Awards & Grants

Faculty Travel Grant Guidelines 

(Updated September 18, 2013; PDF Copy


When possible, full-time faculty travel funds in departments may be supplemented with a Faculty Travel grant. Applications for Faculty Travel grants are reviewed and distributed by the Office of Teaching and Learning (OTL) with the input and recommendations of the Faculty Senate Faculty Development Committee. The purpose of this fund is to assist faculty with professional travel, particularly related to enhancing instructional effectiveness and Scholarship of Teaching and Engagement. 

I. Application Process For Full-Time Faculty:

  1. Submit an online application form FacultyTravel Grant
  2. Faculty must submit their application at least 10 working days in advance of the expected travel. No applications submitted after the travel has commenced will be considered for funding.
  3. Consistent with UVU procurement rules, once faculty travel is completed, the faculty member is responsible for submitting a copy of their Travel Reimbursement Form to the OTL within 30 days of the final travel date. Copies should be sent to Kiri Zimmerman, OTL, MS 125 or If the Travel Reimbursement Form is not received within 30 days, the department may not be reimbursed for the faculty travel.  
  4. The funds requested are to be supplemental to department, school or college funds. Travel grants will be no greater than that provided by department, school or college. If the department or school/college has indicated the travel has value, but has not provided funding, grants will only be considered for travel directly related to improving pedagogy and/or scholarship of teaching, learning, or engagement. Note: Full funding of requested amounts is unlikely in this situation.
  5. If the application form is incomplete or if the budget section is not calculated correctly, the application will be returned for possible later consideration, or voided.
  6. It is to a faculty member's advantage to submit their requests as soon as possible. The funding for the Travel Grant is limited and once it is gone, all other grants will be returned "disapproved due to funding." The Faculty Development Committee will review submitted travel requests on an ongoing basis and make decisions as soon as possible after submission.
  7. Each applicant will only be granted funds for one trip. Faculty may submit more than one travel application, but must indicate which are their first and second choices.
  8. Faculty who are granted travel funds will be notified by the OTL within two weeks of the committee's decision, usually via email.

II. Once travel has been completed:

The faculty member must submit a copy of their Travel Reimbursement Form, to the OTL within 30 days of the final travel date or the grant may be voided.

NOTE: The grant will be paid initially out of the Department's funds. Reimbursement funds will then be transferred into the department's account after the OTL receives the Travel Reimbursement Form. If the Travel Reimbursement Form has not been received within 30 days following the travel, the grant is void. The form can be sent inter-campus mail to the Office of Teaching and Learning, mail code 125 or faxed to the Office of Teaching and Learning (801) 863-6500.

III. Travel grants are not interchangeable.

If a faculty member has been granted funding for a conference, and the faculty member decides to attend a different conference, then the previous grant becomes void. If Faculty are awarded a grant and decide not to attend the approved conference, they should inform the OTL immediately.

IV. Decision Criteria

Criteria used by the Senate Faculty Development Committee in considering grants:

  1. All proposed travel must be deemed to ultimately represent a potential benefit to UVU students.
  2. Applications will first be evaluated along a dimension of purpose of the travel:
    1. Highest priority is for travel to a pedagogical or teaching-related conference in the area of higher education, whether a general or discipline-specific conference or a conference on the scholarship of teaching and/or engagement.
    2. Application is for travel to a professional conference where the faculty member will mentor or support one or more students in presenting a paper, poster, or participate in a symposium.
    3. Application for travel is to a professional conference focusing on discipline-specific content.
  3. Once applications have been evaluated for purpose, they will be evaluated as to the degree of involvement of the faculty member:
    1. Highest priority is given to applications where the faculty member is presenting a paper or chairing a symposium at the conference.
    2. Faculty member has specifically documented how attendance at the conference (e.g. specific sessions planned to attend) will advance or enhance the faculty member's existing teaching, scholarly work (including scholarship of teaching and/or engagement), or discovery research.
    3. The faculty member is traveling to chair a committee meeting, preside over a committee meeting, council, or other formal body or organization at the conference.
    4. The faculty member is attending the conference to advance their personal, professional knowledge within their discipline.
  4. In reviewing applications, the committee may designate an application to have special merit based on unique aspects of the proposed travel. This designation indicates that the committee believes attendance at the conference will significantly benefit UVU. 

V. Maximum Funds Awarded

Up to $600 will be granted for applications related to pedagogy or scholarship of teaching and engagement; a maximum of $500 will be granted for applications related primarily to disciplinary knowledge. In addition to the base amount, a faculty member can receive an extra $100 for presenting at the conference and an additional $100 for mentoring a student at the conference.

VI. Faculty Dissemination of Travel Gains 

Because UVU is a teaching institution and these travel grants are taxpayer funded, faculty recipients will be expected to share the results of what they learned with the UVU community. This process is similar to the regulations set by federal and national grants. This sharing process can take several forms including: participation in UVU symposia or conferences (such as the Scholarship of Teaching and Engagement [SoTE] conference), presentations to department faculty and/or departmental majors, presentation at a Faculty Center workshop, or other ideas as suggested by the faculty member and approved by the committee:

  1. It is your obligation to notify the OTL of how and when you complete this obligation. 
  2. If you plan to travel again next year, indicate on the application how disseminated your travel gains. 
  3. Failure to comply with this obligation may result in the applicant's ineligibility for consideration of travel grant support by the FDC for the subsequent two years.
  4. In the absence of a Chair for the Faculty Development Committee, or during periods where most committee members may be absent (e.g. summer semester), the Associate Director of the OTL may make any necessary decisions regarding travel grants, after making attempts to gain input from the Chair of the FDC or members of the Committee.

Instructional Development Funding Guidelines

(Updated October 19, 2009)

I. Purpose:

These guidelines replace the previous UVU policy #633 governing Instructional Development Grants which was deleted in 2009.

The OTL oversees a fund of $10,000 which may be used for a variety of purposes including: promoting the development of new courses and curricula that will benefit students, supporting efforts to encourage engaged teaching, supporting faculty efforts in scholarly work focuses on teaching, engaged teaching, supporting faculty efforts in scholarly work focused on teaching, engagement, student learning, and to support other worthy efforts as evaluated by the Office of Teaching and Learning together with the University Senate's Faculty Development Committee (FDC).

II. Administration of Grants:

  1. Parties eligible to receive funding from the Program include all full-time faculty, department chairs (on behalf of curricular development in their departments), and the OTL [for carrying out specific projects approved by the FDC.)
  2. All parties seeking a grant from the Program shall submit a proposal to the OTL. This proposal must include all of the following elements:Upon receipt by the OTL, all proposals will be date stamped. Retroactive proposals, those that seek reimbursement for projects already carried out, will not be considered. Proposals will be reviewed by the FDC in the order received, but since the committee does not usually meet during the summer, proposals will not typically begin review until September of each year. In rare situations where an earlier decision is urgently required, the Director of the OTL may act to grant or not to grant a proposal based on the majority of input received from all available members of the FDC.
    1. A purpose statement that describes the goals and anticipated outcomes of the project and explains how the grant will be used.
    2. A statement that describes how the intended project will enhance engaged teaching or student engaged learning at UVU.
    3. A detailed budget itemizing the elements of the proposal, not to exceed a maximum possible amount of $750.00.
    4. Contact information for the party submitting the proposal.
    5. An acknowledgment that if the proposal is funded, the applicant is expected to distribute the results of the project with the UVU community so that knowledge or benefits gained may be shared. The applicant should specifically describe how he/she intends to share the results of the project. This requirement can be met in several ways including but not limited to: presentations in meetings of the department or college, presentation of a campus-wide colloquium or training workshop, publication online or in peer-reviewed journals with notification of the campus community and a copy for the UVU Library's Scholar's Open Archive, presentation at the UVU Annual Conference on the Scholarship of Teaching and Engagement.
    6. Signature of the applicant and the applicant's immediate supervisor with a statement from the supervisor reviewing the proposal and acknowledging the "give back" requirement.
  3. The Associate Director of the OTL will approve or disapprove grant proposals after discussion and review with the FDC. Proposals will be reviewed in sequential order until funds are expended. Decision criteria for approving grant proposals should be consistent with the purpose statement above. Should funds be expended, the Associate Director of the OTL will immediately notify Deans and department chairs so that they are aware no funds remain.
  4. Should the situation arise where there are funds remaining past January of the subsequent calendar year, the OTL may request use of funds to support specific projects (such as the annual UVU conference on the Scholarship of Teaching and Engagement). The granting of such funding is contingent upon the availability of funds and the approval of the FDC by majority vote.
  5. After deciding on a proposal, the OTL will contact the applicant to inform him/her of the decision. If the proposal is granted, the applicant will proceed to expend funds in line with the proposal budget, typically drawn from the individual's department. Upon completion of the expenses, the applicant will provide to the OTL the receipts for all expenses with itemized explanations if necessary and the department will be reimbursed. If receipts are not received within 60 days of the end of the project, the grant may be considered void unless prior arrangements have been made and agreed to by the applicant and the OTL.