Purchasing Card

The purpose of the UVU Purchasing Card (P-Card) Program is to establish a more efficient, cost-effective method of purchasing and paying for small-dollar transactions. The Purchasing Card is the preferred purchase/payment tool for small-dollar purchases.

Click a topic below for more information.

Appropriate Expenditures

  • All expenditures using P-Cards must comply with all conditions outlined in the P-Card Manual and University Policy. A link to the Appropriateness of Expenditures Policy can be found below.
  • Some items cannot be purchased using a P-Card. A list of restricted purchases can be found at the link below.
  • For examples of appropriate food purchases and the required level of approval, click the link below.

Documentation Requirements

  • Each Purchasing Card transaction requires itemized documentation. The documentation should include the following information: vendor name, date, item description(s), unit price(s), transaction amount, no Utah State tax. Each transaction should also include a clearly expressed business purpose. Please review the Purchasing Card Manual for more information on this topic.

Split Transaction

  • The State of Utah’s Procurement Code prohibits order splitting to avoid the P-Card single transaction limit. State law includes penal­ties for splitting a transaction from a misdemeanor, up to a felony charge, and loss of employment. A transaction cannot be split to avoid the P-Card per transaction limit.  Before placing an order or otherwise committing University funds, you must consider the total transaction cost. It is imperative that the total transaction amount is under the P-Card per transaction limit. A purchase order must be used for all transaction amounts that are in question. It is inappropriate to split a transaction into multiple smaller transactions using one P-Card, multiple payment methods, or multiple P-Cards, in one day, or over multiple days. Please see the Purchasing Card Manual for more information on this topic.

Contact Information

  • Angela Hall, P-Card Manager
  • Mike Martin, P-Card Auditor