An independent contractor is an individual that provides services to the University
in such a manner as to be free from University control over performance.
Per Policy 210 Independent Contractors, an agreement must be in place before an independent contractor begins providing services to the University. Departments
must adhere to the following procedure for independent contractor engagements. Failure
to follow this procedure will result in a violation of Policy 210 and will be reported
accordingly.
Small Independent Contractors (under $600)
For independent contractors that will be paid a total amount less than $600, the engaging
department should follow these steps:
- Navigate to the Independent Contractor Agreement page in MyUVU and follow the directions on that page to fill out the form and send the template
agreement to the independent contractor for signature via Adobe Sign.
- The UVU employee that initiated the agreement in MyUVU will be emailed the completed
agreement once the independent contractor signs. Save this document for use after
the contractor's services are complete. The independent contractor may begin performing
services after the agreement is complete.
- Once the independent contractor has completed the services, initiate payment in Wolverine Marketplace by following steps 4-6. (The process for initiating payment is the same as has been
done previously.)
- If the independent contractor does not have a vendor profile setup in Wolverine Marketplace,
fill out and submit the Individual Setup Request form in Wolverine Marketplace. The
completed independent contractor agreement contains all the information you need to
successfully fill out this form.
- Once the independent contractor is setup, fill out and submit the Independent Contractor
Payment form in Wolverine Marketplace. The completed independent contractor agreement
contains all the information you need to successfully fill out this form.
- Upon approval of the Independent Contractor Payment form by the index responsible
party, payment to the independent contractor will be initiated.
Independent Contractors $600 or more
For independent contractors that will be paid a total amount of $600 or more, the
engaging department should follow these steps:
- Fill out and submit a non-catalog requisition in Wolverine Marketplace describing the services that will be performed and the total amount that will be
paid to the independent contractor. Use the commodity code SERVCONT and provide contact
information (name, phone, email) for the independent contractor.
- Once the requisition has been approved by the index responsible party in Wolverine
Marketplace, Purchasing and the Contracts Manager will reach out to the requesting
department to finalize details regarding the independent contractor engagement.
- The Contracts Manager will finalize an independent contractor agreement and send it
out for signatures by the appropriate University party and the independent contractor.
Once the agreement is complete, a University purchase order is issued and sent to
the independent contractor, after which the independent contractor may begin performing
services.
- In order to request payment, the independent contractor must provide an invoice for
the work they have performed. The independent contractor must reference the related
University purchase order number on their invoice(s). Invoices should be submitted
to Accounts Payable at ap@uvu.edu.
- The requesting department must create a receipt in Wolverine Marketplace for the performed
services before payment will be sent to the independent contractor.
