Petitions

The Purpose of Petitions

  1. We know that sometimes classes are just plain hard - trust us, we've been there.  Petitions are not for these times.  When students perform poorly and fall short of the grade they want or need, the repeat policy allows students to try again for a better grade.
  2. We also know that life happens, and sometimes things occur that no one can control.  We call these "extenuating circumstances" and it is for these circumstances that petitions are available.
  3. When life happens, students have the opportunity to petition for certain changes by providing documents to prove what has happened and how it was out of their control.

There are two types of petitions

Academic Petitions

This provides an opportunity to request a change to the academic transcript based on dates of attendance or extenuating circumstances.

Policies and Guidelines:

The UVU Registrar's Office reviews academic petitions in two ways:

  1. We first review semester deadlines, student dates of withdrawal, and the instructor-submitted last date of attendance. Considering all these factors, some changes can be made without additional review.
  2. After the screening described above, the Registrar's Office may need to review documentation to prove extenuating circumstances. Examples of these circumstances are given below.

 

Academic Petition Form

Refund Petitions

This provides an opportunity for students to petition the Registrar for a refund of tuition and fees based on extenuating circumstances.

Policies and Guidelines:

Students who find themselves in extenuating circumstances beyond their own control that prohibit attendance at school or class completion may petition the Registrar's Office for a refund of tuition and fees.  Examples of these circumstances are given below.

 

Refund Petition Form

Extenuating Circumstances

For both petition types, the following are examples of extenuating circumstances that are beyond a student's control. Regardless of the circumstance, documentation to verify must be provided.

Incapacitating illness or medical event of a student or a student’s *immediate family member which prevented the student from attending or participating in class(es) for the **minimum time period.

Minimum Documentation Required

Signed letter (on letterhead) from a licensed care provider. The licensed care provider must indicate that the illness or medical event was incapacitating for at least the **minimum time period and made successful completion of the course(s) impossible.

Jury duty or Subpoena preventing a student from attending or participating in class(es) for the **minimum time period.

Minimum Documentation Required

Official letter(s) of jury duty or subpoena notice clearly outlining the dates of required service.

Change in work schedule as required by current employer.

Minimum Documentation Required

Signed letter (on letterhead) from current employer indicating a required change in work schedule that directly conflicts with the student’s course schedule.

Death of an *immediate family member.

Minimum Documentation Required

Obituary, death certificate, or funeral services program.

Active military duty.

Minimum Documentation Required

Official notice of military requirements, or letter (on letterhead) from a military official, clearly outlining the dates of required service.

Other circumstances deemed extenuating by the registrar or his/her designee(s).

Minimum Documentation Required

Student must provide documentation to support the claim. Additional documentation may be required and requested of the student.

*Immediate family member for this policy is defined as a student's spouse, child, stepchild, child-in-law, foster child, parent, stepparent, parent-in-law, sibling, step sibling, sibling-in-law, grandparent, step grandparent, grandparent-in-law, grandchild, step grandchild, or domestic partner.

 

**The minimum time period is two(2) weeks of a 14 to 16 week course (normal semester) -OR- one(1) week of a course less than 14 weeks in duration (e.g. 7-week blocks).

How to Petition

  1. Download the appropriate form found on this page.
  2. Complete the form and attach all applicable documentation.
  3. Submit the form to the Registrar's Office.
  4. Regularly check your UVU email, which is where all communication will go.

 

Please contact us if you have questions.