The U.S. Department of Education has a process to verify financial information in order to ensure accurate data is being reported on the FAFSA. If you are selected, it is required that you complete the process. If you do not complete Verification you will not receive federal aid.
Submit completed verification documents no later than:
Fall only students: November 15
Fall and Spring, or Spring only students: April 1
Fall, Spring, and Summer, or Summer only students: July 15
Review Your Financial Aid Tasks in Student Forms
To view your required tasks to complete your financial aid file, create an account and log in to Student Forms.
Complete and Upload All Required Verification Documents
There are web forms that must be completed within the StudentForms portal, and other documents are uploaded by using the Upload button listed under each task.
The Verification web form is signed electronically using your myUVU password.
Receive Financial Aid Award
If you were selected for Verification after being previously awarded, your financial aid award will be updated, if applicable. This usually occurs within 2 weeks of submitting all documents. If a change in your financial aid award occurs, you will be notified via email.
Helpful Verification Videos
If you were selected for Verification and have questions about how to complete the form(s), please view one of the following videos.
In certain situations, students and/or their families may appeal for a re-evaluation of their eligibility for financial aid. In other situations, students may appeal if they are not meeting Satisfactory Academic Progress (SAP), but want to remain eligible for financial aid.
Fall Semester: November 15
Spring Semester: April 1
Summer Semester: July 15
To be eligible for financial aid, all students are required to maintain Satisfactory Academic Progress (SAP). If a student is not making SAP, they have the option to complete an appeal to receive financial aid for a probationary period.
The dependency appeal process allows a student who has extenuating circumstances to appeal to be considered independent, even though they do not meet any of the independent student criteria on the FAFSA.
When you complete the FAFSA, you report your marital status as of that day. If you will marry, be divorced or separated after completing your FAFSA, please visit with a Financial Aid and Scholarships Counselor to determine if a change of marital status will benefit you.
Completing a Special Circumstances Appeal is the process that allows students/families to address income changes.
Including but not limited to:
If you think you may be a candidate for a Special Circumstance Appeal, visit with a Financial Aid and Scholarships Counselor.
The Cost of Attendance (COA) is an estimate of school-related expenses the student can expect to have for the academic year, or semester of enrollment at UVU. The COA is what determines how much financial aid a student may receive. The COA includes tuition and fees, books and supplies, room and board, personal (miscellaneous) costs, and minimal transportation costs to and from school (the purchase of a car is excluded).
On a case-by-case basis, a student may complete a Cost of Attendance Appeal that may be able to include costs for dependent care, a computer purchase, disability costs, etc. A COA Appeal may also be completed for housing and utilities if the student has extenuating circumstances.
Complete the UVU Admission's Process
Complete the FAFSA Application
UVU’s school code is: 004027
Taxes to provide when completing the FAFSA:
Complete All Financial Aid Requirements
Some students may have additional information that is required for UVU to collect before we can offer you any federal aid.
How to view your financial aid requirements
Accept your Financial Aid Offer
Awarding Federal Student Aid will not begin until late Spring. For example, if you completed your 2021-2022 FAFSA to receive aid beginning Fall 2021, you will typically see your financial aid offer in April 2021. View and accept your awards in myUVU.
How to view your financial aid requirements
Receiving your Financial Aid Award
Your financial aid will automatically apply toward your tuition and fees beginning the first day of classes as long as all outstanding requirements are resolved. Financial aid disburses on to student account balances every business day once the semester begins.
Once your student account is paid, any excess aid will be refunded to you by one of the following methods:
Student refunds are generally processed every business day once the semester begins.
Financial Aid Requirements and Verification
Fall Only Students: November 15
Fall and Spring, or Spring Only
Students: April 1
Fall, Spring, and Summer, or Summer Only
Students: July 15
Satisfactory Academic Progress, Dependency, Change of Marital, Cost of Attendance, and Special Circumstance
Fall Semester: November 15
Spring Semester: April 1
Summer Semester: July 15
Federal Direct Loan Requests
Fall Semester: December 1
Spring Semester: April 15
Summer Semester: July 1
Do I need to provide my parents' income information on the FAFSA if I was homeless, in foster care, assigned a legal guardian, emancipated, or adopted?
Generally if you are under the age of 24 and not married, you will need to provide your parents information regardless of currently living with them or not. However, each case is unique and you may not need to provide their information. Such cases may include:
Please contact the financial aid office with any questions.
Do I need to provide a home address on the FAFSA?
Use a mailing address where you can reliably receive mail. This can be a relative or a friend who has given permission to use the address.
I currently live with a relative, do I need to provide their information on the FASFA?
If you are currently living with grandparents or other relatives, their data should not be reported on the FAFSA unless they have legally adopted you.
I'm currently serving in the U.S. Armed Forces for purposes other than training. Do I need to submit my parent's information?
No. If you are currently serving the U.S. Armed forces or are a National Guard or Reserves enlistee who is on active duty for other than state or training purposes, you do not need to submit parent information.
What documents can I use to prove I was a homeless youth?
A statement stating you were at risk or became homeless from:
What if I cannot provide a homeless youth determination?
Still submit the FAFSA. Once the form is submitted, you can request a homeless youth determination from UVU's Financial Aid and Scholarships Office. This is not required, but it helps to determine your need. Some documentation that you may want to submit:
What documents can I use to verify my former foster status?
A copy of a court order, statement from a state or county child welfare agency, statement from a private provider agency that delivers child welfare services, or a statement from; an attorney, guardian ad litem, or court-appointed special advocate documenting the person's relationship to the student as well as the latter's foster youth status.
What makes me a veteran of the U.S. Armed Forces?
A veteran is anyone who has or currently is serving on active duty in the U.S. Armed Forces, or is/was a National Guard or Reserve enlistee who was called to active duty for other than state or training purposes, or is/was a cadet or midshipman at one of the service academies. Also,if released from active duty, cannot have had a dishonorable discharge.
What if I still have questions or still think that I do not need to submit my parents' information?
Please contact the UVU Financial Aid Office to speak with a Financial Aid counselor. We are more than happy to answer your questions and to help guide you through the process.
Electing Credit (CR)/No Credit (NC) may have negative consequences for Financial Aid received for the current term and eligibility for future semesters. However, it will depend on a student's specific situation.
If a student has a currently awarded university scholarship, electing Credit/No Credit may impact continued eligibility. Please check the terms and conditions for the specific award in ScholarshipUniverse.
Credit Grade for a Course
For Federal Financial Aid purposes, Credit for a course will be considered attempted and completed successfully. However, it will not improve your overall GPA for Satisfactory Academic Progress. If a student takes Credit for a course and retakes it for a letter grade in a subsequent semester, it may make the course ineligible for aid. For more information, see the Repeated Classes section below.
No Credit Grade for a Course
For Federal Financial Aid purposes, No Credit for a course is considered attempted but not completed successfully. A No Credit grade may cause a student to fall below the minimum standards required for Financial Aid and cause the student to be ineligible for future Federal Financial Aid. For information about how this may effect your Satisfactory Academic Progress, please see that section below.
No Credit courses will be treated the same as an Unofficial Withdraw (UW). If the institution is not able to document that a student began enrollment in the course and/or earned all of the aid that was received for the course, the student may be required to pay the funds back to UVU.
Check Your UVU Gmail Consistently
All of our important correspondences will be sent to your school Gmail. We will notify you when we receive your FAFSA, when you are awarded, if you have outstanding tasks, etc.
Complete All Financial Aid Requirements
Some students may have additional information that is required for UVU to collect before we can offer you any federal aid.
These requirements can be found here:
Accept your Financial Aid Award
Awarding Federal Student Aid will not begin until late Spring. For example, if you completed your 2020-2021 FAFSA to receive aid beginning Fall 2020, you will typically see your financial aid offer in April 2020. View and accept your awards in myUVU.
Receiving your Financial Aid
Your financial aid will automatically apply toward your tuition and fees beginning the first day of classes as long as all outstanding requirements are resolved.
Once your student account is paid, any excess aid will be refunded to you by one of the following methods:
Professional Judgment
If you or your family has experienced job loss, reduction of income, or unexpected expenses, please visit with a Financial Aid and Scholarships Counselor to see if adjustments can be made to your FAFSA information. Adjustments may result in an increase in financial aid.
Federal financial aid regulations limit the number of times a student may repeat a course and receive federal financial aid for that course.
If a student receives a W, E, UW, or NC in a course:
If a student elects to take a repeat class a third time:
When you receive financial aid, federal guidelines require that you make real and measurable progress toward your degree in order to continue to receive aid. This requirement is called Satisfactory Academic Progress (SAP).
UVU evaluates a student’s academic progress each semester beginning with the first semester attended. When evaluating SAP, all semesters of enrollment will be evaluated regardless of whether the student received financial aid during those semesters or not.
If you have a SAP hold on your student account, you may complete a SAP Appeal by logging in to STUDENTFORMS and completing all SAP Tasks.
Undergraduate students must maintain a cumulative GPA of a 2.0.
Graduate students must maintain a cumulative GPA of a 3.0.
The letter grades E, and UW are used in the GPA calculation. Receiving these grades will negatively impact the GPA. I, W, AU and NC grades are not used in the GPA calculation and will not affect the GPA. Once I grades are updated to a final grade, it will impact GPA. When SAP is run at the end of the next enrollment period, the change in GPA will be reflected in their SAP status at that time.
When a student repeats a course, the most recent grade is used for the GPA calculation.
UVU does not use GPAs from transfer credits. Transfer credits will not negatively impact a student's GPA.
Academic Renewal cannot be applied for either hours attempted/completed (quantitative SAP), or cumulative GPA (qualitative SAP) for Title IV purposes. Students who are granted Academic Renewal at UVU will have the credit hours removed from their earned credits and GPA for academic purposes. However, for SAP purposes, students are measured based on the original grades and not the changes due to academic renewal.
Undergraduate students are required to pass and complete 67% of all credit hours attempted.
Graduate students are required to pass and complete 80% of all hours attempted.
Completion Rate is calculated by dividing the number of earned credit hours by the number of attempted credit hours.
The letter grades I, E, W, UW, AU, and NC are not considered completed grades for SAP and will negatively impact the completion rate. Once I grades are updated to a final grade, it may impact a students completion rate. When SAP is run at the end of the next enrollment period, if there is a change in completion rate it will be reflected in their SAP status at that time.
All repeated courses are considered attempted credits and if the student does not complete the repeated course, it may negatively impact their completion rate.
All transfer credits are considered attempted and earned and will not affect the student's completion rate.
If a student completes 67% of all attempted credits, they will complete their program/graduate within the Maximum Timeframe.
Academic Renewal cannot be applied for either hours attempted/completed (quantitative SAP), or cumulative GPA (qualitative SAP) for Title IV purposes. Students who are granted Academic Renewal at UVU will have the credit hours removed from their earned credits and GPA for academic purposes. However, for SAP purposes, students are measured based on the original grades and not the changes due to academic renewal.
Undergraduate students in a bachelor’s degree may receive financial aid for up to 180 credit hours.
Undergraduate Students in an associate degree may receive financial aid for up to 90 credits.
Graduate students cannot receive financial aid if they exceed 150% of the graduate program's published length, as measured in credit hours. For example, if your graduate program requires 30 credit hours you will be failed for Maximum Timeframe if you exceed 45 credits.
The letter grades I, E, W, AU, and NC are considered attempted hours and count towards a student's Maximum Timeframe.
All attempted hours count towards a student’s Maximum Timeframe calculation.
All transfer credit hours are considered attempted and earned and affect Maximum Timeframe.
All repeated courses are considered attempted hours and count towards a student's Maximum Timeframe.
Students must attend without financial aid until their GPA and/or completion rate is meeting SAP standards.
An appeal may also reinstate eligibility.
If a student graduates from one program and enters a new program, new credit limits may apply and the class level violation may be cleared. Students must inform our office when graduating from one program and entering a new program.
An appeal may also reinstate eligibility.
Students that fall below the SAP requirements have the right to appeal their ineligibility for financial aid. Through the appeal process, students must demonstrate that extenuating circumstances occurred that caused them to fail and must state this in the appeal. Examples of extenuating circumstances are illness, injury, death of a relative, divorce, and mental health challenges.
If a student is failed SAP for GPA and/or Completion Rate, they may receive one warning semester per SAP standard. The student will receive the warning semester and financial aid for the next semester in which they enroll. A student on SAP Warning will receive an email informing them of this warning semester.
Students failed for Maximum Timeframe will not receive a warning semester.
If the student needs more than one semester to meet SAP standards, then the student will be placed on an academic plan.
Students who are granted an academic plan will receive an email to their myUVU email detailing the requirements of their plan. If at the end of each semester, the student meets the conditions of their plan, the student will continue to remain eligible for financial aid.
If the student fails to meet the conditions of their plan, the student no longer qualifies for financial aid. If the student has extenuating circumstances that has caused them to fail the conditions of their plan, they may complete a SAP appeal.
Complete the SAP Request Form
UVU will send you an email notifying you of your failure to meet SAP standards.
Log in to the StudentForms portal to complete the SAP Request Form. Please include in your statement the following:
Third Party Documentation
If you are failed for the Maximum Timeframe SAP standard, you will be required to provide one of the following:
If you are failed for GPA or the Completion Rate SAP standard, you are not required to provide third party documentation unless requested by the Financial Aid and Scholarships Office.
After the Appeal is Submitted
Your appeal will be reviewed and a determination will be made. You will receive an email notifying you of the decision.
If your appeal is approved:
If your appeal is not approved:
If you are considering withdrawing from the University you are strongly encouraged to first meet with a Financial Aid Counselor to determine how your aid eligibility may be affected. You earn the financial aid you have been awarded as you attend class during the semester. If you have been awarded financial aid and begin attendance, but then change your enrollment or fail to attend class for the semester, the UVU Financial Aid and Scholarships Office is required to recalculate the financial aid you are eligible for based upon your adjusted enrollment. Depending on when you withdraw, you will most likely owe money back to UVU.
Information regarding refunds is available here: HTTPS://WWW.UVU.EDU/CASHIER/REFUNDS.HTML or by calling the Bursar’s Office at (801) 863-7200
Information regarding petition for tuition refunds is available here: HTTPS://WWW.UVU.EDU/REGISTRATION/PETITIONS.HTML or by contacting the Registrar’s Office at (801) 863-8493
Withdrawing from courses will negatively affect your satisfactory academic progress. See: Satisfactory Academic Progress for more information or call the Financial Aid and Scholarships Office at (801) 863-8442
Instructions on how to withdraw from the University are available here: https://www.uvu.edu/registration/index.html or by contacting the Registrar’s Office at (801) 863-8493
Return of Title IV Policy (R2T4)
Federal Regulations require that a student’s eligibility for aid to be recalculated whenever a student withdraws from the university, either officially, unofficially, or receive no credit in a course (an NC grade).
Though your aid is posted to your account at the start of each semester, you earn the funds as you complete the period. If you withdraw, the amount of Title IV program assistance that you have earned up to that point is determined by a specific formula. The amount of assistance that you have earned is determined on a pro rata basis. For example, if you completed 30% of the semester, you earn 30% of the assistance you were originally scheduled to receive. Once you have completed more than 60% of the payment period or period of enrollment, you earn all the assistance that you were scheduled to receive for that period.
When a student withdraws from their course, the Financial Aid and Scholarships Office will attempt to obtain proof the student began attendance in an academically related activity such as participation in class, submitting an assignment, or taking a quiz or test. If proof of attendance is received, the Financial Aid and Scholarships Office will use the withdrawal date recorded in the Registrar’s Office as the official withdrawal date. If the student receives an NC, UW or E grade, the professor of the course is required to put a last date of attendance. For an E grade, if a last date of attendance entered is prior to the last day of class, E grades are considered unearned (unofficially withdrawn) and may be subject to a recalculation of federal aid. The withdrawal date is determined by the last date of attendance entered by the instructor or confirmed by academic activity listed in the student's Canvas record.
A repayment of aid is required when the amount of aid disbursed is greater than the amount earned, as determined by the recalculation. The responsibility for returning aid is allocated between the University and the student. The institution will return the unearned portion of aid applied toward institutional costs and the student will return the remainder. The Financial Aid and Scholarships Office will send written notification with the amount that was returned to the student’s address on file. Any amount to be returned to a loan program may be repaid according to the terms of the promissory note. Additionally, a student may be billed for any aid which was applied toward institutional costs, but was returned by the institution as a result of the student’s withdrawal. (The law assumes that financial aid disbursements are applied first toward institutional costs.)
The institution must return Title IV funds to the programs from which a student received aid during the semester as soon as possible but no later than 45 days after the date it determines the student withdrew.
Program Funds Must Be Returned in the Following Order:
When an R2T4 results in an amount to be returned, UVU will repay all funds to the Department of Education and the student will owe a balance to UVU.
Generally a credit balance remaining on the student's account will be refunded within 1-3 business days.
Any time a student withdraws and receives a letter grade of I, W, and NC, it will not affect a student's GPA, but will be included in the attempted credit hours and will negatively impact a students Completion Rate and Maximum Timeframe Satisfactory Academic Progress (SAP) standard.
Any time a student withdraws and receives a letter grade of E, and UW it will have a negative impact on the student's GPA, Completion Rate, and Maximum Timeframe SAP standard. For more information about SAP, see the Satisfactory Academic Progress section.
Post-Withdrawal Disbursements
If you did not receive all of the funds that you earned, you may be eligible for a post-withdrawal disbursement. The Financial Aid and Scholarships Office requires your written permission before it can disburse these funds. You will be sent a letter explaining any necessary requirements and documentation required to be completed in order to receive the funds. You will be given fourteen days after withdrawing to notify the Financial Aid and Scholarships Office that you wish to be considered for a post-withdrawal disbursement. You may choose to decline some or all of the funds.
Example 1
Student receives Full Pell Grant and Full Sub/Unsub loans as a junior/senior- $6,848 in total aid received.
Student is a resident paying full time tuition of $2,910.
If the student withdraws three weeks into the semester, the amount of aid to be returned is $5,546 (approx. 19% of the semester completed). Because the student earned 19% they can keep $1,302.
Example 2
Student receives Full Pell Grant and Full Sub/Unsub loans as a junior/senior- $6,848 in total aid received.
Student is a resident paying full time tuition of $2,910.
If the student withdraws two months into the semester (approx. 48% of the semester completed), the amount of aid to be returned would be $3,560. Because the student earned 48% they can keep $3,288.
