UVU service providers help you cater, market, and run your event. Please note that some services, such as UVU Marketing and Digital Signage, may only be available for on-campus organizations or co-sponsored events. Please work directly with your assigned event coordinator to request or seek approval from the appropriate service provider(s).
UVU offers service options for technical event needs, including audio services, visual services, lighting, and more.
Audio Visual Services, a division of Event Services, reserves the right to provide part or all of the A/V services pertaining to the event. All requests for services are subject to approval as well as the first right of refusal if audio/visual and lighting services are needed. Requests for these services are located on the event request form when requesting event locations. Requests are processed on a first come first serve basis in alignment with university priorities and strategy.
Costs for these services vary greatly upon the need of the production and generally range anywhere from $30 to $5000. Once a service request has been made, an Event Services A/V/Lighting technician will reach out to the event requester to schedule a meeting to discuss the needs of the event and determine if services can be provided. If it is determined services can be provided, an estimate will be created for the services requested based on the project needs that were discussed.
Fees: To be determined after consultation and request of services are agreed upon. An estimate will be provided and final fees will be invoiced after the event.
All food on UVU campus must be provided or approved by UVU Dining Services. All food must be planned and coordinated through UVU Catering/Dining Services in adherence to their guidelines and Policy 221 with a minimum of 7-10 business days before your event. The use of third-party food service vendors at events is not permitted unless otherwise exempted by written approval from the Dining Services Director. No outside food or beverages are permitted, and no food is allowed to be taken home.
All food-related questions will be directed to the UVU catering office. An order must be placed through the online order form that matches in the information on the event request submitted to event services. If campus restaurants are requested, approval from Dining Services is required to alert restaurants of additional event use as well as purchase of meal vouchers is available.
Fees: To be determined after consultation and estimate of order are finalized. Catering/Dining Services will send separate invoice from all other charges associated with the event.
All parking reservations (including individual stall requests to full parking lot reservations) must be approved by parking services. Your assigned event coordinator will direct you to parking services request form to request parking services. Once approved, parking services will copy event services on the approval and the designated parking area approved for the event will be assigned to the 25live confirmation.
Fees: To be determined after Parking Services confirm the services needed. An estimate will be provided by Parking Services, but final fees will be invoiced after the event from Event Services.
Emergency Response Services may be requested or required at the event where there is a higher risk of injury. When services are needed, the ERT Request Form must be filled out to schedule their services. Fees do apply if services are scheduled and a minimum of (2) EMTs are required at each event.
Fees: $12/hr per EMT, minimum of (2) EMTs per event. No time minimum required.
Campus Police reserve the right to determine if their services are required at the event. If required, a minimum of two officers for a minimum of four hours will be billed to the event. Fees: Fees are determined by UVU Campus Police. An estimate will be provided before the event, but final cost is determined after the event in the case of any instances that required additional police assistance.
UVU Marketing Services consists of several departments within one. One or several services may be requested for an event. An event requiring any of these marketing services is subject to approval for the services requested and must follow the guidelines presented by the marketing department after the event details are discussed.
If you require assistance with media coverage or internal promotion for your event, Event Services will connect you with the UMC Communications team for discussion and coverage of the event.
We do not charge for our services as long as the event is UVU sponsored. External events are subject to fees depending on services offered.
UVU Photography Services can provide photo services for both event-based photo needs and commercial-style photo production for UVU-sponsored events. All requests for services are subject to approval as well as first right of refusal if photo services are needed. Requests are filled on a first come, first served basis and in alignment with university priorities and strategy.
Fees: To be determined after consultation and request for services is finalized. Costs for these services vary greatly depending on project needs, production, and scope and generally range from $150 to $1,000.
UVU ticketing services and day-of signage placement are provided by Campus Connection.
An event wishing to sell any merchandise must first receive approval from the UVU Campus Store.
Outdoor events must alert UVU Grounds within 3 business days of the event to ensure watering schedules are altered to accommodate the outdoor event and all lawncare maintenance can be taken care of beforehand. If Facilities services are needed, such as door or building access and additional trashcans, you must receive confirmation from Facilities that the services are scheduled.
Responsible UVU entity must gather list of third-party vendors attending the event and approvals must be given for the following:
Please provide your vendor list to Event Services with any appropriate written approvals. Please communicate with your assigned coordinator if assistance is needed to gather any approvals.
