Today, March 27, 2025, UVU's President’s Council approved the following policy actions:
Entrance to Stage 2 University Entities Review
Policy 633 Faculty Performance Evaluation and Feedback (Revision)
Policy 654 Faculty Merit Pay (Deletion)
| Approval Process | Regular |
| Policy Sponsor | Wayne Vaught |
| Policy Stewards | Kat Brown |
| Policy Actions | Revision—Limited Scope |
| President's Council Action | Entrance to Stage 2 |
| Pipeline Draft | Policy 633, Policy 654 |
Who does this apply to? University leadership and personnel involved in hiring faculty
What is being revised in this policy? The faculty self-evaluation and five different categories for annual review ratings have caused much confusion. The current merit pay system is too complicated, involves too many people, and grants access to personnel files that may not be appropriate. We have simplified the merit pay process and added that content to Policy 633. This means we can now delete Policy 654 Faculty Merit Pay. Additionally, we deleted content from Policy 633 that dealt with post-tenure review because UVU now has a separate post-tenure review policy (Policy 638).
Now that this policy is in Stage 2, what does this mean for me? If you have comments or concerns, submit them to your elected representative. Stage 2 ends May 15, 2025.
Compliance Changes
Policy 162 Title IX Sexual Harassment
Policy 165 Discrimination, Harassment, and Affirmative Action
Policy 302 Hiring of Staff and Student Employees
Policy 306 Faculty Positions: Posting and Waiving of Posting
Policy 373 Bona Fide Financial Exigency and Human Resources Reduction
Policy 541 Student Code of Conduct
| Approval Process | Compliance |
| Policy Sponsor | Marilyn Meyer, Michelle Kearns |
| Policy Stewards | Ashley Wilson, Ashley Larson |
| Policy Actions | Revision—Limited Scope |
| President's Council Action | Entrance to Stage 3 |
| Pipeline Draft | Policy 162, Policy 165, Policy 302, Policy 306, Policy 373, Policy 541 |
Who does this apply to? Employees and students
What is being revised in this policy? The University’s current Policy 165 Discrimination, Harassment, and Affirmative Action includes references to “affirmative action,” although the University no longer has an active affirmative action program (AAP) in place. The policy does not define what constitutes affirmative action, and its only reference states that the EO/AA Director is responsible for maintaining an AAP in compliance with the law and must provide an annual program report of these activities. (Policy 165, Section 5.4.1)
Historically, the University maintained an AAP to comply with Executive Order 11246, which was required due to a prior federal contract. However, this contract has since expired, and recent developments—including changes in state law (HB 261), the revocation of EO 11246, and increased federal enforcement activity—make references to affirmative action outdated and potentially problematic.
Additionally, Title IX regulations require university procedures to list or describe the range of remedies that may be provided following a determination that sex-based harassment occurred. Policy 162 currently lacks this information.
Finally, updates to multiple state code references are needed to ensure accuracy and alignment with current legal standards.
Now that this policy is approved, what does this mean for me? The changes to these policies will go into effect and be implemented. No further action is required, but the changes will be ratified by the Board of Trustees at their next meeting.
For questions or comments regarding any of the above actions, contact the policy sponsor or steward(s) listed, or contact the Policy Office. To learn more about the policy approval process at UVU, visit the Policy Office's Policy Process webpage.
Please note that some of the above links may become outdated or broken as the policy drafts progress through the policy approval process, or are approved for adoption to or deletion from the Policy Manual. For the most up-to-date status regarding a policy or proposed policy draft, see the Policy Manual and Policy Approval Pipeline pages. To request a previous version of a policy or policy draft or for addition questions, contact the Policy Office.