Library Protocols

Library Protocols

Building Use

Distribution of Promotional Materials in the LIbrary

Created: October 17, 2016

This protocol is governed by 428 (section

The library has jurisdiction over the placement and types of promotional materials distributed within the building.

Small Signs, Posters and Flyers

Bulletin boards on floors one and two are available for posters that have been approved by the Student Center or University Relations. The library is not responsible for posters removed or covered up by others. Posters will be removed and recycled by library staff on the designated date. Signs taped on windows or walls will be removed and discarded.

Large Display Signs

Large display signs on easels are allowed in the library only upon approval.

Table Tents

Table tents are not allowed on any tables within the library with the exception of the tables in café only, with prior approval.


Handouts may be placed at designated service points only with prior approval.

For any questions or approvals on placing promotional materials in the library, contact Kim Rollins, 801.863.7326,

Family Study Room

Created:  October 1, 2018

This protocol is governed by UVU Policy 704 and UVU Policy 541

The Gibson Family Study Room is designated for patrons with accompanying children. Library staff will ask adults without children to relocate from this space. Children must be accompanied by an adult inside the room, and library staff will call university police if a child is left unattended. Users should keep noise to a minimum and keep the room clean by disposing of trash and straightening up after use.

Filming and Photography

Created: March 24, 2016

This protocol is governed by UVU Policy 425 (section 5.11).

Filming or photography requests must be submitted to Facilities Scheduling at least ten (10) business days in advance for approval. Any filming or photography must not disrupt the normal operation of the library or student use of the facility, including designated quiet study areas.

Scheduling Meetings and Events

Created: March 24, 2016

This protocol is governed by UVU Policy 425.

The library offers meeting spaces including seminar rooms, computer labs, study rooms, media viewing rooms, special meeting rooms, and a lecture hall. Activities should be appropriate to the setting and maintain the environment as a place of study. Rooms are intended for limited use activities and not for an ongoing basis. The library will reject activities that disrupt the environment.

Room Who Can Schedule How to Schedule
Special Meeting rooms
  • Lecture Hall
  • Lakeview Room
  • Timpanogos Room
See UVU Policy 425
More Information
Facilities Scheduling Online or
Tracy Aubrey 
Seminar Room
  • FL 213
  • FL 502
Current UVU Faculty and Staff Rebecca Bryant 
Instruction Labs
  • FL 205
  • FL 206
  • FL 207
Current UVU Faculty and Staff Online or
Emily Bullough 
Study Rooms and Media Viewing Rooms Current UVU Students, Faculty and Staff Online or
Skyler Jeppson 

Patron Conduct

Patron Conduct

Updated: March 24, 2016

This protocol is governed by UVU Policy 322 and UVU Policy 541.

Library patrons play an important role in creating a welcoming environment for study and research. As such, Library patrons assume the responsibility to conduct themselves in an appropriate manner. Library staff will provide services to all patrons within the accepted UVU policies and library protocols. The library prohibits any activities or behaviors that create a health or security risk, damage library resources, disrupt the normal flow of library operations, or violate campus policy or state or federal law. Library staff will request the assistance of UVU Police, as needed. Library patrons who deliberately attempt to steal, deface, or damage library property will be reported to UVU Police and/or the Director of Judicial Affairs.

Disruptive Animals in the LIbrary

Updated: April 3, 2018

This protocol is governed by UVU Policy 160.

Service animals, as defined by UVU policy, are welcome in the library. Owners must maintain control of the animal at all times and the animal must not be disruptive to normal activity. In the event of a disruptive animal, library staff may remind the patron that service animals must not be aggressive, bark, growl, or damage library property. Depending on the circumstances, library staff may invite the patron to sit elsewhere, give the patron a warning, ask the patron to leave, or call campus police to escort the patron out.

Service Protocols

  • Checkout Periods
  • Group Study Rooms
  • Periodicals Routing Protocols
    • Updated: June 12, 2017
    • UVU faculty may request that current print journals and magazines be routed to their campus mailboxes. Issues check out for two weeks and will be delivered via intra-campus mail as they become available. Popular titles may be delayed as issues are routed in order of request.
    • For more information or to set up routing, contact Wendy Wise at or 801.863.8318.

Collection Development

Collection Development Philosophy

The Collection Development Statement governs the selection and maintenance of Utah Valley University’s Fulton Library materials. The Fulton Library collection supports the mission of Utah Valley University, with emphasis placed on supporting the curriculum, as well as the educational, informational, and cultural needs of the students.

Responsibility for Selection

Final responsibility for selection of materials rests with librarians with the expertise and the wide view of the collection necessary for achieving balance and depth and breadth of the collection. Responsible and responsive choices about acquisitions requires the cooperation between librarians and faculty. The Fulton Library encourages and solicits the input of the faculty when making decisions on materials for acquisition. Librarians will contact the appropriate faculty members with any questions about the need for and appropriateness of any item considered for purchase.

Library patrons may suggest items for purchase using the form found on the Suggestions for Purchase page. Patrons who would like the Fulton Library to reconsider the appropriateness of an item in the collection may download the Request for Reconsideration form, complete it, and return it to the Library Director.

Selection Criteria

The Fulton Library collects materials in a variety of current, library appropriate formats including books, serials, sound and video recordings, and electronic resources. General criteria for selecting library materials include, but are not limited to, the following:

  • Appearance of the title in special bibliographies
  • Authoritativeness
  • Importance of the subject matter to the collection
  • Price
  • Reputation and standing of the publisher
  • Scarcity of currently held material on the subject
  • Significance of the author or work
  • Timeliness or permanence of the material

The Fulton Library does not actively collect materials in the following formats:

  • Audio Books
  • Audio Cassettes
  • Lab Manuals
  • Mass market paperbacks
  • Non-NTSC digital formats except when unavailable in a NTSC format.
  • Pamphlets
  • Textbooks
  • VHS tapes
  • Vinyl Records

The Fulton Library will add duplicate copies of items to the collection only when justified by use. The Fulton Library will consult with satellite campus administrators to provide materials that support the students and programs of each campus.


In addition to the general selection criteria, the Fulton Library also considers indexing availability, predicted usage, and the availability of the publication electronically when collecting serials. The Fulton Library prefers to collect serials as part of online electronic database subscriptions.


The Fulton Library will consider replacing lost items, and items in poor physical condition. Obsolete formats will be replaced with newer formats when possible.

Electronic Resources

The Fulton Library actively collects electronic resources. The Fulton Library considers the following additional criteria when selecting electronic resources:

  • The cost of the resource must be sustainable for the foreseeable future.
  • The resource should support remote users of the Library without requiring individual logins and passwords.
  • If the same or similar content is available in print format, the electronic product must offer the same or added value.
  • The provider of the resource must be stable and reliable.
  • The resource must be user-friendly and should not require significant staff training.
  • The information provided by the resource should be unique and not duplicate other resources.

Three additional criteria are considered when deciding on renewals:

  • Do usage statistics indicate enough use to justify the renewal?
  • Have other products emerged in the subject area that are of better quality or value?
  • Has the product been superseded or duplicated by other products?

The number of users in a multi-user license is determined by anticipated use and available funding. If sufficient user demand is demonstrated, additional licenses may be acquired.


The Fulton Library routinely withdraws obsolete, superseded, or damaged items from the collection. The Fulton Library disposes of withdrawn items in accordance with UVU Policy 246, Surplus Property

Book Binding

Updated: July 12 2016

The purpose of binding at Utah Valley University Library is to preserve and protect the collection. The bulk of binding is for items that will be added directly to the Library per the Collection Development protocol.

Binding Criteria

The Library will bind materials at cost if it meets the following criteria:

  • The materials will be permanently added to the Library’s collection.
  • The Collection Development Librarian determines the materials will add value to the collection.
  • The Technical Services Librarian determines the material can be bound within the Library’s budget and abilities.

Out of Library Binding

UVU Library currently does not bind for other departments or the public. Any department or person wishing to bind their own materials can contact the Technical Services Librarian for information on how to do so.


Created: March 24, 2016

This protocol is governed by Policy 135 Use of Copyrighted Materials In order to fulfill its educational mission, the Library collects, stores, exhibits, and provides access to copyrighted material. To do so the Library complies with the provisions of the Copyright Revision Act of 1976 as amended and codified in Title 17 of the United States Code.

Copyright law provides specific exceptions for libraries and educators including:

  • Section 107: Fair use
  • Section 108: Reproduction by libraries and archives
  • Section 109: Effect of transfer of particular copy or phonorecord
  • Section 110: Exemption of certain performances and displays
  • Section 117: Use in conjunction with computers and similar information systems

In interpreting fair use, the UVU Library relies on the Code of Best Practices in Fair Use for Academic and Research Librariespublished by the Association of Research Libraries.

UVU Policy

Created: March 24, 2016

The UVU Library operates under all policies governing Utah Valley University. The following policies specifically impact daily operations in the library.

  • Academic Freedom and Information Access – Policy 444
  • Accommodations for Individuals with Disabilities – Policy 152
  • Animals on Campus – Policy 160
  • Appropriate Use of Computing Facilities – Policy 441
  • Appropriateness of Expenditures – Policy 204
  • Employment Responsibilities and Standards – Policy 322
  • Fund-Raising Coordination – Policy 231
  • Minors on Campus – Policy 704
  • Property and Equipment – Policy 421
  • Responsibility for Security of Computing Devices Connected to the UVU Network – Policy 447
  • Restrictions on the Use of Skateboards, Roller Blades, Roller Skates, Bicycles, Motorcycles, and Hoverboards – Policy 403
  • Scheduling Campus Facilities – Policy 425
  • Student Rights and Responsibilities Code – Policy 541
  • Use of Copyrighted Materials – Policy 135