The purpose of the UVU Purchasing Card (P-Card) Program is to establish a more efficient,
cost-effective method of purchasing and paying for small-dollar transactions. The
Purchasing Card is the preferred purchase/payment tool for small-dollar purchases.
Click a topic below for more information.
- All expenditures using P-Cards must comply with all conditions outlined in the P-Card
Manual and University Policy. A link to the Appropriateness of Expenditures Policy
can be found below.
- Some items cannot be purchased using a P-Card. A list of restricted purchases can
be found at the link below.
- For examples of appropriate food purchases and the required level of approval, click
the link below.
- Each Purchasing Card transaction requires itemized documentation. The documentation
should include the following information: vendor name, date, item description(s),
unit price(s), transaction amount, no Utah State tax. Each transaction should also
include a clearly expressed business purpose. Please review the Purchasing Card Manual
for more information on this topic.
- The State of Utah’s Procurement Code prohibits order splitting to avoid the P-Card
single transaction limit. State law includes penalties for splitting a transaction
from a misdemeanor, up to a felony charge, and loss of employment. A transaction cannot
be split to avoid the P-Card per transaction limit. Before placing an order or otherwise
committing University funds, you must consider the total transaction cost. It is imperative
that the total transaction amount is under the P-Card per transaction limit. A purchase
order must be used for all transaction amounts that are in question. It is inappropriate
to split a transaction into multiple smaller transactions using one P-Card, multiple
payment methods, or multiple P-Cards, in one day, or over multiple days. Please see
the Purchasing Card Manual for more information on this topic.
- Angela Hall, P-Card Manager
- Mike Martin, P-Card Auditor