Student Systems Access

The Registrar’s Office approves and grants access to systems that house student data. UVU employees (or authorized non-employees) may need access to certain data based on the job duties of their position. Per FERPA, the Registrar’s Office grants only the access that is necessary for school officials and those with legitimate educational interest.

Instructions and Forms

Employees

What needs to happen first?

  1. Employee must have paperwork in process with People & Culture (HR) to be set up in the correct position.
  2. Employee must complete FERPA training (link sent via email and available on UVU Auzmor).
  3. Employee must read and sign the UVU Employee Confidentiality and Data Protection Acknowledgment.

Who submits the form?

An employee's supervisor or a department admin.

How long does this process take?

Up to 5 business days (can be much quicker if the steps above are complete!)*

*NOTE: We are currently experiencing increased ticket volumes and going through internal team changes, which may delay access processing. For urgent needs or requests pending over two weeks, please contact [email protected]. We appreciate your understanding and patience.

Go to the Employee Form

Non-Employees

Note: the person must first have a UVID.  Request an ID in the UVID Request for Non-Employees section below.

What needs to happen?

  1. UVU Sponsoring Department submits the form.
  2. Authorized Non-Employee completes FERPA training  (sent via email).
  3. Authorized Non-Employee must read and sign the Utah Valley University Employee Confidentiality and Data Protection Acknowledgment (sent via email).

How long does this process take?

Up to 10 business days (can be much quicker when the steps above are complete!)*

*NOTE: We are currently experiencing increased ticket volumes and going through internal team changes, which may delay access processing. For urgent needs or requests pending over three weeks, please contact [email protected]. We appreciate your understanding and patience.

Go to the Non-Employee Form

UVID Request for Non-Employees

This form is used to request the creation of a UVID for a sponsored non-employee who may need a UVU ID card, systems access, bus pass, door access, etc. Examples of non-employees needing UVIDs are:

  • BYU ROTC Faculty and Staff
  • Visiting Scholars
  • High School Concurrent Enrollment Instructors
  • Educational Endorsement Instructors
  • UCAS Faculty and Staff
  • LDS Institute Instructors
  • International Advisory Board Members (President's Office)
  • Those needing Wee Care Access
  • Those needing Dining Services Door Access

UVID Request Process

  1. A UVU sponsoring department staff submits the request for the non-employee.
  2. The request is reviewed by the Registrar's Office Systems team and a copy is sent to the college or school dean (where applicable).
  3. A UVID is created.
  4. The submitter receives a confirmation email with the UVID included.

 

If the non-employee needs system access, door access, a bus pass, etc., those requests are handled separately.

 

Submit Request Form

 

Questions? Contact the Registrar’s Office Student Systems Access team:

[email protected]