The University is exempt from Utah state sales and use tax. Our tax exempt number
is 11843640-002-STC. This number is printed at the bottom of all P-Cards. Vendors
may require a copy of our tax exemption certificate. A copy of this certificate can
be downloaded by clicking the link below. You will need to fill in the name of the
vendor and the date.
A Requisition is a request created by a department and submitted to Procurement &
Contract Services via Wolverine Marketplace to create a Purchase Order. A Requisition is not a Purchase Order and should not
be treated as such.
A requisition must be approved and a purchase order completed prior to ordering any
goods or services.
How do I check the status of my requisition?
After submitting a Requisition in Wolverine Marketplace, you can check the current status of a requisition by checking the Approvals workflow.
What do I do if I have submitted a requisition and need a PO immediately?
First, check in Wolverine Marketplace to see if the requisition is fully approved. If the requisition has not been fully
approved, see what approval step the requisition is currently in and contact the individual(s)
who need to approve the requisition. Once the requisition has been approved and the
requisition has been routed to Procurement & Contract Services, please contact the
appropriate Buyer or our front desk (x8301) for assistance.
Can a requisition be changed after it has been completed?
A requisition can be returned to the original requester by any approver. Please contact
the current approver to have them return the requisition to you for any necessary
changes or edits.
Can changes be made to a Purchase Order after it has been issued by Procurement?
Changes can be made to a Purchase Order after it has been issued by Procurement &
Contract Services. Submit a Change Order Request Form in Wolverine Marketplace. All change order requests are reviewed and approved by the appropriate Buyer. Once
your change order request has been reviewed and approved, your will be notified by
Wolverine Marketplace.
Can I submit a Requisition and get a Purchase Order to pay an individual?
Any services provided by an individual must be paid using the Independent Contractor
form found on Wolverine Marketplace under Accounts Payable Forms.
What should I do if I don’t know the exact dollar amount of the items I would like
to purchase?
It is important for requisitions to obtain financial approval for an accurate dollar
amount that is being purchased. When creating a requisition, include accurate quantities
and unit prices as much as possible. If you don’t know the exact dollar amount of
the items you would like to purchase, please make an educated guess.
How should I indicate that items are free on my requisition?
If there are items on your order that are being provided by the vendor for free, please
add them as a line on your requisition with a unit price amount of $0.
You should not use a $0 unit price amount if you do not know the exact price of your
item. Zero dollar requisitions for items that actually have a cost will be returned
to the requester.
How do I indicate that I need a standing order, or open PO, on my requisition?
If a standing order, or open PO, is needed, please click the appropriate checkbox
on your requisition.
A sole source procurement may be used if a product or service is only available from
a single supplier or for compatibility reasons.
If you are claiming your order is a sole source, please fill out the digital Sole
Source form on Wolverine Marketplace and add it to your requisition, along with the actual items you are purchasing. Procurement
will research your request, and if it is found to be a sole source, the requisition
will be routed to obtain the proper approvals, including Vice President approval.
Note: Sole source procurements over $50,000 must be publicly advertised for at least
7 days.
What should I do if the vendor I want to purchase from is not in Wolverine Marketplace?
When creating a requisition, if you are unable to find the vendor you want to purchase
from, choose Vendor Not Known as the vendor and enter the vendor's information as
a comment or internal note on the requisition. Please include all vendor information,
including: company name, address, phone number, email, fax number, and any other pertinent
ordering information.
If the total purchase, including freight charges, will exceed the small-dollar threshold,
the purchase must be competed among multiple vendors. This policy applies to any purchase
regardless of fund source.
Please include enough detail in the requisition to allow Procurement & Contract Services
to proceed with the bid process. You may include a list of vendors that you would
like us to include in the bid process in a comment or internal note on the requisition.
(Note: Purchasing may include other vendors in the bid process.)
If we don’t have time to do a bid, can I just do two requisitions so the amount will
be under the bid threshold?
No. It is unlawful to artificially divide a procurement to avoid an established threshold.
This includes submitting more than one requisition, making multiple transactions with
a P-Card or LPC, or otherwise dividing the purchase.
I have changed my mind and no longer want to place an order. What should I do?
If a purchase order has been created, the order must be canceled with the vendor.
Contact the vendor and cancel the order. Once the order has been canceled, contact
the Buyer that issued the purchase order and provide the PO number, reason for the
cancellation, and verification that the order has been canceled with the vendor.
If a purchase order has not been created and the requisition is still waiting for
approvals, contact the current approver to have them return the requisition to you.
If a purchase order has not been created and the requisition is waiting for the Buyer
to create a purchase order, contact the buyer to have them cancel the requisition.
A comment can be made on a requisition at any time throughout the approval process.
Making a comment on a requisition is an easy way to notify an approver or Buyer about
the desire to cancel a requisition.
What do I do if I need to change the vendor on a purchase order?
Contact the Buyer that issued the purchase order and provide the PO number, the new
vendor information, and reason for the change. The Buyer will work with you to complete
the change.
What software is available for use on campus machines?
UVU has site licenses for common desktop software. Please contact the IT area technician for your department to inquire about software that is available to install.
Software not available via site license can be purchased using a P-Card or by submitting
a requisition in Wolverine Marketplace.
If software is purchased using a P-Card, the cardholder will be required to provide
additional information about the software when reconciling the purchase in Concur.
What is the University Computer Shop?
UVU has established procedures and standards for the purchase of desktop, laptop,
and tablet computers in order to realize cost savings in volume purchasing and reduce
the number of configurations that need to be supported.
Common accessories, parts, and other items are also available for order.
Orders can be placed on Wolverine Marketplace using the Computer Shop punchout catalog. A requisition will be generated and will
be routed for approval.
Computers will be delivered to the IT area technician responsible for your department.
How do I determine if a proposed purchase is appropriate?
All items purchased by the University must have a clear business purpose that supports
and/or advances the mission of the University.
As a Utah state institution of higher education, Utah Valley University must ensure
that all University funds are only used to support appropriate University business.