Frequently Asked Questions

What is a PDD?

A Program Development Document (PDD) is a form that must be filled out to receive program or administrative unit approval from an outside body such as USHE or NWCCU. It is formally known as an R401.

How do I know if I need a PDD?

All new or deleted programs and academic administrative units must have a PDD. Any program who is modifying their core 25%, changing their name, or changing their program learning outcomes also need a PDD.

How do I know which PDD form to fill out?

There are templates for the different PDDs on the curriculum website. If you are unsure which template is right for you, please contact the curriculum office.

I submitted by course/program but need to make an additional change. How can I edit now?

Go to the particular course/program in CourseLeaf. In the upper right corner, under “IN WORKFLOW” you can see where your item is in the workflow. Queues shown in green have already approved, the orange shows its current location, the ones in gray have not reviewed the item yet. These queue indicators are also links. You can click on the queue/link you need to send an email requesting a rollback, or in some cases, if the queue is managed by a faculty member, they may be willing to make the edit for you. You may also email the Curriculum Office with a rollback request.

How do I make changes that affect multiple programs?

Any change that affects multiple programs within your department must be submitted by a faculty member and all the changes must be reviewed together. If a course change affects a program(s) outside of your department you may request that the curriculum office facilitate the change by requesting the facilitation in the justification portion of the course modification. If UCC approves the facilitation request, the curriculum office will update all courses and programs outside your department once the course change is fully approved.

How do I get an exception?

Curriculum deadlines are firm. However, if your change/addition is required by an outside accrediting body or is required by local industry, you may be able to receive an exception. Please contact Evelyn Porter, the UCC Chair, to see if your course or program may warrant an exception.

What are the curriculum deadlines?

Curriculum deadlines will differ depending on the type of curriculum proposal. New programs, program modifications, and porgram deletions that require a PDD will need additional time for internal reviews as well as outside approvals and are due much earlier. The curriculum webpage has upcoming deadlines and the curriculum timeline process that you can review to know where you should be in the process. 

Once I submit a curriculum item, how can I check where it is in the workflow, and how will I know when it has been fully approved?

It is important to frequently check on the progress of your curriculum proposal. You can see where your item is by pulling up the particular item in CourseLeaf. In the upper right corner, under “IN WORKFLOW” you can see where your item is in the workflow. Queues shown in green have already approved, the orange shows its current location, the ones in gray have not reviewed the item yet. In addition, ALWAYS read your emails from CourseLeaf. If an item is rolled back, an automatic email is sent to the faculty member listed as the initiator. In this case you will need to make necessary edits and resubmit. Once your item has been fully approved and processed, you will receive an automatic email notifying you of this. It is the responsibility of the faculty member that submits to monitor the proposals.