Frequently Asked Questions (FAQ)

Report Concerns - EthicsPoint

  • What is EthicsPoint?

EthicsPoint is a confidential internet and telephone based reporting tool, with the option of anonymous reporting, that helps UVU and its employees work together to address fraud, abuse, misconduct, or other violations in the workplace. EthicsPoint is managed at UVU by Internal Audit, who are independent of UVU's management team.

  • What should be reported? 

EthicsPoint should be used to report ethical, policy, legal, or financial issues or concerns. For example, unethical behavior, violations of law or policy, potential conflicts of interest, theft, etc. should all be reported. EthicsPoint is designed to report any violation of our stated policies or other concerns you may have. 

  • Is EthicsPoint anonymous?

Yes. An EthicsPoint report can be filed either online or by phone call, and neither method requires you to disclose your identity. 

  • Who reviews EthicsPoint reports?

Internal Audit manages UVU’s anonymous reporting hotline, EthicsPoint. Internal Audit conducts fact-finding / investigates, or assigns to an appropriate campus department (HR, Title IX, Academic  Affairs, etc.), reports from any source including EthicsPoint. Internal Audit follows up with the assigned department to ensure resolution.

This hotline service does not replace or supersede existing reporting methods. The University encourages employees to bring concerns to their supervisor, Human Resources, or other campus entities as appropriate.

Internal Audits

  • What is Internal Audit? Do you work for UVU?

Internal Audit works for UVU, but reports to the Board of Trustees Audit Committee. Audit Committee is an independent, management oversight function.

  • Why are we being audited?

Departments are chosen based on a variety of factors. Considerations include resources and need, if the audit is required per UVU or Utah Board of Higher Education Policies, previous audit coverage, time since last audit, complexity and size of operations (budget, number of employees, carryover), perceived risk, requests by management, reports through EthicsPoint, etc. Our work, including planned audits, is prioritized as follows:

1) Utah Board of Higher Education's required audits

2) Tips and EthicsPoint reports

3) Requested and transfer audits

4) Planned audits

  • What can I expect?

Internal Audit works hard to provide a positive experience. While a single individual conducts most audits, some audits are conducted in teams. Audits vary in length depending on the scope. An audit may extend from just a few days to several weeks or months. Please see "The Audit Process."

  • Do I have any say in this process?

Yes. The Internal Audit process is a cooperative effort between management and the auditor.  Full participation, questions, comments, and feedback are essential to the success of the audit. There may be times, however, when because of the sensitive nature of the issue involved, the auditor will have to follow a course of investigation for which the circumstances are not appropriate for collaboration.

  • What documents will I likely need for an audit?

We will let you know what we need to review. The most important thing you can provide us is your time and the opportunity to ask questions; however, some common documents include:

• Long and short range management plans.

• Department-specific policies and procedures.

• Internally generated reports, such as reports you review on a weekly or monthly basis (budgetary, financial, management, exception reports, etc.).

• Job descriptions and/or Org Charts that accurately reflect your area.

• Source documents such as email approvals, receipts, any tracking logs you may have (such as for department-owned equipment), revenue deposit slips, etc. 

  • What happens at the end of an audit? What do you do with your results?

Please see "The Audit Process."