Out of State Information

First, review the section 'before you travel'

Mileage is computed from the internet or mileage chart or odometer reading. If travel is to several points in one area, keep track of miles driven and list as AREA travel. Mileage is reimbursed at the allowable rate. Reimbursement rates are based on the State of Utah rates. The rates are $0.38 per mile when a state car is available for use but not taken, and $0.56 per mile when a state car is not available or appropriate for use.

Out-of-state travel via private automobile is reimbursed at the mileage rate multiplied by the miles driven or the lowest available airfare (through the Travel Office) plus airport transportation and reasonable parking fees, whichever is less. No additional expenses are reimbursed for travel en route. The University will reimburse only those expenses incurred had the traveler used a commercial airline.

Meal allowances are given based on the State of Utah rates as follows:

Meal Per Diem In-State Rate Out-Of-State Rate
Breakfast $10.00 $10.00
Lunch $13.00 $14.00
Dinner $16.00 $22.00
Total $39.00 $46.00

In order to receive a full day's allowance, the traveler must leave before 7 a.m. and return after 7 p.m. An overnight stay is required to receive any meal allowance. Meals included in or provided by conference registration fees will not be reimbursed. Receipts for hotel, taxi, limousine, rental car, registration fee, etc. are required to receive a reimbursement. If there is any question obtain and keep any receipt.

Parking is available at the airport and by various external vendors. Long-term parking can be utilized at the current rate of $9.00 per day. Short-term or parking provided by external vendors is not reimbursable for amounts greater than the current airport long-term parking rate.

 

Out-of-State Travelers Who Come to Utah

When the State of Utah pays for an out-of-state person to travel to Utah, the traveler may be reimbursed up to the out-of-state meal per-diem amounts shown above.

Exceptions may be allowed for unusual circumstances when approved in writing by the executive director or designee prior to the trip.

Premium Cities

The traveler may choose to accept the per diem rate for out-of-state travel or to be reimbursed at the actual meal cost, with original receipts, up to $62 per day. The traveler will qualify for premium rates on the day travel begins and/or the day travel ends only if the trip is of sufficient duration to qualify for all meals on those days. The traveler may choose different reimbursement methods during the trip; however, he/she must use the same method of reimbursement for an entire day. Reimbursement is for the traveler only. If more than the traveler's meal is charged on a receipt, this must be deducted to reflect the traveler's costs only. Actual meal cost includes tax and tip. Alcoholic beverages are not reimbursable.

The premium cities are:

Arlington New York

Baltimore San Diego

Boston San Francisco

Chicago Washington DC

Los Angeles