patience, perseverance, and adaptability as we navigate this unusual time and evolving needs.

Sincerely,

Wayne Vaught

Provost 

Vice President of Academic Affairs 


Val Peterson

Vice President of Finance and Administration 

06-18-2020: HR Matters - Work From Home Expectations

Dear Colleagues,

We appreciate those who have worked diligently to keep the university's services and operations running smoothly during the COVID-19 pandemic remotely and on campus. UVU continues to operate under modified conditions. A portion of our staff who were working remotely returned to campus or are anticipated to return to campus in the coming weeks, while others have worked with their supervisor and updated their remote work agreements.

 As a reminder, employees who are working remotely are to adhere to the performance expectations outlined in the temporary remote work agreement, including:

Remain accessible by phone or electronically during the telecommuting work schedule, particularly during core business hours

  • Establish effective communication with co-workers and those served by the department, and regularly discuss the status of work responsibilities and areas of concern with their supervisor
  • Be available for teleconferences scheduled by their supervisor and/or the university on an as-needed basis
  • Request supervisor approval in advance of working any overtime hours (nonexempt employees)
  • Submit leave requests for any vacation, personal, or sick leave during the period of the agreement

During the summer, we recognize many employees will be taking time away from work for vacation to refresh and recharge. Whether working remotely or on campus, employees taking approved leave are strongly encouraged to provide an auto-reply email and update their voicemail to manage expectations of those communicating with them.

 Human Resources has developed Return to Campus trainings for employees and supervisors. These trainings and the Return to Campus website include valuable information that will answer many questions about what is expected, what safety precautions are being taken, and what protocols are in place to provide you with a positive, safe return to campus. As leaders, supervisors are expected to complete the supervisor training, review the Welcome Back to the Den guidebook and Conversation Guide for supervisors, and openly discuss any questions or concerns their employees may have regarding telecommuting.

Again, we thank you for your efforts to meet our UVU community's needs by offering exceptional care, expecting exceptional accountability, and fostering exceptional results for our students.

 

 Sincerely,

 Linda Makin - Vice President of Planning, Budget, and Human Resources

 Marilyn Meyer - Chief Human Resource Officer / Associate Vice President of Human Resources

06-04-2020: HR Matters - Returning to Campus Guidance

As you prepare to return to campus in accordance with your division’s phased return-to-campus plan outlined in the May 21 email notification, we know you may have many questions. To help you navigate through this process, we’ve put together several resources to help you.

 

  • A Welcome Back to the Den employee guidebook: This guidebook provides information and resources to help you with your questions and concerns, including a daily self-assessment guide and FAQs.
  • Short courses on returning to work after quarantine: These presentations (each 10 minutes or less) will help you prepare for returning to work.
  • A Return to Campus website: This website will be coming soon and include links to the above information along with additional information as it becomes available.

As we continue to navigate changes during this unprecedented time, we thank you for your flexibility and adaptation. We are here to assist and provide you with the resources that you may need as you transition back to work. If you have any questions after consulting the resources provided, please contact Human Resources at (801) 863-8207.

 

Marilyn Meyer

Associate Vice President of Human Resources

Chief Human Resource Officer

06-01-2020: HR Matters - Temporary Remote Work Agreements Update

As employees begin to return to campus according to the phased return-to-campus plan outlined in the May 21 email notification, existing Temporary Remote Work Agreements related to COVID-19 will expire according to the group your supervisor has assigned for you (Group A’s forms expire on June 8; Group B’s on June 22; and Group C’s on July 6.) Supervisors are authorized to approve remote work (including flexible remote work schedules) past those dates wherever possible for positions in which work can be done remotely and not impede University functions. In accordance with each division’s return-to-campus plan, employees authorized to continue temporary remote work (including flexible remote work schedules) must submit, with supervisors’ approval, a new Temporary Remote Work Agreement relating to COVID-19. Before any continuation of remote work (including flexible remote work schedules), supervisor approval is required to ensure proper coverage of all essential functions. Agreements are not to exceed December 31, 2020.

05-26-2020:  HR Matters - Helpful Information Regarding Phased Return to Campus

Helpful Information for Employees Regarding the University’s Phased Return to Campus

Welcome back to campus! You’ll notice various changes in the way our workplace looks, as well as new practices and protocols. We understand these changes may be difficult, and we are here to support you. As part of that effort, one mask is being provided to each of our employees. Please contact your vice president, associate vice president, or dean to receive your mask. Our goal is to collaboratively ensure you feel safe and secure, so together we can navigate the complexities of our “new normal.”

The purpose of this document is to assist you in understanding university best practices and guidelines to ensure a safe work environment for everyone. Utah Valley University, in consultation with Emergency and Safety Management, will follow the guidance from the Centers for Disease Control and Prevention (CDC) and state and local health departments regarding phasing UVU back to traditional work on campus.

 

1. Keep up to date with accurate information.

It is difficult to make properly informed decisions based on speculation, rumors, and assumptions. Therefore, you need to stay up to date with accurate information and make decisions based on facts. You may find up-to-date information on UVU’s COVID-19 websites:

 Additional information may be found in communications sent through HRMatters and UVAnnounce.

 

2. Communicate with your manager.

Communicate openly with your manager so all parties have the correct information to allow for any needed support. Do not assume that your manager knows any specifics regarding your situation. We are navigating a new work environment with individual stressors and personal situations that can change rapidly. Open and timely communication not only assists in building trust but will also temper frustrations and reduce the spread of rumors that may cause unneeded anxiety in the workplace.

Before returning to campus, you are encouraged to have a 1:1 conversation with your manager. Here are some suggestions of topics that would help make this conversation beneficial to both parties: 

 

  • The well-being of you and your loved ones
  • Challenges and successes of working from home (if applicable)
  • Your comfort level and main concerns (if any) regarding returning to work on campus
  • Considerations or actions that would help you feel more comfortable
  • The impact of a continued remote work atmosphere (if applicable)
  • Factors that would make the transition back to campus easier

 

3. You have a safe platform to raise concerns.

UVU is committed to giving you a safe platform wherein concerns can be raised. This includes mental health anxieties regarding the risk of having contracted or being exposed to COVID-19 and adjusting to current life situations. A proactive approach can increase your overall well-being. It is important to remember that your mental health is just as important as your physical health. Experiencing stress, anxiety, depression, grief, and/or uncertainty is normal when dealing with unusual circumstances that are out of our control. Maintaining good mental health can help you and your family better cope with COVID-19 and the uncertainty it is creating. HR Benefits has compiled a list of resources available to help during this time of uncertainty. 

 Also, we ask you to continue to provide useful feedback to supervisors and Human Resources regarding any concerns. Human Resources is aware there may be nervousness and anxiety in the workplace, and possibly even conflicts, given the current situation. Addressing these concerns early on allows for proper care and ensures apprehensions do not escalate into larger grievances.  

 

4. If you need flexibility, ask for it.

This is a time of high stress and anxiety for everyone, including you, your supervisor, and your colleagues. Everyone must understand there will be different needs depending on individual circumstances (e.g., those with young children may need more time off or flexible work arrangements). This time of uncertainty will pass, but what will be remembered is how we treat each other long after the threat of the virus subsides.

 

5. One size may not fit all.

While consistency in treatment is generally to be favored, be conscious that one size may not fit all. For example, continued remote work may not be an appropriate step moving forward. While the university is currently working on implementing safety practices, it is important to remember that protection is an issue everyone needs to address. While on campus, please follow the guidance set forth by the CDC and local health departments. This includes social distancing, practicing proper hand hygiene, limiting the touching of your face, and properly covering your face when in public areas.

While returning to campus will be a phased effort, please note the university is working to ensure all departments are set up to handle safety protocols before employees return to work on campus.

The CDC has provided recommendations for individuals who should exhibit extra caution, as there are factors that increase risk. If you believe you fall under the high-risk category based on CDC guidance, you are encouraged to work with your supervisor and Human Resources without fear of discrimination or retaliation from the university. You are encouraged to investigate the following options regarding high risk:

  1. Have an open conversation with your supervisor regarding possible continued remote work (possible updated agreement may be required), updated schedules (if applicable), and department adherence to safety protocols.
  2. Reach out to Human Resources for possible assistance with extra leave per the new Families First Coronavirus Response Act (FFCRA).
  3. Start the interactive process with Human Resources to review possible adjustments that can assist you in performing the essential functions of your position.

If you are in doubt about a situation or how to proceed, please feel free to reach out to Human Resources for guidance. 

Additional Updates - Archived

Refer to the HR COVID-19 Update Archive for the full list or visit the Return to Campus website for campus updates

 

Wellness

As the coronavirus (COVID-19) pandemic continues to evolve, the safety and well-being of our UVU colleagues continue to be at the forefront of our thoughts.

It is important to remember that your mental health is just as important as your physical health. Experiencing stress, anxiety, depression, grief, and/or uncertainty is normal when dealing with unusual circumstances that are out of our control. Maintaining good mental health can help you and your family better cope with COVID-19 and the uncertainty it is creating. HR Benefits has compiled a list of resources available to help you during this uncertainty.  

For more information regarding medical and RX benefits related to COVID-19, please refer to the Magellan RX management COVID-19 virus FAQ's and the Regence COVID-19 Notice of Claims

COVID-19 testing is covered at 100% in-network and out-of-network for covered employees. Refer to the Intermountain Healthcare testing locations or call Mountain Point Medical Center in Lehi. As a reminder, employees must have all the symptoms to be tests and are encouraged to call ahead to see if testing is advised or available. 

For additional questions contact the Human Resources Benefits Office

Sick Employees

Stay home if you have a fever or symptoms of COVID-19. Individuals should stay home at least 10 days since symptoms first appeared and at least 24 hours with no fever without fever-reducing medications and symptoms have improved.

 The Self-Assessment Guide is a daily reminder to help employees determine when they should stay safe and stay home.  

If an employee calls in sick with any of the below symptoms related to COVID-19 that are not connected with a previous known condition (i.e. asthma, allergies, pregnancy, etc.), they are required to stay home sick or work from home for a minimum of 24 hours after the symptoms subside. The employee is required to complete the  Returning to Work after Illness or Exposure Form after the symptoms subside and be cleared before returning to work.

  • Fever or chills
  • Cough
  • Shortness of breath or difficulty breathing
  • Fatigue

  • Muscle or body aches

  • Headache

  • New loss of taste or smell

  • Sore throat

  • Congestion or runny nose

  • Nausea or vomiting

  • Diarrhea

Employee Leave Time

Utah Valley University provides paid leave for full-time employees. Please see Policy 361 Leave of Absence. Supervisors should review the Guidance for part-time and student employees.

Employees who may have been exposed to COVID-19, and are required to not report to work, are required to use leave time or telecommute to work, with supervisor approval. Authorization to work from home will be reviewed and approved on a case-by-case basis. Supervisors are encouraged to provide part-time employees flexibility in their hours. Part-time employees will need to coordinate hours with their supervisor and make a plan to make up hours if needed. With supervisor approval, employees may have the option to work more hours to make up missed hours, but may not exceed 123 hours in a calendar month. 

High-Risk Employees

We are currently operating under modified conditions, we understand there are case-by-case situations that will need to be considered. UVU encourages those individuals who are at high-risk to do what they can to prevent their risk of exposure. The Centers for Disease Control and Prevention (CDC) has put together a list of helpful resources. If an employee's doctor recommends and provides documentation that the employee not report to work due to health risks of exposure to COVID-19, the employee may request an accommodation form from Human Resources after they communicate with their supervisor. 

Workplace Procedures

If work from home is an option, and necessity, work at home expectations should be set between the supervisor and the employee and approved through a Temporary Remote Work Agreement Form. Measures have been prepared by the Office of Information Technology to support employees who will be working remotely. If an individual has symptoms of illness or fever, they should not return to work until they are symptom-free for 24 hours (without the use of symptom suppressing medications).  Supervisors should review the Guidance for part-time and student employees.

As faculty, staff, and students return to campus, we ask everyone in the UVU community to exercise the utmost caution to avoid the spread of COVID-19. Maintaining health and safety on campus is a shared responsibility. To protect the campus community and prevent an outbreak of COVID-19, certain safety procedures are being implemented. Based on CDC guidelines, UVU is requiring everyone to wear a face covering in shared public spaces on campus, including our classrooms. To help make this possible, the university has provided a face covering for each student, faculty, and staff member.

 

temporary remote Work Agreement form     uvu COVID-19 Self-REPORTING FORm for illness or exposure    Returning to work after illness or exposure FORM       RETURN TO CAMPUS INFORMATION 

Please see additional resources and forms below under "UVU Employee Resources."