Department Approval

What are Department Approvals?

During class scheduling, departments can choose to require a "department approval" for all students to be able to register for a class. These are not student holds and they are not prerequisites that are assigned during curriculum development. They simply provide departments a way to manage class registration for reasons such as the following:

  • The class requires an audition before a student can register.
  • The class is for an internship for which a student must have prior approval.
  • The class is a senior capstone where approval is needed.
  • The class is for research.
  • Professional level classes.

Who can authorize a department approval?

Any instructor assigned to a banner section has the ability to provide this override using the Course Section Authorization Tool. Instructors must take care to use the tool in accordance with departmental practice.

Instructions and Help

For the Course Section Authorization Tool. Videos included!

 

What exactly does the department approval do (and not do)?

What it does:

A "department approval" is a restriction that departments can apply to specific course sections. Instructors can use the Course Section Authorization Tool to create a banner override for a field within course section details called "Special Approval". Within this field is where the "department approval" restriction resides. The tool overrides that requirement ONLY!

What it does not do:

A department approval does not:

  • Override prerequisite requirements;
  • Override the enrollment cap;
  • Automatically register the student;
  • or Reserve a seat for the student.

How to submit a department approval (Video!)

  1. Go to https://my.uvu.edu/faculty/my-classes.html
  2. Select Course Section Authorization Tool under the 'Current Teaching' section.
  3. Choose a section.
  4. Search by Student ID or Student Name and click Submit Approval. All done!

How to review previously-submitted approvals

  1. Go to https://my.uvu.edu/faculty/my-classes.html
  2. Select Course Section Authorization Tool under the 'Current Teaching' section.
  3. Choose a section.
  4. Select Review Submitted Approvals.

NOTE: An 'RW' or 'RE' in the Status column means the student has registered. If the column is blank, the student has not yet registered.

How to rescind a department approval

The current version of this tool does not have that capability, though it will be available in a future release. Please send a request to registration@uvu.edu to rescind your approval.

What do the terms "Available", "Future", and "Expired" at the top of the cards mean?

  • Available - This means the section is available for you to provide your authorization to a student. See the date ranges at the bottom of the card.
  • Future - This means that you are not yet able to provide your authorization to a student. See the date ranges at the bottom of the card.
  • Expired - This means the availability to provide your authorization to a student has already passed.

What does "None of your sections currently require late add or departmental approval" mean?

 This means one of two things:

  1. None of your sections require department approval, so no authorizations can be granted (common).
  2. You are not assigned to any sections. Check with your department chair (not common).

Provide Feedback

To provide your experience and feedback using the Course Section Authorization Tool, please complete the feedback form. It's short and easy!

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