UVUCE Guidelines & Processes

Access to UVU Canvas

Steps to gain access to Canvas:

  • Complete the approval process to become a UVU Concurrent Enrollment (CE) instructor
  • Fulfill all UVU and CE mandatory training:
    1. FERPA
    2. Data Protection Agreement
    3. CE New Instructor Training
    4. Department Training
  • The CE enrollment coordinator schedules the instructor to teach a course in the Banner system and provides the Course Registration Number (CRN)
  • Banner and Canvas will automatically synchronize, creating a Canvas user account
  • Instructors can then access Canvas through the MyUVU Workplace by clicking the Canvas icon in the top ribbon
  • The schedules CE courses should appear on the instructor's Canvas dashboard
  • The instructor contacts the UVU Department Liaison, providing UVID number and CRN, to request access to departmental content for use in the high school CE course
  • The Department Liaison coordinates with the Office of Teaching and Learning (OTL) to grant permission for the instructor to access departmental content, typically within an Ongoing Development Sheel (ODS) (e.g., ODS_MAT_1010_CE)
  • OTL adds the CE instructor to the specified CE department content shell
  • The CE instructor can then view the content and import it into their own UVU semester course

UVU training

Training for New Instructors:

Contact your UVU department liason for curriculum specific training. This is required before you can begin teaching your course.

Training on:

  • Department Expectations
  • Instructional Philosophy
  • Assessment Methods
  • Procedures
  • Syllabus
  • Textbook

Additional Trainings for Veteran Instructors:

Throughout the year, there may be an additional need or opportunity to offer high school instructors training in their discipline. The CE office supports these efforts by providing:

  • Communication with high school instructors
  • Lunch/snacks
  • Stipends

Professional Development

The UVU Concurrent Enrollment office facilitates annual professional development each year.

What could this look like?

  • In-person conference hosted by CE department with breakout session facilitated by UVU department


  • Virtual training hosted by UVU department
  • Attendance is required for all CE Instructors
  • A stipend will be paid for attending either modality

Student teachers & substitutes

High School student teachers are not allowed to teach CE classes because they have not been approved by the University and, in almost all cases, do not hold the credentials established by the UVU academic departments to teach college-level courses. Student teachers may observe CE classes.

High School substitute teachers may teach CE classes for a few days if they have adequate curriculum information from the approved instructor. If the approved instructor is unable to teach for more than two (2) weeks, high schools should follow the extended leave procedures.

Liaison visits

UVU's Concurrent Enrollment program is nationally accredited by NACEP. As such, we require annual site visits to high school CE instructor classrooms by our faculty liaisons.

Faculty liaisons are your best resource for the information and curriculum you need to effectively deliver the university experience in the high school classroom. These visits are essential to maintaining the campus-to-campus connection and helping you build a relationship with your faculty liaison.

Site visits can take many different forms. Your liaison may visit and review the syllabus with you, discuss any concerns you have with the curriculum, observe the entire class, etc.

It is especially important as a new instructor to visit with your liaison. After several consecutive years of CE instruction, instructors can be deemed "veteran" instructors. Once considered a veteran instructor, your faculty liaison may choose to only do a site visit every other year.

If concerns arise during site visits, or the CE instructor fails to communicate or facilitate site visits with their liaison, the liaison and concurrent enrollment director will work together to address those concerns and produce a plan of action.

The concurrent enrollment director and faculty liaison will work together to address any concerns that may arise during a site visit. Additionally, if the CE instructor fails to communicate with their liaison to arrange a site visit, the UVU department will contact your school's coordinator and/or administration.

It is imperative that you partner with your faculty liaison to schedule and follow through with your site visits.

504 accommodations

These are the instructions that CE students should receive for 504/IEP accommodations:


Complete the application for accommodations in the Clockwork Student Portal - sign in using their UVU ID password.


Submit documentation either with the application or separately by emailing (this can be a copy of an IEP or 504).


Meet with an Accessibility Counselor - schedule an appointment (virtual or in person) through the Clockwork Student Portal or call the Accessibility Services office at 801-863-8747.

If you need more in-depth instructions, they are available on the Accessibility Services website.

FERPA Language & Terms

The Family Educational Rights and Privacy Act (FERPA) is a Federal law that protects the privacy of the student’s records. FERPA rules specify when and who gets to see a student’s records (which include not only files in offices or computerized information, but also student exam scores, student essays, or other student work). Though the majority of CE students are still minors, FERPA protects all student information from everyone, including the student’s parent or legal guardian. Parents/guardians may only access student information after the student has submitted the official FERPA release form. Instructors are allowed to discuss a student’s high school course with parents/ guardians, but should refrain from sharing any college-related information. FERPA takes effect on the first day of a student’s first class.

For more information please go to: FERPA

Instructions & Policies for changing a student's final grade


University Policy 523 defines a grade change as "A change that is the result of (1) an error in the original final grade (miscalculation, computer/human error); (2) changing a final letter grade from UW, etc.; (3) academic misconduct sanction on the final grade.

Statute of Limitations

Grade change appeals shall be made and completed within one calendar year from the date the grade was originally issued. Grades shall not be changed after the student has graduated.

Grade Change Instructions:

  1. Log in to the myUVU faculty tab, My Classes page.
  2. Under Grading, select Grade Changes.
  3. Select a Term if prompted.
  4. Enter student ID or Name, click Submit
  5. Choose a course from Select a Section
  6. Choose a grade from Select a Grade, then Select a Grade Reason
  7. Click Submit. Email confirmation will be sent to you.
  8. Use Select New Term/Student or Select New Student to repeat the process for someone else.