Reserves for Faculty

Adding Reserves Materials

To have an item placed on Print Reserves or Electronic Reserves (ERES) please fill out the Reserve Request Form or Print it and drop it by the Circulation/Reserve desk.

Attention Reserve Users

In order to comply with copyright guidelines, the following must be included with each copied reserve item (i.e. articles, book chapters, etc):

  • Title page of book or journal
  • Copyright notice of book or journal

In order to comply with the terms of Family Educational Rights and Privacy Act (FERPA) the UVU Library requires that student authors and the requesting faculty member sign a release form before student created materials are placed on Electronic Reserve.

The student's signature indicates his/her permission to have their material(s) placed on Electronic Reserve and relieves the UVU Library from any related FERPA infringement. The student retains the right to remove his/her materials at any time for any reason.

Questions should be directed to eres@uvu.edu.

Print Reserves

  • Loans from faculty and departments are housed at will.
  • The Library will place on course reserve:
    • Legally acquired physical books, journals, audio recordings, video recordings, maps, and other formats owned by the library or by the faculty or staff member.
  • The Library will not place on course reserve:
    • An illegally acquired item or copy thereof
    • Copies intended to substitute for an anthology, compilation, or collected work
  • The Library will conduct a Fair Use analysis of all items submitted for placement on reserve.
  • The title page and copyright notice of publication must be included with each copied reserve item (i.e. articles, book chapters, etc…).

Electronic Reserves

Electronic Reserves Instructions for Faculty

  • UVU faculty or staff may place items on ERES by filling out a Request Form and submitting it to the reserve staff.
  • All items are processed on a first come, first served basis. Due to the volume of items received at the beginning of semesters, please submit your materials as early as possible to ensure that they are available on time.
  • Make sure all pages are clean, clear, and not double-sided.
  • Library, faculty, and staff owned videos may be added to ERES, but are handled on a case by case basis, please contact the ERES specialist for more information.

Student Work

To comply with the terms of Family Educational Rights and Privacy Act (FERPA), the UVU Library requires that student authors and the requesting faculty member sign a release form before student-created materials are placed on Electronic Reserve.

The student's signature indicates his/her permission to have their material(s) placed on Electronic Reserve and relieves the UVU Library from any related FERPA infringement. The student retains the right to remove his/her materials at any time, for any reason.

UVU Library Electronic Reserve Student Release Form

Electronic Reserves Protocols

  • Submit reserve items in advance
    • All items are processed on a first come first serve basis. Due to the volume of items we receive at the beginning of the semester, it is advised that you submit your readings, syllabi, and other course materials as early as possible to insure that they are available to your students when needed.
  • Make sure your copies are clean, clear and not double sided.
    • Please make sure your copies are free of black edges. We are able to scan an item more quickly if we do not have to cut, crop, and recopy the readings ourselves. Clear copies insure that the file size will remain small enough for students to download from home.
  • All reserve items must have the original title page and copyright page.
    • Readings can be put on electronic reserve for 1 semester only without copyright permission. Documents that need to be put on reserve for 2 or more semesters need copyright clearance.
  • Reserve request form is required
  • Submit a reserve request form per course with the item(s)
  • All ERES pages are archived at the end of each semester.

Photocopies, Copyright and Library Reserves

 
  • The Library will add to ERES:
    • Reasonable portions of legally acquired  books, journal articles, audio & video recordings, maps, and other formats owned by the library, faculty or staff .
  • The Library will not add:
    • An illegally acquired item or copy
    • A copy of an entire book, long poem, or periodical
    • Copies intended to substitute for an anthology, compilation, or collected work
  • The Library will conduct a Fair Use analysis of all items submitted for placement on ERES.
  • The title page and copyright notice of publication must be included with each copied ERES item (i.e. articles, book chapters, etc…).

The following is a brief outline of copyright law and guidelines for placing photocopies on reserve.

  • You may:
    • Copy only a portion of the following copyrighted materials to place in reserve:
      • chapter of a book
      • article from a magazine or newspaper, short story, or essay (2500 words maximum)
      • complete poem if under 250 words, or excerpts from a longer poem, not to exceed 250 words
    • You may make multiple copies IF:
      • it is "inspirational" (not enough time to expect a timely reply to a request for permission) AND
      • the copying is for one course only AND
      • a maximum of five (5) copies per item is made AND
      • there are no more than nine (9) instances of "inspirational" copying in one school semester AND
      • the original copyright notice appears on all copies of the work
      • you have written for permission to copy when the copying is NOT spontaneous
        • you may use the material until you have an answer
        • if the answer is "NO," then all copies MUST be destroyed at that time
        • if copy permission is granted, you may have further criteria to meet (such as a charge from the publisher) and must do so
      • copying is made at a campus copy center (use of a for-profit copy center violates the copyright law)
    • You may not:
      • Copy to create or substitute for anthologies, compilations or collective works (photocopies of copyrighted materials cannot be used in place of a course textbook)
      • Copy an entire work
      • Copy a work if the library does not have the original as part of its collection
      • Use the same material for succeeding semesters, unless permission is secured from the copyright holder; all copied materials coming under the legal limits of "fair use" will be returned to the instructor at the end of the semester.

    Out of print does NOT give permission to photocopy, but may justify limited "fair use" copying (see above).

    The library requires faculty members to certify that photocopied material placed on reserve is covered under the "fair use" provisions of the law, or that permission has been obtained from the copyright owner to copy the materials. Verification of permission to copy must be supplied and a copy will be kept in reserve along with the request to place the item on reserve (see photocopy reserve request form).

Contact Us

Circulation Desk: 801.863.8886
Reference Desk: 801.863.8840
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Print Reserves

Cole Smithey
zsmithey@uvu.edu
801.863.6845
FL 214

Electronic Reserves

Alan Stephens

Alan Stephens
stepheal@uvu.edu
eres@uvu.edu
801.863.7367
FL 109

Resources

Reserves for Students

Protocols:

Updated: June 7, 2016

Electronic Reserves is available for current UVU faculty to place supplemental course material online. Course materials must be reactivated each semester.