A sponsor is a guarantor, or in the case of a student, it is one who takes on the responsibility of paying all or part of a student's education costs. Want to learn more? Choose a box below.
Utah State Dept of Rehabilitation, Dept of Workforce Services, Veterans Administration, Military Installations, as well as other government agencies make up our largest group of sponsors. However, a number of cities and other employers also participate as sponsors, helping employees with their education.
The instrument a sponsor uses to guarantee payment may take on many forms. Some agencies use very specific forms such as an Authorization of Payment. Many businesses use a purchase order to authorize payment, and others will draft their own letter of authorization. Any one of these methods may be used as long as it is a signed document and your authorization contains the following information:
The terms of an authorization are set up through the agency in coordination with the school as a billing guide for the school. Each sponsor differs in what they will pay for, so be specific in describing those terms.
Sponsors should send authorizations/payments to UVU after registration has opened for the current semester but prior to any payment deadline that would cause the students classes to purge (drop). Payment deadlines are listed under Important Dates to Remember.
Students should follow all the necessary steps found in the class schedule online at http://www.uvu.edu/schedule/ for successful admission and registration.
Note: Students should be aware that any balance remaining on their account (after the sponsor portion has been applied) is the student's responsibility and must be paid according to published deadlines, otherwise late fees may be applied and classes may be purged. Note: Students are encouraged to use the UVU Bookstore through the Textbook/Booklist link to price any books that may be covered by the sponsor.
The sponsor should ensure that the authorization arrives at the school in a timely manner.
Sponsor billings are processed after second block classes begin and after all refund periods have expired. This date varies from year to year but usually falls in November for Fall semester, March for Spring semester, and July for Summer semester. Your invoice should reach you within that month.
Remember that an Authorization of Payment guarantees the invoice payment regardless of the success or failure of the student in the class.
Once invoices are prepared, authorizations for the current semester are considered closed. We then begin focusing on the next semester. If a student registers late, they must contact the Accounts Receivable department at (801) 863-8961 or (801) 863-8049 the same day of registration to reopen their authorization and finalize payment. This process may include a phone call to the sponsoring agency.
Your sponsor's letter of authorization was not received by the payment deadline. You did not pay your portion of the bill by the due date.
The Third Party Sponsor Student billing process involves billing and payment only. The student is responsible for providing their sponsor with any required student information that is outside the scope of billing and payment. The student is responsible for paying any processing fees related to their requests for university records.
The actual payment that the school receives on your behalf will be processed as a Third Party Sponsor payment to your student account. You will need to follow the specific benefit program requirements, procedures and deadlines of each benefit program you qualify for.
Utah Valley University's Federal Employer ID Number is 87-0280648.
Students are required to access their myUVU account and gmail accounts to monitor their account balances. The student is responsible for knowing their sponsor's requirements to receive the funding and work directly with their sponsor to provide information required by their sponsor that is outside of the scope of billing and payment. The student is responsible for ensuring their sponsors authorization is on file by the payment deadlines to avoid late fees being assessed on their account and dropped classes. The student is responsible for paying any charges not paid by their sponsor.