International Travel Guidelines

• UVU Policy 252 requires Concur requests be submitted  one month (4 weeks) before departure date. Any requests sent within the 4 week period may result in delays to the approval process and travel plans.

• As per UVU’s Policies regarding International Travel  (142, 251, & 252), the University’s general liability insurance does not cover employees traveling internationally. All UVU faculty, staff and students who travel internationally on university business are required to be covered by UVU's International  Insurance provider. All non-UVU personnel on UVU-sponsored international programs are also required to be covered by the same insurance provider.
• UVU personnel participating in non-UVU-sponsored international activities should consult with the sponsoring institution/organization about acquiring international insurance. Many institutions require enrollment in their plan.
• It is your responsibility to know exclusions related to the insurance policy. To avoid being personally liable, you should either (1) avoid situations that would be excluded, (2) purchase insurance for the activity (usually from the vendor you are working with, such as when renting a car), or (3) ensure the activity vendor’s insurance will cover you. Commonly encountered exclusions:

• • Medical Treatment Benefits provision for loss due to or arising from a motor vehicle Accident if the Covered Person operated the vehicle without a proper license in the jurisdiction where the Accident occurred. 
  • While traveling against the advice of a Physician, while on a waiting list for a specific treatment, or when traveling for the purpose of obtaining medical treatment.
  • Loss arising from:
    • participating in any professional sport, contest or competition;
    • while participating in any practice or condition program for such sport, contest or competition;
    • SCUBA diving, sky diving, mountaineering (where ropes and climbing equipment are customarily used), ultra-light aircraft, parasailing, sailplaning/gliders, hang gliding, parachuting, or bungee jumping.

• All approvals for international travel will be tentative and subject to reversal at any time.
• High Risk Travel Waiver is required for travel to countries listed as Level 3 on the Travel.State.Gov website.
• Travel to countries listed as Level 4 on the Travel.State.Gov website, will not be approved.
• Passports should have at least six months of validity when traveling internationally.  Apply for Passport Here

• Concur will only be approved after the funds to cover International Travel Insurance are collected.

UVU students planning to travel abroad (Non-study abroad)

These steps are for students traveling internationally on: Field Trips, International Engagements, Leadership Trips, etc.

Request must reach the Office for Global Engagement 1 month (4 weeks) before departure. 

1. Complete the Student International Travel Registration, including the payment of the $25 travel registration fee. A waiver code may be provided, see the email sent by [email protected] for additional information.
2. Sign & submit the Assumption of Risk & Release (online form). 
3. Complete the Export Control (online form), additional information about export control is available here.
4. Complete a High Risk Travel Waiver if traveling to a destination listed as a Level 3.

MBA International Travel Registration

These steps are for MBA Students traveling abroad:

1. Complete the Student International Travel Registration, choose Global Business MBA from the dropdown menu. 
2. Sign & submit the Assumption of Risk & Release (online form). 
3. Complete the Export Control (online form), additional information about export control is available here.
4. Complete a High Risk Travel Waiver if traveling to a destination listed as a Level 3.

International Health and Evacuation Insurance

Your program manager, or faculty/staff member leading the trip, will have the insurance information for the group.

Note: Students planning travel to regions under US Department of State Travel Warning or CDC Warning Level 3, must submit a High Risk Travel Waiver/Release form.

Non-UVU Participants/Guests

Students are not permitted to take personal guests on UVU-Sponsored Travel