Accounts Payable performs general payment and accounting tasks, including reviewing
and processing invoices, check requests, independent contractor payments, and maintaining
vendor files and records.
Check Requests
Check Requests are intended to generate payments to individuals or organizations for
transactions not involving the purchase of goods or services, such as:
Personal Reimbursements ($150 or less)
Grant Payments
Department Refunds
Cash Awards (non-employees)
The Check Request Form can be found in Wolverine Marketplace. Departments should follow the instructions on the form.
The individual or organization being paid will need to be setup in Wolverine Marketplace
before the Check Request Form can be submitted. Please see more about Vendor Setup
below.
Independent Contractor Payments
An independent contractor is an individual that provides personal services to the
University in such a manner as to be free from University control over performance.
Typically, the independent contractor has a principal place of business other than
the University, has a business license, and offers services to the general public.
The Independent Contractor Payment Form can be found in Wolverine Marketplace. Departments
should follow the instructions on the form. The form should be submitted after the
independent contractor has performed the service.
Departments should ensure they are complying with Policy 210 Independent Contractors before engaging an independent contractor for services.
The independent contractor being paid will need to be setup in Wolverine Marketplace
before the Check Request Form can be submitted. Please see more about Vendor Setup
below.
Vendor Setup
Accounts Payable sets up vendors for Check Requests, Independent Contractors, and
Mileage Reimbursements.
To request a new vendor setup, departments should submit the AP Vendor Setup Request
Form in Wolverine Marketplace. Departments should follow the instructions on the form.
A completed W-9 form is required for cash awards and independent contractors and will need to be attached
to the AP Vendor Setup Request Form.
Departments will receive a notification from Wolverine Marketplace when the vendor
has been setup.
Invoices
If a department receives an invoice for goods or services ordered via purchase order,
please promptly send the invoice to ap@uvu.edu or intercampus mail it to MS109AP. Invoices should not be held by departments. Failure
to forward invoices to Accounts Payable may result in late fees or interest charges.
To check on the payment status of an invoice, departments can use Wolverine Marketplace to look up the originating purchase order and corresponding invoices.
Accounts Payable's mailing address is:
Utah Valley University Accounts Payable 800 W University Pkwy MS109AP Orem, UT 84058
For any other questions regarding invoices, please contact Accounts Payable at ap@uvu.edu or call the applicable A/P technician.
As an exception, checks can be held for pickup by a department. To request a held
check, please notify Accounts Payable. Finance & Business Services will notify the department when the held check is ready to be picked up at BA109.
If a vendor contacts a department about not receiving a check or payment, please have
the vendor contact Accounts Payable for assistance.
