Signage Submission Guide

Obtain a Content Submission Account...

Content submission accounts are reserved for current employees at Utah Valley University.

If you are an employee who needs an account, ask your manager to send an account creation request to [email protected] with your UVID number and department name.

...then Log In to PlaySignage

If you have a content submission account in PlaySignage, go to and click the "Log in with Microsoft" button to log in to your dashboard. Be sure to use your "[email protected]" email address ([email protected].)

If you are a member of multiple PlaySignage teams, you can choose one at login, or you can click the "Switch Teams" button in the menu at the bottom left of the dashboard.

Know Each of the Playlist Types

Signage playlists are like PowerPoint presentations; they are collections of (artfully composed) slides displayed in sequence. There are three types of signage playlists you will encounter at UVU: campus-wide, local-only, and shared. Content, expiration, and slide duration requirements for each type may be found at this link:

Public or Campus-wide

Campus-wide playlists contain content meant to run across campus and at University-owned satellite locations. Each department is granted a 10-second timeslot on each of the three public signage formats.

At UVU, public playlists are marked by a leading "#" symbol in their names.

Private or Local-only

Local-only playlists run on a limited set of displays owned by a single department and do not run alongside public content. There are no expiration or slide duration requirements on private signage.


Shared playlists run alongside campus-wide playlists on a department's own signage displays. Screens typically run slides from shared and campus-wide playlists in an 8:2 ratio, so the department gets 80 seconds of screen time for every 20 seconds of campus signage.

Shared playlists are marked with a leading "@" symbol.

Help! I don't have any Screens in my PlaySignage team!

Play Signage dashboard with a blank list of Screens

UVU's signage administrators manage your displays for you, so your Screens tab is likely empty.

You will upload content to your signage displays through the playlists the University has shared with you.

Please note that your signage publisher will only accept finished assets for approval, and will not create, modify, or compose them for you.

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  1. On the left side of your PlaySignage dashboard, click on the Library tab to open your team's asset library.
  2. If desired, create folders to organize your assets.
  3. Click "+ Upload Assets" to choose the files you want to upload. You can also drag and drop files into this window.
  4. Wait for PlaySignage to process and convert the newly uploaded files.

Note: The asset library is just a staging area for your team's content. You should keep backup copies of your media elsewhere.

Screenshot of a PlaySignage asset library


Screenshot of files dragged and dropped into PlaySignage asset library

Screenshot of a playlist entry in the PlaySignage Playlists tab


Screenshot of playlist editor asset picker


Screenshot of slide bulk properties editor

  1. Click on the Playlists tab. All playlists shared with your team or with your user account are found here.
  2. Find the playlist you would like to edit, then click "Edit Playlist."
  3. The playlist editor will open. Note the following features in the image below:
    • The editing canvas is in the center of the window. The canvas is exactly the shape of the associated signage displays.
    • The object properties pane is on the right. You can select an object on the canvas, then edit its properties here.
    • The slide deck is at the bottom. By default, slides are played in the order they appear here. Click on a slide to edit it, or click and drag it to change the slide order.
    • The widget toolbox is at the top.
  4. In the widget toolbox, click the "Assets" button to access your asset library.
  5. Navigate to the assets you want to import to the playlist, then hover over one of their thumbnails.
  6. Click the checkbox that appears in the top left corner of the thumbnail. Repeat for every asset you want to import into the playlist.
  7. At the bottom of the asset library panel, click "Create slide per asset." The "Import slides" menu will appear.
  8. Set the slide duration and entering transition. Settings changed here will apply to every imported slide.
  9. Scroll to the bottom of the menu and click "Create slides." Your new slides will appear at the right end of the slide deck. Click on each slide to verify that each asset fills the canvas exactly.

Note: Your changes are automatically saved as you edit a playlist.

Also note that if more than one user simultaneously edits a playlist, PlaySignage will ask to refresh the page periodically.

Screenshot of PlaySignage playlist editor.

Campus-wide signage content can run for 14 days at maximum. If necessary, set the date and time range for each individual slide.

  1. In the slide deck at the bottom of the playlist editor, click the pencil icon on the slide to open its properties menu.
  2. In the "Slide Name" field, enter a short description of the content, or use today's date. This will speed up the approval process later.
  3. Scroll down to the bottom of the properties menu and click the "Slide conditions" expander to open it.
  4. Scroll down again to view the slide conditions editor and select the "Date & Time Range" tab.
  5. Click Start and Stop to set the start and expiration dates respectively.
  6. You may select the checkbox labeled "Automatically delete this slide when this condition expires" if desired. Deleting a slide does not remove its assets from your asset library.
  7. Scroll to the bottom of the menu, click the "Add" button, then click "Save" to save the date range for the slide.

Note: A green dot on a slide indicates that a slide condition is present and allowing it to run.

A red dot means that the slide will not run right now.

Screenshot of three slides in the playlist editor's slide deck

Screenshot of the slide condition editor with start and end dates set

Screenshot of a playlist slide with a green indicator dot

When you are ready to have your playlists published, send a message to your assigned publishers. If you don't know your publishers, you may send an email to [email protected] instead.

Please include the following in your approval request:

  • The names of all the playlists you've edited
  • The slide names of new or changed slides in each playlist.
  • If desired, any alternate contact methods

Allow three business days for your publisher to approve your changes. Expect a response confirming publication, or if there are issues with your request, a rejection notice with recommendations for fixing those problems. If your signage is time-sensitive, please submit it as early as possible to avoid missing any deadlines.


Thank you for submitting content to UVU's digital signage system!

If you have any questions about PlaySignage or UVU's digital signage infrastructure, please contact us.