Cloud Storage - OneDrive

Service Description

OneDrive is the Microsoft cloud service that connects you to all your files. It lets you store and protect your files, share them with others, and get to them from anywhere on all your devices. OneDrive is one of UVU's preferred cloud storage providers. 

How to Access Service

Use the button to access OneDrive.

OneDrive

Features

SECURITY

FAQ

SUPPORT AND TRAINING

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UVU Cloud Storage

UVU OneDrive

OneDrive is one of UVU's preferred cloud storage providers. UVU OneDrive allows students and employees to quickly and easily collaborate internally and externally, bringing everyone's information and applications together to transform how UVU works.

  • From 1TB up to unlimited storage capacity
  • myUVU password protected
  • Available to students, faculty and staff
  • Access from multiple devices
  • Streamlined collaboration
  • Encryption of sensitive data

OneDrive and SharePoint Features

= Permitted/Feature Available; = Not Permitted/Feature Not Available

Features SharePoint OneDrive
Cloud-based Storage
Storing Personal Files
Storing Collaborative UVU Files
File Sharing
Files On-Demand
Sync for Offline Access
Sync to Desktop
File/Library Version History
Mobile Document Scanning
Access from Anywhere
Document Collaboration
Co-Authoring
Granular Access Control
On-premises Storage
Department File Shares(Libraries)
Enterprise Security and File Encryption
Comments and @mentions
Portals, Announcements, Business Apps, Department Updates
Workflows, Auditing, Forms, Templates, Dashboards, Calendars
Automatic Computer Backup
Intranet
Project Management

Security


The following chart explains the types of data allowed on different storage devices:

= Permitted to store; = Must be encrypted and requires approval; = Encryption strongly suggested; = Not permitted to store

Restricted Data
Public Sensitive Data PII / SSN HIPAA / Patient Data PHI PCI / Credit Card Data
S: Drive
UVU Box
Microsoft OneDrive
USB
Adobe Creative Cloud
Dropbox
Google Drive
Personal Drives Personal data only; no UVU data

detailed data classification document is available online.

What can I store in UVU OneDrive?

You can store any data in UVU OneDrive except for restricted data, as defined by the University. If you need to store restricted data, you must contact the IT Security Office for proper storage instructions and approved exceptions. Please see the Security section of this page for more information. You can also view the data classification table available on the Cloud Services page for additional information.

How do I get my account?

Faculty, Staff and Students are all provisioned a OneDrive account through their Office 365 License. You can log in to your UVU OneDrive account by going to OneDrive Login . You will need to enter your UVID@uvu.edu for the email address. You will be brought to a UVU Login Services page where you can sign in with your UVID and password.

How will the UVU OneDrive accounts conflict with existing personal OneDrive accounts?

Any existing OneDrive accounts will not be affected by your UVU OneDrive account as they are separate and managed through the university.

Will this be accessible off campus without the use of VPN?

Yes, the use of VPN is not required to use OneDrive off campus.

What about personally identifiable information (PII) data that has to be secured?

Access to Private Sensitive Information (PSI) such as Social Security Numbers and credit card information is controlled by state and federal laws. Please refer to UVU PSI Policy number 449 for more details.

How will we access the data (is off-campus the same as on-campus)?

The process for logging into OneDrive is the same, regardless of whether the user is located on or off campus.

Does OneDrive have revision history?

Yes, you can view the version history of a file by right clicking on the file and clicking Version History. This will present you with a menu of options for previous versions to restore.

What should I do to encrypt data for storage on OneDrive?

If you feel that the information you want to store on OneDrive is sensitive, please contact the UVU IT Security Office for consultation.

Can I make a read-only file shared?

Yes — when a new folder is created, read-only permissions can be set by selecting the Viewer permission for each user that should have read-only access.

What about students using OneDrive?

Active students have access to an enterprise OneDrive account through their Office 365 license. Students will use their myUVU email account (UVID@uvu.edu) to initiate Single Sign-On. This will allow students to sign in to OneDrive with their UVID and password.

Can I use OneDrive for my personal files (pictures, etc.)?

Yes, you can.

Will I be able to map OneDrive as a network drive?

We are working to procure a solution to allow drive mapping or other convenient access to OneDrive. Using the web-based interface and OneDrive app are currently the recommended methods for using OneDrive.

Who should I contact for assistance?

For additional questions, please contact the UVU Service Desk.

How do I share folders in UVU OneDrive?

Folder and subfolder permissions on OneDrive follow a "waterfall" design in which individuals only have access to the folder they are invited into, as well as any subfolders beneath it.

Why OneDrive?

All UVU students and employees have a Microsoft Office 365 license through the university. As a Microsoft platform, OneDrive works closely with Microsoft Office apps, such as Word or PowerPoint. UVU has chosen OneDrive with the objective of consolidating and focusing our resources into a more cohesive cloud storage solution.

Support and Training

 

Training Videos

For in-depth OneDrive training videos, refer to the OneDrive Community Training Videos.

Training Guides

For training guides, please use the OneDrive Training Guides  

OneDrive Support

For further UVU OneDrive support, contact the UVU Service Desk