If you will have an overnight stay. Submit your request to travel within the CONCUR system. You can access CONCUR by single sign on through myUVU>Employee>Purchasing & Travel
Mileage- If there is no overnight stay with mileage. Please submit using WOLVERINE MARKETPLACE. All other mileage submitted through CONCUR is computed from the internet or mileage chart. If travel is to several points in one area, keep track of miles driven and list as AREA travel. Mileage is reimbursed at the allowable rate. Reimbursement rates are based on the State of Utah rates. The rates are $0.38 per mile when a state car is available for use but not taken, and $0.54 per mile when a state car is not available or appropriate for use.
In state travel via private automobile reimbursed at the mileage rate multiplied by the miles driven or the lowest available airfare (through the Travel Office) plus airport transportation and reasonable parking fees, whichever is less. No additional expenses are reimbursed for travel en route. The University will reimburse only those expenses incurred had the traveler used a commercial airline. Mileage with overnight stay and Mileage in Leiu of airline is done through CONCUR and the UVU Travel Department
Rental cars, if considered necessary, are to be reserved through CONCUR , Contracted rates are dropped into the CONCUR system and include unlimited miles, liability and collision insurance, and the loss damage waiver. There is no charge for underage drivers and an additional driver can be added at no extra charge. Rental cars are available for both in-state and out-of-state travel. If you choose to book your own rental car, UVU is not responsible to reimburse any damage and collision waiver expenses. The Travel Office will only make the reservation. It is the traveler’s responsibility to pay for the rental then later be reimbursed at the end of the trip.
Parking is available at the airport and by various external vendors. Long-term parking can be utilized at the current rate of $9.00 per day. Short-term or parking provided by external vendors is not reimbursable for amounts greater than the current airport long-term parking rate. Parking for in state travel with no overnight stay should be submitted through Wolverine Marketplace.
Meal allowances are now GSA Per Diem rates and can be estimated within CONCUR at the time of your request. An overnight stay is required to receive any meal allowance. Meals included in or provided by conference registration fees will not be reimbursed. You will receive 75% if the per deim on day of travel.
Receipts for hotel, taxi, limousine, rental car, registration fee, etc. are required to receive a reimbursement. Hotel and restaurant charges need to be itemized on the receipt. Hotel bills must show a zero balance due. If there is any question obtain and keep any receipt.