GEL Grants Commonly Asked Questions


Q.  My guest lecturer is a UVU faculty/employee, can I pay them a stipend.

            A.  No. See Allowable Expenses below


Q. Can my unused GEL Carrot funds be rolled to the second year?

A. No. These funds are appropriated and as such are swept on June 30 of each year.  All Carrot grant budgets reset for the second year to the second year awarded fund amount.


Q. Who is eligibile to apply?

A. UVU Faculty, Adjunct Faculty and UVU Full-Time Staff

Non-eligibile: Lecturers, Professionals in residence, Part-time staff, Students, Community members, Members of other Universities


Q. Can I collaborate with another college on the same application?

A. To collaborate with another college the application will need to be separated and applied for by each individual in their respective college. This means that each application will apply for a clear and separate portion of the project. The reason behind this is so that each college's financial manager, department chair and dean are aware and approve of the time and financial committment for the respective PI's.


Q. Does the faculty salary at the adjunct rate mean the PI can get paid this as a stipend?

A. No. The faculty salary at the adjunct rate refers to providing funds from your grant request to pay for an adjunct to cover one course release for the PI to work on the research project.


Q. Can a faculty PI get paid through a GEL grant?

A. Yes, a faculty can choose to have a lump sum payment at the end of the academic year in lieu of requesting a re-assigned time course release, after completing a Time and Effort Report and having it approved. The lump sum limit per grant per year is $3,000. Faculty may not request a re-assigned course release and lump sum payment.

Year End Reports:

1. Student Paricipation Report (may download a hard copy here for convenience, must be filled out in the original ZEngine application online to be accepted)

2. Budget Reconcilation Report (may be downloaded here, must be attached to the original ZEngine application online where indicated)

3. Final Outcomes and Assessment Report. To be completed within the original ZEngine application. One additional document may be attached within this report.

Allowable Expenses:

  • Travel (personnel and students)
  • One course re-assigned time will be considered with a convincing justification and IF the Dean and Department Chair support this in writing and sign the application to that effect.  Please consult both ahead of time before submitting applications.
  • Specialized equipment. (Hard Drives, Computers and tabletswill be allowed only if no other viable option is available, all files should be stored in accordance with UVU policy).
  • Stipends for guest presenters, experts, etc.
  • Student salary (must be hired through Human Resources in ALL situations).
  • Gift cards (must provide procedure of distribution and oversight). Cannot exceed allowable income limits for UVU employee's and may require tax reporting documentation, to be the responsibilty of the awardee.

Section region (Section 2)

Third region (Section 2)

Non-Allowable Expenses:

  • Personnel (employee) salary of any sort for staff or faculty whether full time, part time, or over summer when faculty are off contract
  • Monetary stipends of any sort for staff or faculty whether full time, part time, or over summer when faculty are off contract
  • Monetary or material gifts for work performed
  • Any expenses related to study abroad programs including but not limited to preparation costs, travel costs, or reimbursements
  • Any expenses related to Capstone projects
  • Any expenses related to required course completion, to include student salary, materials and supplies
  • Graduate student salaries or projects
  • Any expenses or payments, including salary or stipends of any sort, for course design or development
  • Computers that are commonly available on campus and do not provide a specialized need fulfillment.
  • Commonly available equipment and supplies
  • Salary, travel or any type of compensation for non-UVU students

All purchased materaials and equipment remain the property of Utah Valley University and must be registered with the appropriate entity on campus.

Scoring Rubric for GEL Grants (scored on a 1-5 Likert scale with 1 = Extremely Poor, 5 = Excellent)

    • Relevance, Statement of Need, and Project Background (Total Relevance Score out of 20)
      a. Rate how thoroughly the mission of the project is conveyed and establishes context.
      b. Rate how well the situation/problem is addressed by the proposal.
      c. Rate how well the proposal describes prior work and accomplishments, and if applicable, establishes current status of the field, providing statistical facts and figures.
      d. How clearly does it indicate the project will benefit and advance the field?
    • Project Goals, Objectives and Impact (Total Project Goals Score out of 20)
      a. Does the proposal have realistic and attainable goals with long term effects and benefits from the desired outcomes?
      b. Rate how well the goals and objectives are related to the needs of the target beneficiaries.
      c. Rate how well the Impact measurement assessments are described.
      d. Rate the clarity of the student learning objectives, are they specific and measurable?
    • Proposal Sustainability (Total Proposal Sustainability Score out of 20)
      a. How well does the project enhance learning above and beyond the UVU students who will be involved in this project?
      b. How well is the project integrated into the academic program/department?
      c. Rate the sustainability of the project beyond the GEL funding period.
      d. How enduring is the project on curriculum and programming?
    • Budget, Proposal Strength, and Quality (Total Budget Score out of 15)
      a. Rate the budget justification.
      b. Rate the overall strength of the proposal within the context of it's discipline.
      c. Rate the overall quality of the proposal within the context of it's discipline.
      d. Is the requested budget appropriate for the scope of the project? (yes or no)
    • Does this project target current UVU priorities?
      a. Inclusion, First-generation, completion/retention, other
      b. Freshman, Sophomore target
    • Should this project be: (funded, not funded, revised and resubmitted)
    • Comments and Feedback