On January 30, 2025, the UVU Board of Trustees approved the following policies to be added, revised, and deleted in the Policy Manual.
Compliance Change
Policy 541 Student Code of Conduct
| Approval Process | Compliance |
| Policy Sponsor | Michelle Kearns |
| Policy Steward | Ashley Larsen, Maren Turnidge |
| Policy Actions | Revisions—Limited Scope |
| Board of Trustees Action | Approved |
| Policy Manual Entry | Policy 541 |
Who does this apply to? Students and Student Affairs staff
What is changed in this policy? The Stop Campus Hazing Act was signed into law on December 23, 2024. This new law requires institutions of higher education to, among other things, use prescribed definitions of “hazing” and “student organization” for purposes of prohibiting, tracking, and reporting of hazing. The law also requires public reports, updated twice yearly, on student organizations that engage in hazing. The revisions made to this policy provided updates to definitions of “hazing” and “student organization”and mandated a regular report on hazing activity (if any) by student organizations.
Now that this policy is in effect in the Policy Manual, what does this mean for me?University employees will want to understand their responsibilities in reporting hazing. Students will need to understand what hazing is and that it is prohibited.
New Policy
Policy 609 Academic Scheduling
| Approval Process | Regular |
| Policy Sponsor | Wayne Vaught |
| Policy Steward | Laurie Sharp |
| Policy Actions | New |
| Board of Trustees Action | Approved |
| Policy Manual Entry | Policy 609 |
Who does this apply to? University employees involved in scheduling academic class and space
What is included in this new policy? This policy sets standards for academic scheduling at UVU and brings academic scheduling
processes into compliance with UVU, USHE and NWCCU policies. It ensures the process is consistent and transparent, as academic scheduling affects academic programs, faculty who teach, and services to students.
Now that this policy is in effect in the Policy Manual, what does this mean for me?
If you are a university employee involved in academic scheduling, you may want to
become familiar with this policy.
Policy Revisions
Policy 101 Policy Governing Policies
| Approval Process | Regular |
| Policy Sponsor | Clark Collings |
| Policy Steward | Cara O'Sullivan |
| Policy Actions | Revision |
| Board of Trustees Action | Approved |
| Policy Manual Entry | Policy 101 |
Who does this apply to? All members of the university community.
What is included in this new policy? The key changes to Policy 101 streamlined the policy process (based on input received from policy sponsors and stewards) and clarified certain concepts. Revisions included
- combining Stage 3 University Community Review with Stage 2 University Governance Entities Review
- moving the Equity Assessment Committee's review to Stage 2
- streamlining the non-substantive revision process
- adding an optional waiver of Stage 2 Review for when a policy topic is not applicable or relevant to a university governance entity
- allowing changes to disciplinary procedures to be processed through a temporary policy process
- allowing policies to be added and not only revised under the compliance change process
Now that this policy is in effect in the Policy Manual, what does this mean for me? If you are curious about policy development at UVU and wish to be involved, read the new policy and contact the president of your university governance group at UVU.
Policy 644 Selection and Responsibilities of Department Leadership
| Approval Process | Regular |
| Policy Sponsor | Wayne Vaught |
| Policy Steward | Kat Brown |
| Policy Actions | Revision |
| Board of Trustees Action | Approved |
| Policy Manual Entry | Policy 644 |
Who does this apply to? Those involved in electing department leadership and those serving in department leadership positions
What is included in the revisions to this policy? This policy was updated to align with fundamental institutional changes that have affected the roles and responsibilities of department chairs. Revisions include
- clarifying department election processes, roles, rights, and responsibilities of chairs
- determining and clarifying the number of terms a chair may serve
- establishing the transfer of duties from one chair to the next
- determining appropriate post-chair opportunities
Faculty feedback led to additional updates to address topics including voting eligibility within departments, faculty positions that may serve as department chair, and department chairs’ lengths of service.
Now that this policy is in effect in the Policy Manual, what does this mean for me? Faculty members may wish to know how department chair candidates are nominated and selected. Those interested in serving in department leadership positions may wish to know what those responsibilities will be, what their employment status would be, and how to transition back to faculty.
Policy 512 Administration of Scholarships and Other Payments to Students
| Approval Process | Regular |
| Policy Sponsor | Kyle Reyes |
| Policy Steward | Andrew Stone |
| Policy Actions | Revision—Limited Scope |
| Board of Trustees Action | Approved |
| Policy Manual Entry | Policy 512 |
Who does this apply to? Students who receive scholarships and university employees involved in the awarding of scholarships
What is included in the revisions to this policy? The revisions to this policy updated titles and reporting structure. They added language to clarify that potential award recipients are chosen through the direct award process by the scholarship software system. This process will replace the committee review.
Now that this policy is in effect in the Policy Manual, what does this mean for me? If you are involved in the scholarship award process or wish to apply for scholarships, you may want to become familiar with this policy.
Policy Deletions
Policy 105 Reporting Organizational Changes
Policy 322 Employment Responsibilities and Standards
Policy 353 Group Healthcare Coverage for Benefit-Eligible Employees
Policy 374 Termination Clearance for Hourly Employees
Policy 375 Termination Clearance for Salaried Employees
| Approval Process | Regular |
| Policy Sponsor | Marilyn Meyer |
| Policy Steward | Drew Burke |
| Policy Actions | Deletions |
| Board of Trustees Action | Approved |
Who does this apply to? Employees
Why are these policies being deleted? These policies were deleted for the following reasons:
Policy 105: Organizational changes such as reorganizations, restructures, and position reclassifications are currently handled through People and Culture and departmental processes and procedures so this policy is no longer needed.
Policy 322: Recent updates to Policy 371 Performance Management and Development for Staff Employees and Policy 635 Faculty Rights and Professional Responsibilities currently govern conduct and behavioralexpectations for staff and faculty so this policy was redundant.
Policy 353: Every employer’s health plan is required by law to have a controlling document called “The Plan Document,” which governs the administration of the benefits plan under federal law. Policy 353 summarizes the provisions for continued group healthcare coverage (COBRA) for eligible employees. Having a policy summarizing The Plan Document is redundant and could create risk if there were a conflict between the annually updated Plan Document and Policy 353.
Policies 374 and 375: Off-boarding departing employees is now handled through People and Culture and departmental processes and procedures.
For questions or comments regarding any of the above actions, contact the policy sponsor or steward(s) listed, or contact the Policy Office. To learn more about the policy approval process at UVU, visit the Policy Office's Policy Process webpage.
Please note that some of the above links may become outdated or broken as the policy drafts progress through the policy approval process, or are approved for adoption to or deletion from the Policy Manual. For the most up-to-date status regarding a policy or proposed policy draft, see the Policy Manual and Policy Approval Pipeline pages. To request a previous version of a policy or policy draft or for addition questions, contact the Policy Office.