Rules & Frequently Asked Questions

Who is in charge of the digital signage system?

Creative Design and Marketing Campaigns

University Marketing provides resources for creative design and marketing campaigns, including brand guides, templates, logos, and graphics. Marketing also provides area support and accepts project requests.

Approvals and Publishing

Every department has at least one designated signage approver, usually their MarCom representative in Integrated Marketing. If your organization does not have a MarCom, please email Audio Visual Services at [email protected] or call 801-863-1111 for more information.

If your club, staff or student organization, or department is under Student Leadership, please send approval requests to Campus Connection at [email protected]. For all other Student Affairs organizations, send approval requests to Audio Visual Services.

Technology

Audio Visual Services and Engineering provides technical support, administers the content management system, and accepts requests for digital signage installation projects.

Can external organizations run third-party ads on UVU's digital signage?

UVU's digital signage system is for internal organizations only. However, internal organizations may sponsor and run external advertising campaigns at their discretion. Send an email to [email protected] to request assistance.

To submit media assets for an upcoming event, formally schedule your event or contact Event Services.

How do I request new or replacement signage hardware?

Please submit installation or audiovisual equipment purchase requests through the Audio Visual Services "Submit a Project" form. A member of staff will follow up with you.

Digital Signage Governance

The model for the distribution of responsibilities for the digital signage system is as follows:

  • Policy 161: Free Speech
  • University Organizations: Content generation, submission and maintenance
  • Executive Infrastructure and Planning Committee (EIP) & Campus Image Committee: Approve locations for digital displays
  • Digital Transformation (including Media services): System administration, technical implementation, automating content integration with other systems

Digital signage is reserved for university organizations for university speech. The requirements of Policy 161 govern these guidelines. The digital signage guidelines are viewpoint-neutral, nondiscriminatory and shall not violate Policy 161. To the extent there is a difference between Policy 161 and these guidelines, Policy 161 will govern. Please refer to the content guidelines before you submit any content. Content must be submitted electronically to [email protected] a minimum of three (3) business days prior to the first date the content is to be displayed on the Digital Signage system. Content submissions must include the first name, last name, and phone number of the submitter, the date the content should start running on the Digital Signage system, and the digital poster or video file as an attachment to the email. Additionally, include the banner index number so digital signage can check that the department is a university organization. The index is not charged.

 

Commercial Speech

Commercial speech on the Digital Signage system is not permitted. See Policy 161 for more information.

Course Advertising

Department who have purchased digital signage locations can own up to 80% of the play-time on those displays.

Logos

The use of Official UVU logos and secondary marks must adhere to the UVU Branding Style Guide found at https://www.uvu.edu/marketing/guidelines.

Miscellaneous

The use of red borders on posters or videos is reserved for Emergency Communications only. Digital Signage content submitted with a red border will not be scheduled for display.

Run Time

  • An item can be displayed for 14 days and can be renewed for one additional14-day period.
  • A 3 day grace period should be allowed from the time the item is submitted until it will show up on the displays.  Items submitted for an event that is less than 3 days away will not be approved for display.
  • Time limits only apply to campus wide content. Content that runs only on department-owned displays are not subject to these limits.