Faculty Travel Grants: Instructions and Guidelines

BEFORE TRAVEL

  1. Submit the online application form (Faculty Travel Grant). 
  2. Faculty must submit their application at least ten working days in advance of the expected travel. No applications submitted after the travel has commenced will be considered for funding.
  3. Consistent with UVU procurement rules, once faculty travel is completed, the faculty member is responsible for submitting a copy of their Concur Expense Report to the OTL within 30 days of the final travel date. Copies should be sent to Kiri Zimmerman, OTL, MS 125 or kiri.zimmerman@uvu.edu. If the Concur Expense Report is not received within 30 days, the department may not be reimbursed for the faculty travel.  
  4. The funds requested are to be supplemental to department, school or college funds. Travel grants will be no greater than that provided by department, school or college. If the department or school/college has indicated the travel has value, but has not provided funding, grants will only be considered for travel directly related to improving pedagogy and/or scholarship of teaching, learning, or engagement. Note: Full funding of requested amounts is unlikely in this situation.
  5. If the application form is incomplete or if the budget section is not calculated correctly, the application will be returned for possible later consideration, or voided.
  6. Please submit requests as soon as possible. . The funding for the Travel Grant is limited. Funding is only available until the fund is depleted. Each applicant will only be granted funds for one trip. Faculty may submit more than one travel application, but must indicate which are their first and second choices.
  7. Faculty who are granted travel funds will be notified by the OTL within two weeks of the committee's decision via email.

AFTER TRAVEL

The faculty member must submit a copy of their Concur Expense Report, to the OTL within 30 days of the final travel date or the grant will be voided.

To obtain your Concur Expense Report, please go into:

Concur>

Expenses tab>

Click on the trip>

Click on Print/Email dropdown, and then email it to kiri.zimmerman@uvu.edu

In the body of the email, include your department’s Banner index.

 

NOTES: 

  1. Travel will be paid initially out of the department's funds. Reimbursement funds will then be transferred into the department's account after the OTL receives the Concur Expense Report. If the Concur Expense Report has not been received within 30 days following the travel, the travel grant is void.
  2. Travel grants are not interchangeable. If a faculty member has been granted funding for a conference, and the faculty member decides to attend a different conference, then the previous grant becomes void. If faculty are awarded a grant and decide not to attend the approved conference, they should inform the OTL immediately.

DECISION CRITERIA

Criteria used by the Faculty Development Committee, under the auspices of Faculty Senate::

  1. All proposed travel must be deemed to ultimately represent a potential benefit to UVU students.
  2. Applications will first be evaluated along a dimension of purpose of the travel.
    1. Highest priority is for travel to a pedagogical or teaching-related conference in the area of higher education, whether a general or discipline-specific conference or a conference on the scholarship of teaching and/or engagement.
    2. Secondary priority for travel is to a professional conference focusing on discipline-specific content.
  3. Additional funding is available:
    1. When the faculty member is presenting a paper or chairing a symposium at the conference.
    2. When the faculty member will mentor or support one or more students in presenting a paper, poster, or participate in a symposium.
  4. In reviewing applications, the committee may designate an application to have special merit based on unique aspects of the proposed travel. This designation indicates that the committee believes attendance at the conference will significantly benefit UVU.