When you receive financial aid, federal guidelines require that you make real and measurable progress toward your degree to receive aid. This requirement is called Satisfactory Academic Progress (SAP).
UVU evaluates a student's academic progress at the end of each semester, using these three metrics:
Undergraduate students must maintain a cumulative GPA of a 2.0.
Graduate students must maintain a cumulative GPA of a 3.0.
The letter grades E, and UW are used in the GPA calculation. Receiving these grades will negatively impact the GPA. I, W, AU and NC grades are not used in the GPA calculation and will not affect the GPA. Once incomplete grades are updated to a final grade, it will impact GPA. When SAP is run at the end of the next enrollment period, the change in GPA will be reflected in their SAP status at that time.
When a student repeats a course, the most recent grade is used for the GPA calculation.
UVU does not use GPAs from transfer credits. Transfer credits will not negatively impact a student's GPA.
Academic Renewal cannot be applied for either hours attempted/completed, or cumulative GPA for Title IV purposes. Students who are granted Academic Renewal at UVU will have the credit hours removed from their earned credits and GPA for academic purposes. However, for SAP purposes, students are measured based on the original grades and not the changes due to academic renewal.
Undergraduate students are required to pass and complete 67% of all credit hours attempted.
Graduate students are required to pass and complete 80% of all hours attempted.
Completion Rate is calculated by dividing the number of earned credit hours by the number of attempted credit hours.
The letter grades I, E, W, UW, AU, and NC are not considered completed grades for SAP and will negatively impact the completion rate. Once incomplete grades are updated to a final grade, it may impact a student's completion rate. When SAP is run at the end of the next enrollment period, if there is a change in completion rate it will be reflected in their SAP status at that time.
All repeated courses are considered attempted credits and if the student does not complete the repeated course, it may negatively impact their completion rate.
All accepted transfer credits are considered attempted and completed and will not negatively affect the student's completion rate.
If a student completes 67% of all attempted credits, they will complete their program/graduate within the Maximum Timeframe.
Academic Renewal cannot be applied for either hours attempted/completed, or cumulative GPA for Title IV purposes. Students who are granted Academic Renewal at UVU will have the credit hours removed from their earned credits and GPA for academic purposes. However, for SAP purposes, students are measured based on the original grades and not the changes due to academic renewal.
Undergraduate students in a bachelor’s degree may receive financial aid for up to 180 credit hours.
Undergraduate Students in an associate degree may receive financial aid for up to 90 credits.
Graduate students cannot receive financial aid if they exceed 150% of the graduate program's published length, as measured in credit hours. For example, if your graduate program requires 30 credit hours you will be failed for Maximum Timeframe if you exceed 45 credits.
The letter grades I, E, W, AU, and NC are considered attempted hours and count towards a student's Maximum Timeframe.
All attempted hours count towards a student’s Maximum Timeframe calculation.
All accepted transfer credit hours are considered attempted and completed and will affect Maximum Timeframe.
All repeated courses are considered attempted hours and count towards a student's Maximum Timeframe.
GPA & Completion Rate Standards:
If you fail to meet the required minimum GPA and/or Completion Rate, you will be placed on a SAP Warning for one semester. You may still receive federal student aid during your warning semester.
Maximum Timeframe Standard:
There is not a warning semester if you have exceeded 150 percent of your program requirements. In order to be reconsidered for eligibility, you must complete a SAP Appeal.
If you are no longer eligible for financial aid due to not meeting one or more of the SAP standards, you may submit an appeal explaining why you were not able to meet SAP, and request to have your aid reinstated.
Probation: If a SAP appeal is approved, and you need one semester to meet SAP standards, then
you will receive a probationary semester in which you are still eligible to receive
federal aid.
Students who are granted probation will receive an email to their student email detailing
the requirements. If at the end of their probationary semester, the student is not
meeting SAP standards, the student will lose their federal aid eligibility. If the
student has extenuating circumstances that has caused them to fail the conditions
of their probation, they may complete another SAP appeal.
Academic Plan: If a SAP appeal is approved, and you need more than one semester to meet SAP standards, then you may be placed on an academic plan.
Students who are granted an academic plan will receive an email to their student email detailing the requirements of their plan. If at the end of each semester, the student meets the conditions of their plan, the student will continue to remain eligible for financial aid.
If the student fails to meet the conditions of their plan, the student no longer qualifies for federal aid. If the student has extenuating circumstances that has caused them to fail the conditions of their plan, they may complete another SAP appeal.
1
Complete a SAP Appeal
Log in to the portal to complete your SAP Request Form. Please include the following information in your statement:
2
Third Party Documentation
If you are failed for the Maximum Timeframe standard, you will be required to provide one of the following:
If you are failed for GPA or the Completion Rate SAP standard, you are not required to provide third party documentation unless requested by the Financial Aid and Scholarships Office.
3
You submitted your appeal, now what?
Your appeal will be reviewed, and a determination will be made. You will receive an email notifying you of the decision.
If your appeal is approved:
