Additional information and supplemental forms to help your club succeed in your activities! If additional help is needed, contact your club ambassador or the Clubs office, clubs@uvu.edu.
Clubs Handbook
The Clubs Handbook provides clubs with knowledge to aid in their success. Get important dates and deadlines, learn the information to complete forms, and know policies and procedures for clubs at Utah Valley University.
Club Constitution Writing Guides
Every club is required to submit a constitution when registering. Your club constitution is the set of rules and guidelines that govern the club.
Constitution Requirements:
Every club constitution must include the UVU Non-Discrimination Policy. You can copy and paste the policy text into your constitution as the last paragraph.
Gift Transmittal & Donation Form
The Gift Transmittal & Donation form must be completed and accompany cash, checks, or gifts giving to the club by a business when the club submits the gift/donation to the Clubs Office.
This form is not needed when the donor is paying with a credit card, online through the donation portal.
Small Gift-In-Kind Form
This form is used most often by clubs. You will need the business to complete this form when they are giving the club items or money for a service the club provided. An example of when you would use this form, a business gives the club items to auction off at an event in exchange for the club add the company’s logo to printed materials, like a program, at the event.
The total value of the gift cannot exceed $5,000.
Large Gift-In-Kind Form
This is for gifts valued over $5,000 and is rarely used by clubs. If a business wants to give the club a high valued gift, the club will need to contact the Clubs Office before accepting the gift. The downloadable Large Gift-In-Kind form lists the steps the UVU Foundation requires with large gifts.
Utah Valley University W-9
Companies will ask for this form when you set up a fundraiser with them. The form helps businesses obtain important information about the University in order to make a payment.
Learning Library
Are you not quite sure how to fill out a form or even what form you need? Our Learning Library has short videos to help you step-by-step.
Clubs Publicity
The Clubs Office has expanded the publicity options available to clubs. Those low cost or no cost options can be selected as one of our publicity packages or as individual options on the a la carte menu.
Clubs Design Library
The Student Leadership and Involvement department graphic designers created 30 design specifically for UVU clubs. Clubs can select a design from the library and the graphic designers will add the event information and send you the design in 7 to 14 days.
Publicity Packages
The Clubs Office offers four (4) packages and an al a carte menu based on the size of your club's event. The chart below will show you the items available in each package, the size event each package is designed for, and the estimated cost of the package.
Platinum Package | Gold Package | Silver Package | Bronze Package | |
Large Events: Open to the Student Body & Community | Smaller Events: Open to the Student Body | Clubs/Department Events or Meetings | Meetings/Practice | |
Over 200 People | 125-200 People | 50-125 People | 1-35 People | |
~$52-$65 | ~$32-$45 | ~$12-$25 | No Cost | |
Designed Publicity | ||||
Club's Own Design | X | X | X | X |
Clubs Design Library | X | X | X | X |
Graphic Designers | X | X | ||
Digital Publicity | ||||
Connect Events & Online Calendar | X | X | X | X |
Digital Signage | X | X | X | X |
Social Media | X | X | X | X |
Printed Publicity | ||||
A-Frames (2) | X | X | ||
Banners (2) | X | |||
Flyers(250) | X | |||
Posters (25) | X | X | X | |
Yard Signs (19) | X | X | ||
Publicity Check-Outs | ||||
Directional A-Frame | X | X | ||
Other Check-outs | X | X |
UVU Clubs Medallions
The UVU Clubs Medallion needs to be on all print and digital publicity club’s create and use. The medallion also needs to be on your club shirts.
Publicity Templates
When creating print or digital media to advertise your event or club, you need to submit the graphics in the correct size. Here is the chart of publicity templates or you can download the page.
Independent Contractor Form
An independent contractor is an individual that provides a service to the club for an agreed upon price and is not an employee of the University.
Activity Participation Agreement
Clubs are required to complete the Activity Participation Agreement for any of the following club activities.
Adobe Sign - Activity Participation Agreement
Clubs Travel Agreement
Clubs with approved travel requests must have each member traveling complete the travel agreement. This form, along with the Activity Participation Agreement, are required for all students traveling.
Adobe Sign - Clubs Travel Agreement