Thank you for your interest in the Wee Care Center at Utah Valley University. We are dedicated to helping our student parents succeed by providing high quality, on-campus childcare to students’ children.
If you have any questions or comments about Wee Care registration or our eligibility requirements, please visit our Frequently Asked Questions page or contact us at [email protected] or 801-863-7266.
Spring 2025 Registration opens Nov. 11, 2024.
Spring Registration Form
Nov. 11
Wee Care Registration begins for all UVU student-parents.
Nov. 25
Registration deadline for first round of acceptance.
Dec. 15
Acceptance emails sent for applications received by Nov. 25.
Children of degree-seeking UVU students may attend the Wee Care Center. Care is provided during the parent’s class hours for children 6 weeks to 6 years old. Student parents taking at least six credits may qualify for subsidized childcare.
Priority enrollment is given to degree-seeking single parents. Other priority consideration is given to families with the greatest financial need, students close to graduation, and full-time students enrolled in face-to-face classes.
WCC does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, veteran status, pregnancy, childbirth, pregnancy-related conditions, citizenship, genetic information, or other basis protected by applicable law in employment, treatment, admission, access to educational programs and activities, or other university benefits or services. Inquiries regarding nondiscrimination should be directed to UVU EOAA office at 801-863-7999 or [email protected].
The standard Wee Care tuition is $6 per hour per child. Childcare subsidies are available for qualified students through the UVU Parents in School Grant. Tuition rates for grant recipients range from $1.50 to $5.50 per hour per child.
Student parents must submit a new Childcare Schedule Request each semester and may request childcare hours equal to the number of credit hours enrolled plus additional hours based on being a full or part-time student. Full time students (12+ credit hours) can request up to 10 additional weekly childcare care hours that will be subsidized. Part-time students (3-11 credit hours) can request up to 5 additional childcare hours that will be subsidized.
The Wee Care Application process is done electronically, and all documents must be received before an application can be considered.
Note: Each document must be saved as a separate file, labeled with your last name, and the document title. For example: SMITH, FAFSA.
For your safety please use your UVU email for all communication with Wee Care.
Parents will be notified of acceptance into the program by email after all application materials are received, verified, and processed. Applications are accepted on a space-available basis and take up to two weeks to process.
Completion of parent orientation is required for acceptance into the program each semester. Orientations may be asynchronous in the form of face-to-face, recorded videos or slide trainings.
In addition to your Smartcare family registration, there are four forms you must complete as part of your application to the Wee Care Center.
You will need to provide information about your class schedule so we can provide childcare while you are attending class or fulfilling other class requirements, such as an internship or practicum required for your program. You may request childcare hours equal to the number of credit hours enrolled plus additional hours based on being a full or part-time student. Full time students (12+ credit hours) can request up to 10 additional weekly childcare care hours that will be subsidized. Part-time students (3-11 credit hours) can request up to 5 additional childcare hours that will be subsidized.
Spring 2025 Childcare Schedule Request Form
Please note that this schedule does not include finals week each semester. Because final exams occur outside of your regular class schedule, you will need to provide the Wee Care Center with your final exam schedule. Academic Scheduling publishes an official final exam schedule every academic year. Find your scheduled final exam times by visiting the Final Exam Schedule page and providing your class day and time.
Fall 2024 Exam Week Request Form
The U.S. Department of Agriculture’s Child and Adult Care Food Program (CACFP) is required for all Wee Care families regardless of your family’s financial need. Only one form is needed even if you have multiple children attending the Wee Care center. For questions, please review our Frequently Asked Questions document for the CACFP form.
You will need to provide one health assessment for each child enrolled at the Wee Care Center. This form informs us of any allergies, illnesses, or medical conditions your child may have.
Please provide immunization records for each child attending the Wee Care Center. If your child is not immunized, please provide an exemption form and written notice. There is no additional form to fill out for immunization records; please email us a copy of the official document(s). Find more information about these requirements on the Immunization Requirements for Early Childhood Programs document.
If your child requires alternative meals, milk substitutes, or other diet accommodations, please fill out the Special Diet Form.
Tuition is due on the first of each month
If a child is dropped off or picked up outside of their scheduled time, a $2 per minute per child surcharge will be automatically billed to parents. Surcharge fees are not an agreement to provide unscheduled or after-hours service. Multiple infractions may result in a child’s disenrollment.
As part of your application, you will need to pay a $20 non-refundable family registration fee for the Smartcare Parent App.
Find additional information about our tuition rates, fees, and financial agreements in the Parent Handbook.
Once a child is accepted into the program, a “slot” is held for them based on the Childcare Schedule Request. Parents will receive an electronic Financial Agreement with their confirmed childcare hours and hourly tuition rate. Parents are responsible to pay for the “slot” Wee Care reserves for their child for the semester.
Parents who withdraw a child from Wee Care by UVU’s Last Day to Drop are responsible to pay for the hours their child was scheduled to be in Center and will be charged the full $6.00 per hour per child rate. If a child is withdrawn after UVU’s Last Day to Drop, the parent will be financially responsible for the total childcare cost listed on the Financial Agreement. Unpaid accounts will result in a hold placed on a student-parent’s academic record and may be referred to an outside collections agency.
Tuition is due on the first day of each month. Delinquent accounts may result in an automatic disenrollment of the child(ren), a hold placed on the parent’s UVU account, and possibly sent to an outside collections agency. Tuition payments must be paid through the Smartcare Parent App with an ACH (electronic bank to bank transfer) or a credit card. Please note: credit card payments have a non-refundable service fee of 2.85% added to all charges. Questions about financial agreements can be addressed to the Operations Manager.
Wee Care cannot accommodate early drop-off or late pick-up of children. If a child is dropped off or picked up outside of their scheduled time, a $2 per minute per child surcharge will be automatically billed in Smartcare. Surcharge fees are not an agreement to provide unscheduled or after-hours service. Multiple infractions may result in a child’s disenrollment.
If a parent fails to pick up their child and/or contact WCC by their scheduled pick-up time an authorized pickup person will be contacted. If the child is not picked up within 30 minutes, the WCC will release the child to the custody of child protective services or other local authorities.
Financial agreements are based on a 15-week academic calendar during spring and fall semesters. During summer semester, contracts are for either 7-weeks, 14-weeks, or based on the schedules for specific programs.
Parents are given credit for holidays or days the Center is closed during each semester (see the Parent Handbook for dates). The credit amount is to the left of the “Total Family Tuition” on the Financial Agreement. We do not provide additional time to make up for the days the center is closed.
Financial Agreements must be signed prior to a child’s first day in Center. If additional schedule change requests are granted, an updated Financial Agreement will be sent.
Childcare during the week of final exams for spring and fall semesters is not included in your contract. Parents requiring childcare during final exams and need those hours to be subsidized, must submit their request before UVU’s Last Day to Drop a class for that semester. All childcare requests received for finals after this date will be charged a $6.00 an hour rate per child.
Childcare requests for final exams are based on space availability and require prepayment to reserve child(ren)’s “slot”.
Changes to the “slot” reserved for a child based on the initial Childcare Schedule Request form can be submitted until UVU’s Last Day to Drop.
Each family may request one schedule change per semester at no cost. Any additional schedule changes will be charged a $25 processing fee.
To request a change, a new Childcare Schedule Request form must be emailed to [email protected]. Parents will receive a confirmation email if the request can be accommodated and will need to sign a new Financial Agreement.
Child(ren) may not attend during the requested changed hours until parents have received the confirmation email. Requests require two weeks to process, and changes are not guaranteed.
As of August 21, 2024, requests for extended hours beyond a child’s regularly scheduled care will no longer be available at the Wee Care Center. Parents will be directed to the NEW Drop-in Center. In the event parents require extended childcare time, parents, or their authorized pick-up people, must pick up their children on-time from the Wee Care Center and bring them to the drop-in center, depending on drop-in availability. Transportation of children from the Wee Care Center to the Drop-in Center by Wee Care staff is unavailable.
The Wee Care Center is committed to providing quality care in a safe environment. A child may be disenrolled by the Center if it is in the best interest of the child and/or the WCC. IF a child is disenrolled, parents will only be responsible to pay for the hours their child(ren) were in care up until the time of disenrollment.
Disenrollment from the program may also occur if child immunizations are not current, tuition payments are past due, a child’s behavior poses significant safety issues, or other policies and procedures in the Parent Handbook are not adhered to.
Wee Care is not required to provide a year-end statement for tuition payments. We are required to provide parents/guardians with the following information:
Wee Care Center
