Cloud Storage - OneDrive

Service Description

OneDrive is UVU's preferred cloud storage provider. 

How to Access Service

Use the button to access UVU Box.


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UVU Cloud Storage


Box is UVU's preferred cloud storage provider. UVU Box allows each employee to quickly and easily collaborate internally and externally, bringing all employees, information and applications together to transform how each UVU employee works.

  • Unlimited secure storage
  • 15GB single file size limit
  • myUVU password protected
  • Access from multiple devices
  • Streamlined collaboration


The following chart explains the types of data allowed on different storage devices:

= Permitted to store; = Must be encrypted and requires approval; = Encryption strongly suggested; = Not permitted to store

Restricted Data
Storage Public Sensitive Data PII / SSN HIPAA / Patient Data PHI PCI / Credit Card Data
S: Drive
Microsoft OneDrive
Adobe Creative Cloud
Google Drive
Personal Drives Personal data only; no UVU data

detailed data classification document is available online.

Frequently Asked Questions

What can I store in UVU Box?

You can store any data in UVU Box except for restricted data, as defined by the University. If you need to store restricted data, you must contact the IT Security Office for proper storage instructions and approved exceptions. Please see the Security section of this page for more information. You can also view the data classification table available on the Cloud Services page for additional information.

How do I get my account?

You can log in to your UVU Box account by going to You will be asked to confirm that you are associated with Utah Valley University. You will be brought to a UVU Login Services page where you can sign in with your UVID and password.

After signing in for the first time, you will be prompted to agree to the terms and conditions and to complete the account creation process. Soon, you will also be able to access UVU Box from within myUVU.

How will the UVU Box accounts conflict with existing personal Box accounts?

Any existing Box accounts setup with a UVU email address will receive an email that will request that the account be joined in UVU’s instance of Box. A backup of any data saved in the personal instance of Box is recommended before joining UVU’s instance of Box.

Will this be accessible off campus without the use of VPN?

Yes, the use of VPN is not required to use Box off campus.

How will migration of all S drive data happen, and when?

This phase of the project will be forthcoming in 2018.

What about personally identifiable information (PII) data that has to be secured?

Access to Private Sensitive Information (PSI) such as Social Security Numbers and credit card information is controlled by state and federal laws. Please refer to UVU PSI Policy number 449 for more details.

How will we access the data (is off-campus the same as on-campus)?

The process for logging into Box is the same, regardless of whether the user is located on or off campus.

Can I share from the My Files folder?

No, the personal My Files folder given to all Box users cannot be shared. However, anything stored in the Internal Share folder can be shared with any UVU employee or student.

Data that needs to be shared to users outside UVU should be stored in the External Share folder.

Does Box have revision history?

Yes, you can view the version history of a file by clicking on the "V" below the file name or when previewing a file. You can open the version history window through the More Options menu (... > Properties > VersionHistory).

What should I do to encrypt data for storage on Box?

If you feel that the information you want to store on box is sensitive, please contact the UVU IT Security Office for consultation.

Can I make a read-only file shared?

Yes — when a new folder is created, read-only permissions can be set by selecting the Viewer permission for each user that should have read-only access.

What about students using Box?

Active students can now set up an enterprise Box account. Instructions are provided on the Student Box webpage. Students will use their myUVU Outlook Email account ([email protected]) to initiate Single Sign-On. This will allow students to sign in to Box with their UVID and password.

Can I use the My Files folder for my personal files (pictures, etc)?

Yes, you can.

Will I be able to map Box as a network drive?

We are working to procure a solution to allow drive mapping or other convenient access to Box. Using the web-based interface and Box Drive are currently the recommended methods for using Box.

Box Sync – What if I want to use this to upload files?

You must enable this feature through the web first. 

Who should I contact for assistance?

For additional questions, please contact the UVU Service Desk.

How do I share folders in UVU Box?

Folder and subfolder permissions on Box follow a "waterfall" design in which individuals only have access to the folder they are invited into, as well as any subfolders beneath it. Please note that users can be invited into folders but not individual files.

Why Box?

UVU chose Box after careful consideration of cloud storage options that allowed for storage, collaboration, security and compliance. Box was chosen as the preferred platform for UVU. Box is a vetted Internet 2 Partner that provides a faster pathway from UVU to Box than traditional Internet providers.


Support and Training

The videos below will help you get started using UVU Box.


If you would like more in-depth UVU Box training videos, refer to the Box Community Video Library.

If you need further UVU Box support, contact the UVU Service Desk.


If you would like to request Box training for a department or group of people,please contact the UVU Service Desk:


Box Drive:

Box Drive streams your content from the cloud to your desktop, taking up very little hard drive space as you access, share, and work with all your files. It is in public beta. You can find installation files for Box Drive for both PC and Mac on Box's website.

Note: There are known issues with having both Box Sync and Box Drive installed on your machine. If you have Box Sync installed, follow the instructions to uninstall Box Sync.

Please contact the UVU Service Desk with any additional questions regarding Box Drive.

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