In State TravelMileage is computed from the internet or mileage chart or odometer reading. If travel is to several points in one area, keep track of miles driven and list as AREA travel. Mileage is reimbursed at the allowable rate. Reimbursement rates are based on the State of Utah rates. The rates are $0.38 per mile when a state car is available for use but not taken, and $0.565 per mile when a state car is not available or appropriate for use.
Meal allowances are given based on the State of Utah rates as follows:
In order to receive a full day's allowance, the traveler must leave before 7 a.m. and return after 7 p.m. An overnight stay is required to receive any meal allowance. Meals included in or provided by conference registration fees will not be reimbursed.
Receipts for hotel, taxi, limousine, rental car, registration fee, etc. are required to receive a reimbursement. If there is any question obtain and keep any receipt.
Conference registration forms should be completed and sent to Purchasing with the Banner requisition number listed on the form. The registration form and check will be mailed by Accounts Payable unless other arrangements are made. Please allow sufficient processing time to meet deadlines and "early-bird" discounts. A procurement card may also be used for conference registration.
Travel advances are available for up to 75% of the estimated out-of-pocket expenses with a minimum advance of $150. Please check the box on the travel authorization form to request an advance. Please allow enough time for processing. All advances are picked up in Finance and Business Services (BA109) by the traveler. The only items prepaid are airline tickets and conference registration fees. All other expenses will be paid by the traveler and reimbursed later.