First, review the section 'before you travel'
Mileage is computed from the internet or mileage chart or odometer reading. If travel is to several points in one area, keep track of miles driven and list as AREA travel. Mileage is reimbursed at the allowable rate. Reimbursement rates are based on the State of Utah rates. The rates are $0.38 per mile when a state car is available for use but not taken, and $0.565 per mile when a state car is not available or appropriate for use.
Out-of-state travel via private automobile is reimbursed at the mileage rate multiplied by the miles driven or the lowest available
airfare (through the Travel Office) plus airport transportation and reasonable parking
fees, whichever is less. No additional expenses are reimbursed for travel en route. The University will reimburse
only those expenses incurred had the traveler used a commercial airline.
Meal allowances are given based on the State of Utah rates as follows:
|Meal Per Diem||In-State Rate||Out-Of-State Rate|
Parking is available at the airport and by various external vendors. Long-term parking can be utilized at the current rate of $9.00 per day. Short-term or parking provided by external vendors is not reimbursable for amounts greater than the current airport long-term parking rate.
Out-of-State Travelers Who Come to Utah
When the State of Utah pays for an out-of-state person to travel to Utah, the traveler may be reimbursed up to the out-of-state meal per-diem amounts shown above.
Exceptions may be allowed for unusual circumstances when approved in writing by the executive director or designee prior to the trip.
The traveler may choose to accept the per diem rate for out-of-state travel or to
be reimbursed at the actual meal cost, with original receipts, up to $62 per day.
The traveler will qualify for premium rates on the day travel begins and/or the day
travel ends only if the trip is of sufficient duration to qualify for all meals on
those days. The traveler may choose different reimbursement methods during the trip;
however, he/she must use the same method of reimbursement for an entire day. Reimbursement
is for the traveler only. If more than the traveler's meal is charged on a receipt,
this must be deducted to reflect the traveler's costs only. Actual meal cost includes
tax and tip. Alcoholic beverages are not reimbursable.
The premium cities are:
Arlington New York
Baltimore San Diego
Boston San Francisco
Chicago Washington DC