On October 29, 2026, UVU Board of Trustees approved the following policy actions:
Policy 101 Policy Governing Policies
Approval Process: Regular
Policy Sponsor: Cathy Jordan
Policy Steward: Cara O'Sullivan
Policy Action: Limited Scope Revision
Board of Trustees Action: Entrance to Policy Manual
Policy Document: Policy 101
Who does this apply to? Members of the university community involved in the policy process
What changes were made to this policy? After much consideration, President’s Council decided that it no longer needs policy
subcommittee to review policy drafts before they are submitted to President’s Council.
Policy subcommittee is a subgroup of President's Council; it is comprised of President's
Council members. The policy process, established in 2005, matured to the point at
which policy subcommittee had become duplicative with President's Council. Therefore,
upon recommendation from the Policy Office, President's Council decided to take this
step out of the policy process to make it more efficent and have policy drafts go
directly to President's Council.
Now that this policy is in the Manual, what does this mean for me? Policy stewards no longer need to plan to attend policy committee. They need to attend
only President's Council.
Policy 203 Employee Fringe Benefits
Approval Process: Regular
Policy Sponsor: Jim Mortensen
Policy Steward: Kedric Black
Policy Action: New
Board of Trustees Action: Entrance to Policy Manual
Policy Document: Policy 203
Who does this apply to? Employees
What is new in this policy? The new policy conslidates and covers all fringe benefits offered employees. The policy aims to ensure the University complies with federal tax laws when providing fringe benefits to university employees. The policy covers fringe benefits such as cell phone stipends, courtesy vehicles, and other benefits.
Now that this policy is in the Manual, what does this mean for me? Supervisors and employees may wish to familiarize themselves with the fringe benefits available to employees and the associated requirements for approval and use.
Policy 212 Competition with Private Enterprise
Approval Process: Regular
Policy Sponsor: Jim Mortensen
Policy Steward: Kedric Black
Policy Action: New
Board of Trustees Action: Entrance to Policy Manual
Policy Document: Policy 212
Who does this apply to? Employees
What is new in this policy? This is a new policy that is required by Utah Board of Higher Education Policy R555 Providing Facilities, Goods and Services in Competition with Private Enterprise. This Board policy requires that each institution establish a written policy addressing competition with private enterprise.
Now that this policy is in the Manual, what does this mean for me? University groups that provide services related to this policy must ensure compliance with this policy.
Policy 329 Cell Phone Stipend
Policy 406 Courtesy Vehicles
Approval Process: Regular
Policy Sponsor: Jim Mortensen
Policy Steward: Kedric Black
Policy Action: Deletion
Board of Trustees Action: Removal from Policy Manual
Who does this apply to? Employees
Why are these policies being deleted? These benefits are now covered in the new Policy 203; therefore, these policies can be deleted.
Now that this policy is in the Manual, what does this mean for me? For further information on these topics, visit Policy 203 Employee Fringe Benefits.
Policy 421 Property and Equipment
Approval Process: Compliance Change
Policy Sponsor: Jim Mortensen
Policy Steward: Kedric Black
Policy Action: Revision
Board of Trustees Action: Ratify Entrance into Policy Manual
Policy Document: Policy 421
Who does this apply to? All employees
What is updated in this policy? The Utah Board of Higher Education recently made changes to Policies R561 and R572, which increased the capitalization threshold for assets from $5,000 to $10,000. To comply with these changes, we updated the asset capitalization amounts in this policy from $5,000 to $10,000.
Now that this policy is in the Manual, what does this mean for me? Employees involved in purchasing decisions may want to become familiar with these changes.
Policy 447 Information Technology
Approval Process: Compliance Change
Policy Sponsor: Christina Baum
Policy Steward: Brett McKeachnie
Policy Action: Revision
Board of Trustees Action: Ratify Entrance to Policy Manual
Policy Document:Policy 447
Who does this apply to? University leadership, students, staff, faculty, other permanent or temporary employees, contractors, research collaborators, vendors, and third-party agents.
What is updated in this policy? Revisions were made to align this policy with updates made to Utah Board of Higher Education Policy R345 Information Technology Resource Security. These updates clarified the responsiblity of the University President for the security of university information technology assets and established requirements for data-handling procedures and data protection controls.
Now that this policy is in the Manual, what does this mean for me? Those who use university information technology assets and handle data need to become familiar with updates to this policy.
Policy 511 Student Fees
Approval Process: Compliance Change
Policy Sponsor: Michelle Kearns
Policy Steward: Alexis Palmer
Policy Action: Revision
Board of Trustees Action: Ratify Entrance to Policy Manual
Policy Document: Policy 511
Who does this apply to? Students and employees working with student fees
What is updated in this policy? The Utah Board of Higher Education recently made changes to Policy R516 General Student Fees. UVU Policy 511 has been updated to reflect those changes. Compliance revisions to the policy clarified what general students fees may be used for. Those who manage fees must now provide an annual report on how revenue from these fees have been used.
Now that this policy is in the Manual, what does this mean for me? Students and employees involved in student fees may want to become familiar with these changes.
For questions or comments regarding any of the above actions, contact the policy sponsor or steward(s) listed, or contact the Policy Office. To learn more about the policy approval process at UVU, visit the Policy Office's Policy Process webpage.
Please note that some of the above links may become outdated or broken as the policy drafts progress through the policy approval process, or are approved for adoption to or deletion from the Policy Manual. For the most up-to-date status regarding a policy or proposed policy draft, see the Policy Manual and Policy Approval Pipeline pages. To request a previous version of a policy or policy draft or for addition questions, contact the Policy Office.