UVLink - LinkMail

UVLink email (LinkMail) is the primary and official email system for students. All official UVU messages are sent to this email account.


UVLink can be accessed through the UVLink login page. Login with your UVID and password.


  • Using LinkMail

    • Quotas

      • UVLINK mailboxes can store up to 100 Mb of data. When a Mailbox is 90% full the owner will start receiving warnings that the box is full. Once the box is full all incoming emails will be rejected and will bounce back to the senders. Mail can still be sent from a full box.
    • Size Limit

      • The attachment limit for emails sent from UVLink is 25 MB.
        The size of the UVLink mailbox is 100 MB.
        If your mailbox is near or at 200MB you cannot send large attachments. Before sending attachments, make sure you have enough space to do so in your UVLink email account.
    • Time Limit

      • All messages in your UVLink Email box are deleted after 135 days.  This includes messages in all the cabinets.
    • Address Book

      • Access the address book

        • With the E-mail application, you can access and create an address book that you can use to maintain information about your frequent online contacts. Use the following tips to access and navigate the address book.
          To open the Address Book, open the E-mail application and do one of the following:
          Click on the Address Book tab.
          Click the Address button to the right of the To: field in the Compose E-mail screen.
          The Address Book displays a list of all contacts, including a "name," "primary e-mail address," "display name," and "home phone" for each. Click on the "primary e-mail address" attribute (displayed as a link) and the Compose Message window opens allowing you to create and send a message to that contact. Click on the "display name" attribute (also displayed as a link) and you can edit information for the contact.
      • Manage contacts

        • Create a new contact
          • The Address Book allows you to maintain information about frequent online contacts. To create a new contact, you can access the Address Book and define a new contact from scratch, or you can add a message sender directly to the Address Book as a contact.
            If you are creating a new contact from scratch, open the Address Book and click the New Contact button located on the Address Book tool bar.

            If you are adding a message sender to your address book as a new contact, click the sender's e-mail address in the To field of the message window and the Address Book opens. The sender's e-mail address will be prepopulated in the Primary E-mail field.
            In the Personal Information section of the window, enter the contact's first name, last name, and display name (which is used in the display list to identify the contact).

            In the Contact Information section of the screen, enter an e-mail address for the contact if not already populated and any other information that you want to preserve about this person.

            Note: If you are adding the contact directly from the e-mail message, the sender's e-mail address will be automatically filled in.
            To save the contact, click OK. To exit without adding the contact, click Cancel.
        • Delete contacts
          • You can delete contacts that you have added to your address book. However, after you have deleted a contact, there is no way to recover it. To delete a contact from your address book, use the following procedure.

            If you have not already done so, click on the Address Book tab to open the Address Book.
            From the View menu, select the group that contains the contact that you want to delete.
            Note: If you are unsure of a contact, you can access a specific group and delete the contact. For example, if you had both a John Smith and a J. Smith in your All Contacts list and you knew you wanted to delete the contact who was in your English Study Group, you could access your English Study Group and delete the proper contact from there.
            From the display list, click the checkbox next to the contact that you want to delete.
            From the Address Book toolbar, click the Delete icon. The contact is deleted.

            Note: You can also delete a contact by clicking the contact's display name, which opens the edit contact window where you have a Delete Contact button.
        • Edit contact information
          • The Address Book allows you to edit information about individual contacts. To edit contact information, use the following procedure.

            If you have not already done so, click on the Address Book tab to open the Address Book.
            From the View menu, select the group that contains the contact that you wish to edit.
            From the display list, click the contact's Display Name. This is a link that opens the Edit Contact window.
            The Edit Contact window contains a number of fields that allow you to maintain information about the contact. Edit fields in this window as necessary.
            Note: You can also delete the contact by clicking on the Delete Contact button.
            To apply the changes, click OK. To exit without making changes, click Cancel.
        • Import/export contacts
            • With the Import feature you can import Address Books from other e-mail applications into the Luminis system. With the Export feature, you can export Luminis addresses to other e-mail applications. You can import and export addresses to and from Outlook Express, GroupWise, Eudora, and Netscape Communicator. Instructions for importing and exporting against these applications are provided in the Import/Export utility. To access the Import/Export utility use the following procedure.

              If you have not already done so, open the E-mail Center.
              Click the Address Book tab. You see the Address Book window.
              Click the Import/Export button.
              The Import/Export screen opens. For instructions on importing from or exporting to a particular e-mail application, click on the appropriate link on the right side of the screen.
      • Groups

        • Create a new group
          • The Address Book allows you to create logically related groups to organize individual contacts. For example, you might want to organize all the members of your English study group into an e-mail group of the same name. Groups allow you to quickly route messages to all individuals interested in the same information. To create a new group, use the following procedure.

            If you have not already done so, click the Address Book tab to open the Address Book.
            Click the New Group button located on the Address Book tool bar.
            You see the Add/Edit Groups window. In the Group Name field, enter a name for your new group.
            From the list of All Contacts, highlight the contacts that you want to add to the group. You can select multiple contacts by holding down the Shift or Ctrl buttons while clicking on the names.
            Click the arrow pointing toward the New Group Contents field. The selected names are added to the group.
            To delete individuals from the group, select the names from within the New Group Contents field and click the arrow pointing toward All Contacts.
            When the contents of the group meet your needs, click OK to save the group. You return to the Address Book. Wait a few moments and the new group becomes available in your View drop-down menu.
            To exit without creating a new group, click the Cancel button.

            To send a message to all members of a group, select the group from the View menu and click the E-mail Group button.
        • Delete group
          • You can delete groups that you have created in your address book by using the following procedure. However, once you delete a group, there is no way to recover it.
            If you have not already done so, click the Address Book tab to open the address book.
            From the View menu, select the group that you want to delete.
            Click the Edit Group button located above the drop-down menu.
            You see the Add/Edit Groups window. Click the Delete Group button. The selected group is deleted.
            To exit without deleting the group, click the Cancel button.
        • Edit group information
          • The Address Book allows you to edit group information to rename the group or change its members. To edit an existing group, use the following procedure.

            If you have not already done so, click on the Address Book tab to open the address book.
            To edit group information, select a group from the View menu.
            Click the Edit Group button located above the drop-down menu.
            You see the Add/Edit Groups window, which allows you to change the group name or to add/remove contacts. Edit fields as necessary.
            Note: You cannot edit information for the All Contacts group.
            To apply the changes, click OK. To exit without making changes, click Cancel.
      • Set address book preferences

        • To customize your address book, you can set the number of contacts to be displayed on each page. This address book preference is available under the E-mail Options tab.

          If you have not already done so, open the E-mail Center.
          Click the Options tab.
          You see the E-mail Options window, which allows you to set options for your e-mail application. Click the Address Book Preferences link.
          You see the Address Book Preferences window, which contains three options for the number of contacts to display on a single Address Book page: 20, 50, and 100.
          Select the number of contacts that best suits your needs.
          To exclude your e-mail address from being returned in e-mail address searches, click the "Exclude Me In Directory Searches" checkbox.
          Note: This feature is only available if your institution has enabled Global Address Book searches.
          To save the changes, click the OK button. To exit without applying a change, click Cancel.
    • Sending/Receiving E-mail

      • Compose a message

        • To compose (create) an email message, open the Compose email window.
          1. To open the Compose email window, click Compose located at the top of the LinkMail window.
          2. In the Recipients section of the window, type information in the following fields:
          To: The email address of the message recipient(s). This field is required. You can add multiple recipients by separating addresses with commas.
          CC: The email addresses of any individuals who must receive a carbon copy of the message.
          BCC: The email addresses of any individuals who must receive a blind carbon copy of the message, meaning others won't be able to see that this person has received the message.
          3. In the Enter Subject field, type a topic for the email message. This field tells recipients what the message is about.
          4. In the Enter Message field, type the message. The message will not support advanced text formatting (font styles, indenting, etc.). If text formatting is necessary, you can attach files that have been created in other applications to the message.
          5. If you want to spell check the message, click the Spell Check icon located below the message composition area of the window.
          6. If you want to save a copy of the message to your Sent folder, add a signature file that you have created, or obtain a read receipt, select these options. After you finish, click Send. If you are not finished, but want to preserve your work to send at a later date, click Save a Draft. The application will save a copy of your work into your Drafts folder.
          7. If you want to exit without saving or sending the message, click Cancel.
      • Addressing email messages

        • You can select an address for an email message from your contacts list in the email application.

        • 1. Click the Compose icon located at the top of the LinkMail window. You see the Compose email screen.
          2. Click the Address button located at the top of the Compose email screen. You see the Address Message screen.
          3. To select an address from your contacts list, select the appropriate email account from the All Contacts drop-down list, and then click either the To, Cc, or BCC buttons to place the recipient's address in the corresponding address field.

          To search for an email address, use the following procedure.
          1. Select the name of the directory you want to search from the Address Source drop-down box.
          2. From the Search For drop-down box, select the criteria you want to use in your search. You can choose to search by the user's first name, last name, or email address. Additionally, you can search by a group name, but group searches are limited to your personal email address book.
          3. In the Search Criteria field, enter the first name, last name, or email address you are searching for, and then click Search. You see a list of the email accounts that match your search criteria. You can use the asterisk character (*) as a wild-card in your search criteria. For example, entering C* in the Search Criteria field would return a list email accounts where the user's first name, last name, or the user's email address begins with the letter C.
          If your search returned several pages of matching accounts, you can browse through the search results either alphabetically or by page number. To browse alphabetically, select the appropriate page from the drop-down box displayed below the Search Criteria field. To browse by page number, enter a page number in the Page field displayed below the Search button and then click Go.
          To address a message using an address returned by the search, click either the To, Cc, or BCC link located next to the email account record. The user's email address will then appear in the appropriate address field on the Compose email screen.
      • Spell-check messages

        • LinkMail allows you to check your messages for spelling errors prior to sending them.

          1. From the bar at the bottom of the Compose email window, click the Spell Check button.
          2. If there are no spelling errors in your message, an alert appears that indicates that no errors were encountered.
          3. If there are spelling errors in your message, the Check Spelling window opens. The body of your message is displayed, and the first incorrectly spelled word is flagged in red.
          4. The misspelled word is displayed in the Enter New Spelling field. You can type in a correction or select any number of alternatives displayed in the Suggestions menu.
          5. Use the following buttons to select options for updating the misspelled word throughout your message:
          Change. Allows you to change this specific instance of the misspelled word to the suggested word.
          Change All. Allows you to change every instance of the misspelled word to the suggested word.
          Ignore. Allows you to skip this specific instance of this word.
          Ignore All. Allows you to skip every instance of this word.
          6. After it finishes checking the spelling, the spell checker returns you to the Message Composition window.
          7. If you want to exit without finishing the spell check, click Done. Any changes you have made to this point are saved. To exit without preserving any changes, click Cancel.
      • Send a message

        • To send a message, you must address the message to at least one recipient with a properly formatted email address. Your message should also contain a subject and body text. 

        • 1. Verify that the addresses contained in the recipient fields (To, Cc, and BCC) are correct.
          2. Verify the message's subject and text are correct.
          3. Verify that any attachments are correct.
          4. Select options for saving a copy of the message to the Sent folder, adding a signature file, or obtaining a read receipt as appropriate for your needs.
          5. Click Send.
      • Save/Send a draft

        • If you save a message as a draft, it is copied to your Drafts folder. After you save the draft, you can access and send it at any time.

        • 1. From the left-hand folder view, select the Drafts folder. (The folder changes color to indicate it has been selected.)
          2. You see a list of messages organized and displayed by the following identifying information:
          To. The email address of the primary designated recipient.
          Subject. The subject that you previously gave the message.
          Size. The size of the email message.
          Date/Time: The date and time the message was saved.
          3. From the display list, select the message you want to work with. You see a red arrow indicating that the message has been selected. The message itself appears in the preview pane located below the display list.
          Note: The check box next to the message allows you to select the message without previewing it.
          4. From the preview pane, click the Edit Msg icon. This launches the Compose email window.
          5. From the Compose email window, edit the message as necessary. You can change or add recipient addresses, change or add to the subject or text body, or add and delete attachments.
          6. When you finish the message, click Send. The message will be sent to the recipient(s) and--depending on how you've set the system--transferred from the Drafts folder to the Sent folder. You can re-save the message by clicking the Save a Draft button. The message will be sent to the Drafts folder once again, overwriting the previously saved version.
          7. To exit without making any changes to the draft, click Cancel. The draft will still be preserved in the Drafts folder until you delete the message.
      • Forward a message

        • Occasionally you may have to send a message that you received from one person to another person who also needs the message.

          1. From the message display list, select the email that you want to forward. In the preview pane above the message, you see a series of icons. Click the Forward icon.
          2. The Compose email window opens. Notice that the Subject line contains the subject of the message that you are forwarding, prefaced by the abbreviation Fwd.
          3. The message that you are forwarding is displayed in the Enter Message section of the window. The Attachments section of the window also indicates that you are forwarding a message.
          4. In the To, Cc, and BCC fields, enter email addresses for the recipients of the message you are forwarding.
          5. In the Message section, type any text necessary to indicate who you are forwarding the message from and why. You will type this above the message that is being forwarded.
          6. Once finished, click Send.
      • Reply to a message

        • Often, you will need to provide an answer or an acknowledgment of receipt to an individual who has sent you an email message or to all of the individuals who have received a message.

          1. From the message display list, select the email to which you want to reply.
          2. In the preview pane above the message, you see a series of icons. Depending on how you want to reply, click one of the two reply icons:
          Reply. Allows you to reply only to the message sender.
          Reply All. Allows you to reply to the message sender and all message recipients (except BCC recipients).
          3. The Compose email window opens. Notice that the To line is filled in with the email address of the individual who sent the message and, if reply to all has been selected, the addresses of any other recipients. The subject line contains the subject of the message that you are replying to, prefaced by the abbreviation Re.
          4. In the Enter Message box, type any text necessary to reply to the message. The message will not support advanced text formatting (font styles, indenting, etc.). If text formatting is necessary, you can attach files that have been created in other applications to the message.
          5. After you finish, click Send.
      • Delete messages

        • You can delete messages from any of your LinkMail folders using the following procedure:

          1. From the left-hand folder view, select the folder that contains the email message that you want to delete. The folder changes color to indicate that it has been selected.
          2. You see a list of messages organized and displayed by the following identifying information.
          3. From the display list, select the message you want to delete. You see a red arrow indicating that the message has been selected. The message itself appears in the preview pane located below the display list.
          4. From the email Center tool bar, click the delete icon.
          5. Depending on the folder that you have selected and the way you have set your delete message option in your mail preferences, the message is deleted in one of two ways:
          If you selected the Sent, Drafts, or Deleted folder, the message is permanently deleted.
          If you selected an Inbox folder (either from the primary mailbox or any of your external accounts) or another folder that you have created, and you have set your message delete preference to send deleted messages to the trash, the message is sent to the Deleted folder. This allows you to recover the message if necessary.
      • Get and view mail

        • To get and view mail, use the following procedure:

          1. To open LinkMail, you can click the email icon that appears in the system's tool menu, or click the email icon or a select message from within your email channel. When you launch LinkMail, the system retrieves and displays the first 20 new messages that have been sent to your default account. You can set the number of messages that are displayed on each page through the Options tab.
          2. To retrieve additional messages that have been sent to the default account, or to navigate through older messages contained in this account, use the page menu that appears above the message list. This menu displays the message page that you are currently viewing and the number of pages available. A page will contain the number of messages that you have specified through the Options tab. To view additional messages, type a new page number in the box and click Go, or click the >> symbol to advance to the next page.
          3. To refresh your Inbox email list at any time and display new messages, select the mailbox icon for the default account and click the Get Mail icon, which is located at the top of the LinkMail window. If you have unread messages in any folder, the folder text will appear in a bold face font.
          4. To retrieve mail from any other IMAP or POP accounts, select the folder that you have set up to store these messages and click the Get Mail icon. The system will poll the other server and retrieve messages. As with the default account, these messages will be retrieved in pages containing the number of messages that you have specified. To retrieve additional messages that have been sent to this account, or to navigate through older messages contained in this account, type the page you want displayed in the menu box and click Go.
          5. To view messages in other folders, click on the folder displayed in the left-hand folder view:
          Deleted. Contains messages you have deleted from your Inbox.
          Drafts. Contains unfinished, unsent messages you are still composing.
          Sent. Contains copies of messages you have sent to others.
          Inbox. Contains messages you have not moved to other folders.
          6. To open a particular message, highlight it in the display list. A red arrow indicates that the message has been selected. The body of the message appears in the bottom half of the email window.
    • Blocking/Filtering

      • Block email addresses

        • The E-mail system allows you to block e-mail messages sent from addresses you deem unacceptable. This feature allows you to avoid unsolicited bulk e-mail (a.k.a., SPAM). You can block messages directly from the window you use to view your messages, or you can block and unblock addresses from your Options menu. To block addresses from the message window, to create lists of other addresses to block, or to remove blocks that you have already put in place, use the following procedure.

          1.   If you have not already done so, open E-mail Center.
          2.  Select the message from the address you want to block.
          3.  In the message window you see message header (full or brief, as per your preferences) that contains the e-mail address of the message sender. Next to the address is a Block Address link.
          4. Click Block Address. You see a message stating the address has been blocked. From now on, messages received from this address will be sent to your Deleted folder.
          5.  To remove blocks or to add blocks outside of the message window, click Options. You see the E-mail Options window, which allows you to set options for your e-mail application.
          6.  Click Block Addresses. You see the Block Addresses window, which allows you to enter e-mail addresses to block, or to remove any blocks that you have previously enabled.
          7. To add a block, enter the address to be blocked in the appropriate field and click Block Address. The address is added to the Blocked Addresses section of the screen.
          8. To remove any of the blocks contained in the Blocked Addresses box, click the address to select it and click Remove. The sender's address will no longer be blocked.
          Note: To remove multiple blocked addresses, hold down the Shift or Ctrl key while you click each address that you want to remove.
          9. When you are finished adding or removing blocks, click OK. To exit without applying any changes, click Cancel.
      • Create a filter

        • The E-mail application allows you to create filters setting up a number of conditions that determine whether messages are to be routed to predefined folders. For example, you could set a filter that would recognize all messages coming from a certain individual (such as a professor) and route them to a special folder. Once you have created a filter, the system continues to route messages based upon its conditions until you delete or edit the filter. To create a new filter, use the following procedure.
          Note: Filters allow you to route messages to alternate folders in your e-mail account. Before you create a filter, you should create any folders to which you will route messages.

          1. If you have not already done so, open E-mail Center.
          2. Click Options. You see the E-mail Options window, which allows you to set options for your e-mail application.
          3. Click Filters. You see the Filters window.
          4. Click Create Filter. You see the Create/Edit Filter window, which allows you to set message filtering criteria for the following message components:
          From header. Using this message component, you can filter all messages where the sender's e-mail address (as contained in the From field) begins with, contains, does not contain, or ends with a letter, phrase, e-mail address, or other element. For example, you could set the system to filter all messages where the From component contains the phrase hotmail.com. This would allow you to direct all messages from this mail application to a special folder.
          TO/CC header. Using this message component, you can filter all messages where the TO and CC begins with, contains, does not contain, or ends with a letter, phrase, e-mail address, or other element. For example, you could set the system to filter all messages where the CC component contained the name Sally. This would allow you to direct all messages where the sender had CC'ed Sally to a special folder.
          Subject header. Using this message component, you can filter all messages where the Subject begins with, contains, does not contain, or ends with a letter, phrase, e-mail address, or other element. For example, you could set the system to filter all messages where the Subject contained the phrase Math. This would allow you to direct all messages related to Math to a special folder.
          5. Set the filter operations for the From, TO/CC, and Subject header components of incoming messages as suits your needs. If necessary, click Match Case. For example, this would tell the system to differentiate between a filter containing math and one containing Math.
          6. Once the filter operations are set, click Choose Folder. You see a folder view.
          7.  From the folder view, select the folder where the filtered messages will be routed. Click OK to set the destination folder. To exit without specifying a destination, click Cancel.
          8.  You are returned to the Create/Edit Filter window. You see information stating the folder to which the filtered messages will be routed. To change this folder, click Change Folder. To accept the folder, click OK.
          9.  You are returned to the Filters window. To apply the newly created filter to your current E-mail messages, verify the Enabled check box associated with the filter is checked and then click Apply Filters Now.
      • Delete a filter

        • The E-mail application allows you to permanently delete any of the filters you create or to disable them to be used at a later date. To delete or disable a filter, use the following procedure.

          1.  If you have not already done so, open E-mail Center.
          2.  Click Options. You see the E-mail Options window, which allows you to set options for your e-mail.
          3.  Click Filters. You see the Filters window.
          4.  You see details about each filter you have set up in the system, including the conditions you have built into the filter.
          5.  To delete a filter permanently, click the Delete link associated with the filter that you want to remove.
          6.  To disable a filter, but preserve its conditions so you can reuse it at a later date, deselect the Enabled check box associated with the filter.
          7.  To save changes and return to the Options window, click OK.
      • Edit a filter

        • The E-mail application allows you to edit individual message filters you have set up by changing or adding to the individual conditions associated with each filter, deleting a filter permanently from the system, or disabling a filter so that it can be used at a later date. To edit individual filter conditions, use the following procedure:

          1.  If you have not already done so, open E-mail Center.
          2.  Click Options. You see the E-mail Options window, which allows you to set options for your e-mail.
          3.  Click Filters. You see the Filters window.
          4.  You see details about each filter you have set up in the system, including the conditions you have built into the filter.
          5.  To edit a filter, click the Edit link associated with the filter you want to change.
          6.  If you elect to edit the filter, you see the Create/Edit Filter window. Reset the filter operations for the From, To/CC and Subject header components of incoming messages to suit your needs.
          7.  If you need to reset the destination folder, click Change Folder and select the folder where the filtered messages will be routed. Click OK to set the destination folder. To exit without specifying a destination, click Cancel.
          8.  You are returned to the Create/Edit Filter window. You see information stating the folder to which the filtered messages will be routed.
          9.  To accept the filter and folder, click OK.
          10. You are returned to the Filters window. To apply the newly edited filter to your existing e-mail messages, click Apply Filters Now.
          11. To Disable a filter, but preserve it for later use, uncheck the Enabled box next to the associated filter.
          12. To Delete a filter, click the Delete link next to the associated filter.
          Note: This procedure is permanent. Deleted filters cannot be recovered.
      • Set filter order

        • The E-mail application allows you to set up filters that impose conditions that route incoming message to special folders. As you add more filters to the system, they can be used in combinations with one another to more finely filter and route messages, or they can begin to contradict one another. In the E-mail application, the order in which a filter is displayed determines the order in which it is applied. For example, you may have two filters set up: Filter 1 routes all messages from a sender named "Professor Smith" to your English folder. Filter 2 routes all messages where the Subject contains "midterm" to your Inbox. However, if Professor Smith sends a message about a midterm, it will get filtered to go to your English folder BEFORE it has a chance to go to the Inbox. However, if you set Filter 1 as the condition where Subject contains "midterm," the same message will go to the Inbox, even if it is sent from Professor Smith.
          The order and interplay of the filters depends on your needs. To edit overall filter order use the following procedure.

          1.  If you have not already done so, open E-mail Center.
          2.  Click Options. You see the E-mail Options window, which allows you to set options for your e-mail.
          3.  You see details about each filter you have set up in the system, including the conditions you have built into the filter and the order in which each is acted upon. Filter 1 takes precedence over Filter 2, which takes precedence over Filter 3, and so on through all filters you have created.
          4.  Click Filters. You see the Filters window.
          5.  To reset the order of your filters, click the up or down icon associated with each filter. Note that Filter 1 will only have a down arrow and the last filter in the list will only have an up arrow.
          6.  Once the filter order is set, click OK. To apply the new filter order to existing messages, click Apply Filters Now.
    • Rules

      • Create an auto reply message

        • The E-mail application allows you to set up an auto reply message that can be automatically sent to individuals who are sending you messages, even if you are not there to reply.

          1. If you have not already done so, open the E-mail Center.
          2. Click the Options tab.
          3. You see the E-mail Options window, which allows you to set options for your e-mail application. Click the Auto Reply link.
          4. You see the Auto Reply window, which allows you to compose an auto reply message and specify the start and end dates for this message.
          5. From the Start on options, select the month, day, year, and time that the auto reply should start.
          6. From the End on options, select the month, day, year, and time that the auto reply should end.
          7. In the data entry field, type the auto reply message that will be sent automatically during these dates.
          8. Click the Enable Auto Reply check box. This feature allows you to preserve a standard auto reply message and re-enable it whenever you want.
          9. You can add your current signature file to the auto reply by clicking the Attach Signature button.
          10. To apply the auto reply options, click OK. To exit without applying an auto reply, click Cancel
      • Set an auto forward address

        • 1. If you have not already done so, open the E-mail Center.
          2. Click the Options tab.
          3. From the list of options, click Auto Forward. You see the Auto Forward window, which allows you to set an auto forward address for the e-mail application.
          4. In the "Auto Forward To" field, enter your e-mail address on another mail system (i.e. Gmail).
          5. To enable auto forwarding, click the OK button. To exit without setting an auto forward address, click Cancel.
    • Add a Signature

      • LinkMail allows you to create a signature file that can be added to any message that you send. For example, you may want to attach a signature that contains your title and an email address that can be clicked for automatic reply for the reader. To create a signature file, use the email Options tab and the following procedure.

        1. If you have not already done so, login to UVLink and click the email icon.
        2. Click the Options tab.
        3. You see the email Options window, which allows you to set options for your email application. Click the Signature link.
        4. You see the Signature window, which allows you to create the signature and specify whether the signature will be added to all messages by default.
        5. Type in the information you want to include as a signature. Note that you can only have seven lines, each up to 40 characters in length. To break information into separate lines, use the Enter key after each element of your signature. To enter an auto reply address that will show up as a hot link in your signature file, use the following format:
        mailto:youremailaddress
        6. To attach your signature to all messages that you send, check the option that reads: "Add signature to all messages by default." If you don't want to add the signature by default to all messages, leave this option unchecked and use the Add signature option available when you compose a message.
        7. To save the signature file and/or attach it by default to all messages, click the OK button. To exit without applying a change, click Cancel.
    • Folders

      • Create new folders

        • LinkMail displays a separate folder for each of the IMAP and POP email accounts configured for access through the email application, beginning with a folder for your default account. Beneath each folder, LinkMail provides five default folders you can use to organize your email messages:

          Inbox: Contains all new messages you receive.
          Drafts: Contains all unsent messages you are still composing.
          Sent: Contains a copy of each message you compose and send.
          Deleted: Contains all messages deleted from your Inbox.
          Search Results: Contains the results of your last email message search.
          These default folders appear in the left-hand side of the LinkMail window in an interactive folder view.

          You can create as many additional folders as you need.

        • 1. Click Add, located above the folder view.
          2. The Add Folders window opens. Select a destination folder from the icons displayed below the data entry box. If you select the primary mailbox icon, the new folder will be created at the same level as the Inbox. If you want to make a subfolder in an existing folder, highlight the destination folder from the folder view.
          3. In the Enter New Folder Name field, type a name for your new folder.
          4. Click OK. The new folder is created within the destination folder you selected.
          5. When you are finished creating, deleting, or editing folders, click Done. This returns you to the message view so you can get and compose messages.
          6. To edit or delete a folder, you can use the links that are provided.
      • Delete/edit folders

        • 1. To delete or rename a folder, click Edit or Delete options located above the folder view.
          2. Depending on your choice, either the Delete Folders or Edit Folders window opens.
          3. To delete the folder using the Delete Folders window, select the folder you want to delete from the folder view and click the OK button. Your folder is deleted.
          Note: If you have not selected a folder, the system prompts you to select a folder. You can delete only the folders that you have created. The system folders (Inbox, Drafts, Sent, Deleted, and Search Results) cannot be removed.
          4. To edit (rename) a selected folder using the Edit Folders window, select the folder that you want to rename from the folder view. The name of the selected folder appears in the Edit Folder name box. Type a new name for the folder and click OK. Your folder is renamed.
          5. When you have finished deleting or editing folders, click the Done button. This returns you to the message view so you can get and compose messages.
      • Move messages

        • After you create folders or rename folders to meet your needs, you can move messages among them as necessary.

          1. Select the folder that contains the message you want to move. From the display list, select the message(s). A red arrow indicates that the message is selected.
          2. From the LinkMail navigation bar, click the Move icon.
          3. From the folder view, highlight the destination folder where you want to move the message. The color of the destination folder changes to alert you that it has been selected.
          Note: You cannot move messages from the Sent or Drafts folder.
          4. Click OK. Your message is moved to the destination folder. To view the message, click the destination folder.
          5. To exit without moving a message, click Cancel.
      • Subscribe to folders

        • If you are accessing an IMAP server through LinkMail, you may occasionally need to subscribe to some of the folders on that IMAP server so that they appear in your folder view. Typically, subscribing to folders would be necessary only when you first add an IMAP server as another account and don't see all of the folders that you are accustomed to seeing, or if you create a folder through another client and don't see it when you access the account through LinkMail. To subscribe to IMAP folders, use the following procedure.

          Note: If a folder is unsubscribed, it will not appear in the folder view, even if it has subfolders (children) to which you are subscribed.
           1. If you have not already done so, open LinkMail.
          2. Locate the folder view on the left hand side of the LinkMail window menu and click the Subscribe link.
          3. You see the Subscribe and Unsubscribe window, which allows you to subscribe or unsubscribe to folders contained on the IMAP server that manages your external account.
          4. Click the mailbox icon for your external account. You see all the folders that are available to you on that account. Those to which you are unsubscribed will contain a symbol that indicates that you are not subscribed to that folder.
          5. Click a folder to subscribe to it (or to unsubscribe to it if you don't want it to appear in your LinkMail).
          6. To save the change, click the Done button. The folders to which you are subscribed will now be displayed under that account in LinkMail (or will not be displayed if you unsubscribed them).
  • Accessing LinkMail

    • Web Access

      • To login to UVLink email from the Internet:
        1.  Go to http://www.uvu.edu/email/
        2. Click on the icon for the system that you'd like to login to.
        3. Using your UVID and UVlink Password login.
    • Mobile Access

      • Phone must be IMAP4 capable to begin this process.
        1. Select IMAP4 as the server connection type.
        2. Put in UVID and UVlink Password.
        3. The server address for UVlink email is: "lummail.uvu.edu".
        4. The port will automatically be selected for IMAP4 so it is not necessary to change it.
        5. Authentication will be required to send and receive email after successful connection to the lummail server.
        6. Save the connection.
    • Forwarding to a Different Account

      • To setup auto forward in UVLINK:
        1. Open UVLink.
        2. Click the email icon on the top right toolbar.
        3. Chose the tab entitled "Options".
        4. Click "Auto forward".
        5. Enter the email account you desire.
        Even though the messages are being forwarded the original message will be kept in the UVLink email account. There is currently no way to have the originals deleted automatically after the forward has been completed, they must be deleted manually in UVLink mail.